Senior Specialist, Contracts Management

  • Mid-level, Full-time staff position
  • Posted on 23 August 2019
  • Washington, D.C., District of Columbia, United States | Fairfield, Connecticut, United States
  • Closing on 22 September 2019
  • Current

Job Description

The Senior Specialist, Contract Management will provide support for Save the Children US, Save the Children International, and business team counterparts. The Sr. Specialist is responsible for providing capacity building, guidance, management and implementation support for SC contract portfolio, with a specialization on USAID contracts support. S/he will focus on the operational aspects on managing contracts such as reviews of budget submittals, providing support as an intermediary between units for billing/compliance and operational questions, and will serve as lead for continuously improving our contract management practices.

What You’ll Be Doing (Essential Duties)
• Exercise independent judgment and discretion on significant matters related to functional area
• Objectives and milestones are determined jointly by employee and supervisor and implemented with management support
• Functional based policy and practices exist. Incumbent is provided with the “what”, but is most likely to determine the “how”
• Provide information to their Manager or to other Senior Managers so that they can make accurate decisions
• Build effective relationships with peers and managers. Relates well to all kinds of people
• Infrastructure: Work with GCPC leadership, Global Finance, and Business Teams to standardize contract management practices. Ensure contracts are managed efficiently; update policies; develop organizational capacity to administer contracts with a specific focus on USAID and other government clients, develop relevant rules/regulations and system processes that support compliance. (20%)
• Contract Administration: Support contract negotiations, startups and implementation management. Utilize contract management experiences to abide by Federal Acquisition Regulations (FAR) and US Agency for International Development Acquisition Regulations regulations (AIDAR); maintain contract tracking system; update and maintain templates, manuals, standard operating procedures; Liaise with CO, Business Teams, Global Finance as needed on contract reporting issues and to ensure integrity of information. Improve and/or implement processes for reviewing and monitoring unbillables and contract fee income sharing. (40%)
• Training and Technical Assistance: Update, develop and deliver formal and informal Contracts trainings and resources, including innovative and interactive communications tools, share best practices; provide timely support. Focus on transferring knowledge on contracts administration and associated rules and regulations within and across teams to build increased organizational capacity. Take detailed rules, regulations, policies, etc. and clearly explain fundamental points to various audiences using a variety of training and capacity building methods (20%)
• Compliance: Maintain knowledge with USG and other major funder rules and regulations; communicate changes to SC US and SCI; monitor procurement under contracts to ensure compliance (15%)
• Other duties as required (5%)

Required Qualifications
• A minimum 5-7 years’ experience in contracting activities through the award lifecycle
• Bachelor degree or other relevant degree or experience
• Contract management / administration experience required, preferably during implementation
• Strong strategic planning, communications, and organizational skills
• Ability to prioritize workload and multitask in a high-paced, demanding environment
• Experience with Microsoft suite of products
• Strong analytical and research skills
• Ability and willingness to travel approximately 25% of the time (US and international)

Preferred Qualifications
• Advanced knowledge of Federal Acquisition Regulations (FAR) and AIDAR required.
• Proven experience conducting contract readiness assessments and implementing CAS compliance requirements
• Experience in budget review, contract negotiation, subcontract management, procurement, performance auditing and dispute resolution
• Proven experience in the compliance function in the area of grants, contracts, procurement and subcontracts especially US federal (FAR and AIDAR, Uniform Circular), European governments, Global Fund, and other donors
• Proven experience in training and capacity building of internal and external teams required. Experience developing compelling online training modules (in coordination with e-learning vendors)
• Knowledge of federal audit requirements/process for grants and contracts

What’s In It for You
• Aetna Medical and Dental insurance with a concierge service
• Health Care and Dependent Care Flexible Spending Account
• Vision Insurance
• Life insurance
• Employee Assistance Program
• Commuter Benefit Program
• Vacation and Sick leave
• Paid holidays

What makes us special!
• Generous Retirement Savings with matching company contributions of up to 8%
• Family Leave – 10 additional days of paid time off for you to use to care for your family members
• Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
• Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
• Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
• Summer Fun Fridays – Early release at 1:30 pm on selected Fridays during the summer months.
• Volunteer Day – One paid day a year to support the causes that matter to you!
• Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
• Leadership and Employee Development Training, including:
• Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
• Language learning opportunities
• Continuous Improvement skill development programs
• Lunch and Learn information sharing sessions
• Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

About the Organization

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

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