Senior specialist, facilities procurement

  • Mid-level, Full-time staff position
  • Posted on 7 January 2021

Job Description

Chemonics seeks a Facilities Procurement Senior Specialist for its Operations, Finance and Compliance Division (OFC) within its Global Health and Supply Chain Office (GHSCO), located in Arlington, VA. The Facilities Procurement Senior Specialist will lead and manage various aspects of facilities, audiovisual, and office services procurements for all departments, projects, and initiatives supported by the OFC division. The senior specialist will lead the development and management of vendor/supplier relationships, coordinate with the finance and accounting division regarding leasing and rent schedules, as well as comprehensively overseeing Chemonics’ assets. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities include:

  • Build and maintain successful long-term internal and external work relationships consistently demonstrating Chemonics’ core values
  • Lead procurement functions for Facilities and AV Technology; manage work efforts of direct report(s). Lead procurement of assets and materials pertaining to all Chemonics’ facilities, including obtaining quotes, and working with technical staff to make sure quotes are accurate, competitive, and in accordance with USG procurement and compliance regulations
  • Develop and maintain supplier scorecards encouraging best pricing and service
  • Support procurement requirements for ChemYards Navy Yard Project as needed
  • Track trends in expenditures, budgeted vs. actual and remaining, and report monthly on budget performance and trends to the team’s directors
  • Lead RFQ/RFI process in accordance with USG procurement and compliance regulations
  • Proactively coordinate with the financial analysis department to manage lease schedules and proactively plan for lease closings; proactively coordinate with Accounts Payable to resolve any errors in reports, statements, invoices, and payments
  • Maintain tracker of expiring products and recurring service costs; notify appropriate department contacts of expiration; reach out to vendors to initiate renewal processes in consultation with the operations team and technical staff as needed
  • Serve as first point of contact for vendor communication and ad hoc requests
  • Skillfully lead negotiations to provide the best procurement value possible; reduce costs for the organization whenever possible
  • Process payment requests for invoices in a timely manner
  • Stay informed regarding USG contracting and procurement standards and regulations as applicable
  • Lead the modification of facilities and procurement policies related to OFC’s scope of responsibilities and services
  • Assist with OFC’s initiatives and measurement of key performance indicators; contribute to measuring and reporting data
  • Develop and maintain Standard Operating Procedures (SOPs) for procurement with focus on continuous improvements
  • Undertake technical assignments on projects or special initiatives, both billable and non-billable, including new business when time allows
  • Perform other duties as required; these duties may be required to be performed onsite at various Chemonics’ locations

Qualifications:

  • Minimum four years of relevant procurement and relationship-building work experience, including significant experience with complex purchasing or procurement systems/processes
  • Bachelor’s degree required
  • Previous leadership experience including management of a service function and/or team members/direct reports
  • Possesses a comprehensive understanding of procurement and contract management for USG regulations and guidelines
  • Demonstrated negotiation skills with a proven track record in reducing organizational expenses
  • Strong knowledge of MS Office applications
  • Strong data analytic skills in MS Excel, including Pivot Tables and the ability to visually present complex information
  • Demonstrated ability to communicate clearly, concisely, and persuasively both verbally and in writing, and deliver presentations, trainings, and facilitate meetings effectively
  • Demonstrated ability to solve problems creatively, multitask, work under tight deadlines, and learn new concepts quickly
  • Strong organization/prioritization skills, communication, teamwork, and attention to detail
  • Demonstrated leadership, versatility, and integrity

Application Instructions:

Apply through our Career Center at https://chu.tbe.taleo.net/chu02/ats/careers/v2/viewRequisition?org=CHEMONICS&cws=50&rid=3990 by January 21, 2021. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

The protection of your personal data is important to Chemonics. If you are located in the EU, please read our EU Recruiting Data Privacy Notice to learn how we process your personal data.

COVID-19 Recruitment Information

Chemonics International is monitoring COVID-19 activity around the world. The health and wellbeing of our staff is of the utmost importance to us, and we continue to hire for all open roles with interviewing and on-boarding done virtually. Our new hires and current staff working from our Washington, DC, Arlington, VA, and London offices will temporarily work from home until it is safe to return to our offices.

About the Organization

Owned entirely by employees, Chemonics is an ISO-9001 certified international development company. For more than 40 years, we have partnered with local and international organizations to promote social and economic change around the world.

Chemonics International is a leading international development consulting firm based in Washington, D.C. with more than 40 years of experience implementing programs around the world.

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