Sr. Award Manager, Civil Society Strengthening Program

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Washington, DC, District of Columbia, United States
Apply by 22 January 2017
Posted on 22 December 2016

Job Description

The Sr. Awards Manager Zika, working closely with his/her team, Country Offices and Finance staff, provides the overall awards management of the 14 million dollar, 3 year ZIKA award and assists in the ongoing development of systems and procedures to ensure the effective flow of resources to Save the Children International (SCI) and the partners. This work must ensure donor expectations are met and program is successfully implemented.

S/he will oversee the grant-making process with each partner to ensure mutual accountability and transparency and will coordinate with the SCI LAC Area Office and SCI country offices to ensure the partners are managed at the same standard. S/he will be responsible for ensuring that partner compliance is monitored and will provide virtual and on-site technical assistance to SCI country offices and partners as necessary in order to ensure accountability.

Work collaboratively with SCI RO, SCI HQ, CO’s other SC members and relevant partners and sub-grantees. Serve as main point of contact on the ZIKA award for COs and SCUS stakeholders (i.e., TA providers, program officers, other Business Teams, Finance, Grants and Contracts, HR, etc.)

Liaising with relevant stakeholders, particularly technical, finance regional office and country office finance managers, the Manager Zika problem-solves to ensure health of the award, escalating to the Sr. Manager and LAC Regional Director as needed.

S/he contributes to continuous improvement, recommending process improvements for senior management consideration.

Essential Duties, Responsibilities and Impact

  • Responsible for co-ordinating, collating donor reporting and amendments, co-ordinate and ensure timely submission of reports to SC Sweden.

  • Provide reports on donor awards.

Monitor and Manage Zika Award

  • Be the key point of contact for donor on resources provided to SCI and partners and ensure timely and effective communications to donors on matters related to their resources

  • Coordinate the roll out of award management process, guidance and related tools ensuring adequate donor´s regulations compliance as needed

  • Support country offices in complying with requirements and standards through on site and remote capacity building exercises and response to support requests.

  • Act as the key contact for broad donor regulations and compliance issues, including coordinating with member counterpart staff to ensure donor compliance support is provided as necessary

  • Act as the key contact for support on Funding Summaries and GMS processes

  • Work with Finance and relevant technical staff leads to monitor rate of spending in CO’s, RO and SCUS home office including charges such as personnel, travel, consultancy, sub-grant agreements, and troubleshoot and escalate as needed

  • Work with RO, CO’s, partners and Finance to monitor match reporting.
  • Work with RO, CO’s and Finance to ensure expense charges are allowable, allocable and reasonable; and follow up to ensure errors are corrected
  • Assist with budget planning and monitor monthly budget versus actual expenditures; compile and analyze annual and budget submissions
  • Ensure all donor communications, requests, amendments, etc. are communicated effectively and quickly to the relevant SCI offices and recorded/stored for future reference
  • Ensure compliance with donor reporting and all aspects of the AMS project cycle.

  • Track and monitor project-specific Level of effort (LOE) reporting as needed.
  • Support the department/RO to maintain knowledge management systems (ensuring award files are kept up to date in consistent manner to support backstopping and handover)
  • Monitor award implementation, reporting and procurements to ensure donor compliance
  • Provide on-site training, review and monitoring for each CO participating in this award two times per year
  • Development and provide on a monthly basis, a management monitoring tool and dashboard on awards performance and project management team
  • Process all award and budget amendments and modifications.
  • Prepare the quarterly donor forecast in a timely manner.

Partnerships

  • Support the development of and management of sub-award agreements to SC Member countries or partners including wire transfers and ad hoc support
  • Ensure partner compliance with donor requirements
  • Provide on-site training, review and monitoring as needed for each of the partners
  • Monitors budgets, sub-grants and sub-contracts to ensure that spending occurs as planned and that variances are anticipated, noted and corrected Conduct partner assessments in accordance with SC partnership guidelines.
  • Ensures that regular monitoring visits are conducted with partners, at least once per quarter and prior to validation and release of funds.

Donor Reporting

  • Facilitate communication and ensure timely, accurate reporting to donors
  • Review interim and final donor reports
  • Coordinate response to donor queries when needed

Project Close-out

  • Ensure completion of SCI and SCUS Closeout checklists and that awards in awards management system and financial system are closed/deactivated.

Required Background and Experience, Skills and Behaviors

  • 5 to 7 years’ experience required.
  • Bachelor’s degree required, or advanced degree preferred.
  • Requires a professional level of specialized knowledge, technical/functional award management and financial monitoring skills and attention to detail to manage complex tasks, programs or projects. Knowledge of USAID rules and regulations required.
  • Spanish language required

About the Organization

Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we are dedicated to ensuring every child has the best chance for success. Our pioneering programs give children a healthy start, the opportunity to learn and protection from harm. Our advocacy efforts provide a voice for children who cannot speak for themselves. As the leading expert on children, we inspire and achieve lasting impact for millions of the world's most vulnerable girls and boys. By transforming children's lives now, we change the course of their future and ours.

Save the Children provides an attractive benefits package including competitive salaries, a matching retirement plan, health and welfare benefits, life insurance, an employee assistance program, generous time off and much more. We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws governing nondiscrimination in employment.

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