Team Leader for Feasibility Study and Detailed Design

  • Senior-level, Long-term consulting assignment
  • Posted on 25 March 2020

Job Description

eam Leader for Feasibility Study and Detailed Design – 75% Home Input and 25% in Afghanistan

Background:

SHELADIA Associates is a multi-disciplinary international professional consulting firm with demonstrated experience in the successful management and implementation of development projects throughout the world. SHELADIA believes that practicality and sustainability in development projects require flexible resource management, active participation of all stakeholders, and a shared goal of strengthening institutions and operational systems to optimize the use of available resources.

SHELADIA is seeking a Team Leader with the below experience 75% input from Home Office and 25% in field Afghanistan.

Professionally qualified civil engineer or equivalent, preferably with 20 years of experience in Feasibility Study, Detailed Design and procurement assistance to the project, including major road works and 10 years of experience as a project manager. The team leader will be responsible for MOT for the successful implementation of the project, and for managing the consultant’s team. The team leader will also provide assistance as required to MOT’s Project Management Office for matters related to the project, including providing responses to ADB’s requests and preparing for ADB missions.

Phase 1: Feasibility Study (includes social & environmental safeguards assessments) and Recommendation for Approval

Under Phase 1, the tasks are envisioned to include the following:

  1. Assistance as required to MoT’s Project Management Office with managing the project, responding to ADB requests, and working with ADB missions;
  2. A review of all available reports, maps, studies and other information for the study area, including acquiring relevant satellite and other imaging;
  • An assessment of the extent to which the study area is contaminated with unexploded ordnance (UXO), to provide the consultant with the information required to safely undertake field visits, surveys, etc. for the project, and also for ensuring there is an appropriate provision for UXO detection and clearing prior to the commencement of construction of the selected alignment option; Traffic studies to determine present and projected future traffic over a 30-year time frame for the corridors within which the alignment options to be studied are located;
  1. Site visits to assess the alignment terrain, geology and if possible, by drone (or satellite) obtained aerial imaging;
  2. Topographic surveys, axle load surveys, geotechnical investigations, hydrology, and hydraulic studies, and others as needed, in sufficient detail, to allow the development of preliminary technical designs and costs estimates for all project elements for cost comparisons and economic analyses.
  3. Road alignment design, using an appropriate computer-based design application;
  • The technical designs will take into account all relevant factors, including:
  • Weather conditions in the project area;
  1. Road safety facilities in accordance with relevant international standards.
  2. Drawings setting out, for each alignment studied, horizontal and vertical alignments, typical cross-sections, pavement structures, general arrangements for all structural elements – tunnels, bridges, and other cross-drainage structures, avalanche galleries, retaining walls, and others as required;
  3. Outline implementation schedules for each of the studied alignments, to take into account access, weather, and other conditions specific to each alignment;
  • Safeguards studies (involuntary resettlement, environment and, if relevant, indigenous peoples) for each of the alignment options in accordance with ADB’s Safeguards Policy Statement (SPS), in sufficient detail, to enable ADB to confirm appropriate categorizations for each of the safeguards areas. The outcome of the studies will be presented for each of the alignment options, as a critical input into the process for selecting a final alignment option.
  • Specific to social safeguards, the study would provide an assessment of social impacts through involuntary resettlement and, if relevant, on indigenous peoples. If ADB social safeguards policies are triggered, the study would (a) carry out social/risk analysis, asset inventory, consultation and participation with potentially affected persons and stakeholders; (b) define institutional arrangements, and capacity building interventions, and (c) prepare initial costing for plans that might be necessary to mitigate impacts arising from the project for each of these three areas. It is expected the consultant will utilize updated satellite imagery to confirm the location of fields, irrigation systems, and buildings amongst other affected assets to produce a firm baseline for the inventory of loss. Photographs of each affected household on each alignment are to be collected in view of the weak land registration system and geolocated on the project map.
  • Climate risk and vulnerability assessment for each alignment option, based on historical data and projected changes in climate parameters. Estimate the costs and benefits of possible climate-proofing measures, as an input to the economic analysis.
  1. An economic analysis for each alignment option, including appropriate sensitivity and risk analyses, in accordance with the Guidelines for the Economic Analysis of Projects (1997), and the Cost-Benefit Analysis for Development: A Practical Guide (2013). It will cover all aspects of analysis as specified in ADB’s Operations Manual Section G1/OP and summarized in the Key Areas of Economic Analysis of Investment Projects – An Overview (2013)
  • An initial assessment of procurement options for the project’s works, to provide advice on contract packaging, contract type, contract duration, and relevant country and site-specific provisions that should be included in the procurement documentation;
  • An initial assessment of the financial management capacity of the PMO, together with recommendations for further improvement. Support continuously the efforts of the PMO in the improved maintenance of accounts;
  • A draft Feasibility Report incorporating all of the findings, to include a comprehensive matrix setting out the relative merits of each of the alignment options and a ranking of them, to be submitted to MoT and ADB for review;
  • Workshop(s) to be attended by MoT, relevant government agencies, ADB, and others as appropriate, at which the consultant will present the Phase 1 findings. The government, assisted by ADB will decide on the optimal corridor alignment;
  1. A final Phase 1 report, to reflect MoT’s and ADB’s comments, and the outcome of the workshop mentioned above.

Phase 2: Detailed Design

Under Phase 2, the firm shall prepare detailed designs for the rehabilitation of roadways, bridges, culverts, and any other aspects of the road segment(s). Phase 2 activities may include any (or all) of the following, depending on the needs of the project:

  1. Based on the Phase 1 feasibility study for the selected alignment, carry out required investigations, topographic surveys, etc., prepare detailed designs for all project elements to the level required for procuring and constructing the project’s works;
  2. Carry out a road safety audit on the completed road design to ensure the road as constructed will comply with appropriate international standards;
  • For the selected alignment, undertake a full climate risk and vulnerability assessment, and produce a risk mitigation plan;
  1. Prepare a tentative project schedule (engineer’s estimate on time and quantities), reflecting weather and other risk factors that will impact on future project implementation and completion;
  2. Prepare detailed cost estimates, identifying to the extent possible taxes and duties that would apply. The cost estimates should be prepared against several future macroeconomic scenarios. Sensitivity analyses should be performed on the cost estimates in relation to key assumptions, and appropriately documented;
  3. Incorporate the project’s economic analysis based on project cost estimates for future funding purposes by the respective financiers. The economic analysis will be conducted according to the Guidelines for the Economic Analysis of Projects (1997),16 and the Cost-Benefit Analysis for Development: A Practical Guide (2013). It will cover all aspects of analysis as specified in ADB’s Operations Manual Section G1/OP and summarized in the Key Areas of Economic Analysis of Investment Projects – An Overview (2013).

Phase 3: Procurement and Safeguards Support

  1. Upon completion of detailed designs for Packages 1, 2, and 3, Procurement Support services are envisioned to assist the EA in the effective creation of bidding documents, advertisement, analysis, and award of works. In addition, as detailed designs from Phase 2 are intended to be bundled and procured as part of large packages, an overall assessment of Safeguards in planned to be carried out in parallel to procurement and related planning activities.

General activities under Phase 3 are expected to include the following:

  1. Prepare a preliminary procurement plan, in ADB’s standard format, setting out proposed contract packages and mode of procurement, and other procurement requirements;
  2. Undertake Strategic Procurement Planning (SPP), as required
  • Prepare bidding documents, based on ADB’s standard bidding document for works following prequalification. The documents are to include detailed specifications reflecting appropriate and relevant international practice for works of this nature, and environmental management plans developed as part of the environmental assessment activity;
  1. Subject to a separate notice to proceed, assist MoT with inviting bids from contractors, evaluating bids received, preparing bid evaluation reports for Government and ADB approval, negotiating final contract details with the selected contractors, and preparing final contract documents ready for signing;
  2. Based on the detailed design, finalize the draft safeguards planning documents in accordance with ADB’s SPS;
  3. Specifically, for environmental impacts, prepare an Environmental Impact Assessment (EIA) or an Initial Environmental Examination (IEE) as appropriate. Prepare an Environmental Management Plan in accordance with the ADB’s Safeguard Policy Statement (2009). The EIA will contain mostly primary data about sensitive environmental aspects of the project. The EIA will include a description of the project, baseline environment, impact assessment and mitigation, alternatives, public consultations and grievance redress mechanisms, and environmental management and monitoring plans for pre-construction, construction and operation stages. Additional information relevant to the EIA process is provided in Annex 4;
  • If necessary, prepare a gender and/or social action plan including budget;

How to Apply: Applications should include a CV and cover letter.

This position is open until filled. Please send CVs to abrown@sheladia.com.

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