Tenders Adviser

Job Description

Position Objective
To support the agency’s operational and business needs through facilitating effective contractor selection in line with relevant practice and policies. This will include the provision of expert advice in all aspects of procurement, development of procurement plans, management of tenders and development of contract documentation.

DUTIES AND RESPONSIBILITIES

Procurement Processes
•Provide advice on procurement options and develop procurement plans.
•Carry out associated tenders and selection processes.
•Chair Assessment Panel Meetings, develop clear, comprehensive minutes and facilitate good panel decision making in formulating procurement recommendations.

PERSON SPECIFICATION

Qualifications:
•A procurement related qualification or relevant work experience.

Work Experience / Knowledge:
•Experience of procurement and contracting in the public sector (including the provision of grant funding to not-for-profit organisations) – including the development of contract documentation.
•Experience in working in a support role in an advisory capacity.
•Excellent computer and keyboard skills with competency in the Microsoft Windows suite of products, including Word, Excel and Access.
•Experience in negotiating contractual terms and conditions in ways that reflect NZAID’s principles of developing long-term relationships based on trust, partnership and mutual respect.

Work Organisation:
•Takes responsibility for own work and adopts an independent and self-starting approach.
•Effectively prioritises and organises own workload around competing priorities
•Seeks input from, and consults with peers and manager on complex issues where appropriate.
•Performs to a reasonable standard with the minimum of supervision.
•Knows how to organise people, activities, and processes to achieve goals.
•Meets a steady level of throughput of core work, and effectively manages a high throughput of core work at peak times.
•Is good at figuring out the process of how to get things done quickly and effectively.

Work Quality:
•High degree of written accuracy in all documentation.
•Demonstrates good sound judgement.
•Accurately anticipates future consequences and demonstrates good risk identification and management.
•Makes good decisions based on analysis, wisdom, experience and judgement.
•Develops realistic and effective management plans for all aspects of work including procurement / tender selection processes.
•Skilfully negotiates with both internal and external stakeholders to achieve, where possible, win-win solutions.
•Demonstrates the ability to be direct and forceful, as well as diplomatic.
•Meets service level time targets for work throughput, where possible.
•Manages effectively competing demands of different stakeholders.
•Senses what will help or hinder in accomplishing a goal.
•Quickly zeros in on critical points and creates focus.
•Eliminates roadblocks and deals with constraints.
•Effectively prioritises work, especially when under pressure.

Communications:
•Demonstrates a high standard of written and oral communication skills, including good listening skills.
•Is able to present information in a user friendly way so that it meets the needs of the target audience.
•Effectively contributes to discussions covering complex issues.
•Is able to write clearly and succinctly in a variety of communication settings and styles.
•Demonstrates good grammar and punctuation.
•Is able to get the message across and have the desired effect.
•Is able to get to the point.
•Is able to construct a logical argument.
•Is able to adjust to different audiences.
•Is able to put together cohesive documents from fragmented information.

Teamwork:
•Demonstrates a willingness to be an inclusive and effective team player, with an understanding of working in a team environment in a support role.
•Is helpful to others in the team in getting work done or setting a tone of cooperation.
•Is willing to cooperate with others in the team and share knowledge and ideas.

Relationship Management:
•Develops effective relationships across the organisation and with external stakeholders based on mutual respect, openness and trust.
•Is able to work effectively in a cross-cultural environment.
•Dedicated to meeting the service expectations and requirement of internal and external customers, and acts with stakeholders in mind.
•Relates well to all kinds of people and builds appropriate rapport and trust in establishing and maintaining constructive and effective working relations within the team and across the agency, as well as with key external stakeholders.
•Adopts a professional customer focus, and uses diplomacy and tact.
•Deals effectively with work, and work relationships, especially under pressure.
•Diffuses high-tension situations, and offers win-win solutions.

Research / Analysis:
•Effectively analyses data and interprets results in a way which adds value.

Problem Solving:
•Demonstrates strong analytical skills and the ability to apply specialised procurement knowledge to develop appropriate and realistic solutions.

Security Clearance:
•Must be able to obtain, and retain, a New Zealand security clearance.

To apply, please send your current CV, cover letter and application form to Yoeun Vorn, HR Administrator, email or to NZAID, Human Resources, Private Bag 18-901, Wellington.

For more information, visit the To apply, please click