Chipo M.

Assistant Administrative Officer

ZIPSIP

Zambia

Summary

1. Provide secretarial support (word processing, production of reports and documents, filing, minute taking) as assigned. 2. Supervise ZPCT II administrative support staff. 3. Track office utilities on a monthly basis. 4. Monitor service providers’ contractual obligation to ZPCT II on a monthly basis. 5. Update the ZPCT II events calendar on a regular basis. 6. Oversee logistical arrangements of ZPCT II meetings and workshops, to ensure that meeting and workshops are organized efficiently and effectively. 7. Manage the FHI/ZPCT II central filing system and co-ordinate the electronic filing of reports namely trip reports, USAID concurrence, quarterly reports, recipient agreements, etc. 8. Assist the relevant staff in making appointments. 9. Take minutes of management and staff meetings and arrange dissemination. 10. Update ZPCT II database of partners and stakeholders regularly. 11. Assist the ZPCT II staff in arranging travel logistics for FHI/ZPCT II staff, consultants, and visiting staff, including hotel arrangements, airport and hotel pick-ups, immigration clearance, etc. 12. Assist assigned supervisor and relevant staff in the maintenance of an efficient records/storage of all office supplies, including anticipating needs for re-stocking. 13. Process documentation for all procurement for the project.

Experience

  • logistics / supplies
  • finance
  • construction
  • education policy
  • events / training
  • united states
  • Sectors
  • Funders
  • Countries

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