CN-Beijing: DCI — the EU–China environmental governance programme
Service procurement notice
Common procurement vocabulary (CPV):
71356200 technical assistance services
1. Publication reference:
General address of the contracting authority: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome&nbPubliList=15&orderby=upd&orderbyad=Desc&searchtype=RS&aofr=129436
5. Contracting authority:
European Union, represented by the European Commission, on behalf of and for the account of the beneficiary countries.
6. Nature of contract:
7. Contract description:
The whole programme consists of 2 components:
— component I is partnership component,
— component II is central policy component.
This service contract refers to the implementation of the central policy component and to the provision of support to the partnership component.
Component I will focus on the local level and will achieve its results through local-level partnership projects selected following a call for proposals. The main stress will be laid on public right and access to information, encouraging modification to implementing rules and regulations which at present may be a barrier to expanding rule-of-law in environmental legislation. TA activities at this level include providing technical support to the EU during selection process, ensuring coordination between the 2 components, facilitating partners’ networking and capacity building.
Component II will focus on central level, providing technical advice to the government’s own initiatives in environmental governance, especially in the fields of access to information, accountability, access to justice, and public participation. Activities to be carried out in this respect include initiating and facilitating discussion of environmental policy and legislation, consolidating the outputs of partnership projects and drawing lessons from them, running studies and workshops, and developing a communication and visibility strategy, that coordinates with partner projects.
8. Numbers and titles of lots:
The contract is divided into lots: no, 1 lot only.
Maximum budget: 3 500 000 EUR.
10. Scope for additional services:
The contracting authority may, at its own discretion, extend the project in duration and/or scope, subject to the availability of funding, up to a maximum not exceeding the length and value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the contractor.
Conditions of participation
Participation is open to all legal persons (participating either individually or in a grouping (consortium) of candidates) which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see also item 29 below). Participation is also open to international organisations. The participation of natural persons is governed by the specific instruments applicable to the programme under which the contract is financed.
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e. the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
13. Number of applications:
No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.
14. Shortlist alliances prohibited:
Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure. Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.
15. Grounds for exclusion:
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the ‘Practical Guide to contract procedures for EC external actions’.
Subcontracting is allowed.
Maximum percentage of the contract value which may be subcontracted: 15 %.
Activities which may be subcontracted: studies, workshops, seminars, visibility activities.
17. Number of candidates to be shortlisted:
On the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.
18. Provisional date of invitation to tender:
19. Provisional commencement date of the contract:
20. Initial period of implementation of tasks:
Duration in months: 60.
Selection and award criteria
21. Selection criteria:
Same criteria for legal and natural person.
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate:
In the case of the applicant being a public body equivalent information should be provided:
1. the average annual turnover of the candidate must exceed 700 000 EUR;
2. the averages of cash and cash equivalents at the beginning and end year are positive.
2) Professional capacity of candidate:
1. at least 10 staff worked for the applicant in 2009 in the fields related to this contract, out of which 8 should be permanent.
3) Technical capacity of candidate:
1. during the period 2007–2008–2009, the candidate has implemented successfully at least 1 technical assistance project on environmental issues, with a budget of at least 700 000 EUR, and he has implemented minimum 30 % of the overall value;
2. during the period 2007–2008–2009, the candidate has worked successfully on at least 1 EU-funded project on environmental issues in Asia, and has implemented an EU contribution of minimum 100 000 EUR.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best applications for the tender procedure.
The only factors which will be taken into consideration during this re-examination are:
1) number of projects on environmental issues related to governance and policy design;
2) the candidate has implemented successfully at least 1 EU-funded technical assistance project in China in the past 3 years;
3) the candidate has proven experience in providing assistance to central and local governments in China in the past 3 years.
22. Award criteria:
Best value for money.
23. Deadline for receipt of applications:
10.5.2010 (16:00), local time.
Any application received after this deadline will not be considered.
24. Application format and details to be provided:
Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available at the following Internet address: http://ec.europa.eu/europeaid/work/procedures/implementation/services/index_en.htm
Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
25. How applications may be submitted:
Applications must be submitted exclusively to the contracting authority in the following language — English:
— either by recorded delivery (official postal service) to:
European Union, Delegation of the European Union to China and Mongolia, Finance, Contracts and Audit Section, No 15 Dongzhimenwai Street, Sanlitun, Chaoyang District, 100600Beijing, CHINA,
— or hand-delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
European Union, Delegation of the European Union to China and Mongolia, Finance, Contracts and Audit Section, 4th Floor, Qian Kun Mansion, 6, Sanlitun Xi Liu Jie, People’s Republic of China, 100027 Beijing, CHINA.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
26. Alteration or withdrawal of applications:
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No applications may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.
27. Operational language:
All written communications for this tender procedure and contract must be in English.
28. Date of publication of contract forecast notice:
29. Legal basis:
Financing instrument for development cooperation (Regulation (EC) No 1905/2006 of the EP and of the Council — OJ L 378/65 of 27.12.2006).
Participation is also open to natural or legal persons (participating either individually or in a grouping (consortium) of candidates) which are established in Australia, pursuant to the decision of the Commission adopted on 24.3.2009 granting Australia a reciprocal access to Community procurement contracts financed under the geographic programmes as defined in Article 5 of the financing instrument for development cooperation in the following countries: Afghanistan, Bangladesh, Bhutan, Cambodia, China, India, Democratic People’s Republic of Korea, Laos, Malaysia, Maldives, Mongolia, Myanmar, Nepal, Pakistan, the Philippines, Sri Lanka, Thailand and Vietnam. This decision will also apply to the origin of the supplies and material purchased under a procurement contract financed under the geographical programmes foreseen in the DCI.
30. Additional information:
Being awarded this service contract will automatically entail the existence of a conflict of interest to implement any of the grants that will be awarded under component I of this project. Therefore, the participation of the contractor (and of any potential subcontractor) to the call for proposals will not be authorised.
31. Date of dispatch of this notice: 22.3.2010.
The above is a complete copy of the original procurement notice.