B-Brussels: European Union training mission in Mali, Koulikoro (Mali)
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Athena — EUTM Mali
rue de la Loi 175
Contact point(s): EUTM Mali
Telephone: +32 22819391 / 2816717 / 2812049, +33 786393735
Fax: +32 22815359
General address of the contracting authority: http://www.athena.europa.eu
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
European institution/agency or international organisation
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
European Union training mission in Mali, Koulikoro (Mali).
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Koulikoro (Mali).
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The objective of the project is as follows: running a camp and providing complete life support services for about 450 European Union soldiers under European standards (life support services included in the project are running and maintenance of messing, furniture, tents, cleaning, laundry, waste collection service, and morale and welfare (including sport facility, Internet, etc.)). More information will be given in the tender specifications.
The administration of the camp should start running 15.3.2013, whereas the facilities will not be finished and whereas the whole force will not be present.
The contractor must anyway provide from the 15.3.2013 the life support service with European standards, notably messing and cleaning, whereas the facilities will not be finished. Then the contractor must provide a complete service as soon as the facilities are terminated.
The contractor will work in an unsafe environment and put up their own employees.
Finally, the contractor’s employees must speak in English in order to communicate with military staff, but the working language will be the French language in order to communicate with the population.
1 lot only will be attributed to 1 candidate.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Approximately 15 months, 8 100 000 EUR (services).
II.2.2)Information about options
Description of these options: Possibility of extending the contracted services (if a political decision to extend the mission is taken).
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 15 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As specified in the tender specifications to be sent to the selected candidates.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified in the tender specifications to be sent to the selected candidates.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Participation is open to all legal entities participating individually or as part of a consortium of candidates. A consortium may be a permanent grouping existing in law or an unofficial grouping created for a specific contract. All the members of a consortium (i.e. lead company and all other partners) will be jointly and severally liable vis-à-vis the contracting authority. Consortia must state the name of the lead company and the name of a single contact responsible for managing the procurement procedure. They must also submit a copy of the documents (proxy) authorising this company and the designated contact to tender and to sign a contract on behalf of the consortium. All members of the consortium must submit the documents listed in points III.2.1.2, III.2.2 and III.2.3.
Tenderers wishing to subcontract must state in their offer the parts of the services to be subcontracted and give details of the proposed subcontractor. The conditions for subcontracting will be set out in the tendering specifications. Athena reserves the right to ask subcontractors to submit the documents listed in points III.2.1.2, III.2.2 and III.2.3.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. working languages: the everyday working languages for the contractor’s employees will be the French and English languages;
2. security authorisation required;
3. urgency of camp establishment;
4. unsafe environment.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Candidates shall be excluded from participation in a procurement procedure if:
a. they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
b. they have been convicted of an offence concerning their professional conduct by a judgment which has the force of ‘res judicata’;
c. they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify;
d. they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
e. they have been the subject of a judgment which has the force of ‘res judicata’ for fraud, corruption, involvement in a criminal organisation or any other illegal activity defined as follows:
i. cases of fraud as referred to in Article 1 of the Convention on the protection of the European Communities’ financial interests drawn up by the Council Act of 26.7.1995;
ii. cases of corruption as referred to in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, drawn up by the Council Act of 26.5.1997;
iii. cases of participation in a criminal organisation, as defined in Article 2(1) of Joint Action 98/733/JHA of the Council;
iv. cases of money laundering as defined in Article 1 of Council Directive 91/308/EEC;
f. following another procurement procedure or grant award procedure financed by the budget of the European Union or through Athena, they have been declared to be in serious breach of contract for failure to comply with their contractual obligations;
g. they do not have adequate resources to perform the contract, or the ability to obtain them;
h. they are not able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and business commitments.
2. Candidates must certify that they are not in one of the situations listed in paragraph 1. The contracting officer shall as much as possible assess whether candidates are not in one of the situations listed in paragraph 1.
3. Contracts may not be awarded to tenderers who, during the procurement procedure:
a. are subject to a conflict of interest;
b. are guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the contract procedure or fail to supply this information.
1. Candidates and tenderers shall provide a solemn statement, duly signed and dated, stating that they are not in one of the situations referred to in the article above.
For contracts awarded with a value exclusive of value added tax equal to or greater than 130 000 EUR, the tenderer to whom the contract is to be awarded shall provide, within a time limit defined by the contracting authority and preceding the signature of the contract, the evidence referred to in par. 3, confirming the solemn statement.
2. The contracting authority shall accept, as satisfactory evidence that the candidate or tenderer is not in one of the situations described in subparagraphs a, b or e of Article 17, paragraph 1, production of a recent extract from the judicial record or, failing that, a recent equivalent document issued by a judicial or administrative authority in the country of origin or provenance showing that those requirements are satisfied.
3. The contracting authority shall accept, as satisfactory evidence that the candidate or tenderer is not in the situation described in subparagraph d of Article 17, paragraph 1, a recent certificate issued by the competent authority of the State concerned.
4. Where no such certificate is issued in the country concerned, it may be replaced by a sworn or, failing that, a solemn statement made by the interested party before a judicial or administrative authority, a notary or a qualified professional body in his country of origin or provenance.
5. Depending on the national legislation of the country in which the tenderer or candidate is established, the documents referred to in paragraphs 1 and 2 shall relate to legal persons and/or natural persons including, where considered necessary by the contracting authority, company directors or any person with powers of representation, decision-making or control in relation to the candidate or tenderer.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: 1. Proof of economic and financial capacity may be furnished by one or more of the following documents:
a. appropriate statements from banks or evidence of professional risk indemnity insurance;
b. the presentation of balance sheets or extracts from balance sheets for at least the last 2 years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;
c. a statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more than the last 3 financial years.
2. If, for some exceptional reason which the contracting authority considers justified, the tenderer or candidate is unable to provide the references requested by the contracting authority, he may prove his economic and financial capacity by any other means which the contracting authority considers appropriate.
Information and formalities necessary for evaluating if the requirements are met:
1. Evidence of the technical and professional capacity of economic operators may, depending on the nature, quantity or scale and purpose of the supplies, services or works to be provided, be furnished on the basis of the following documents:
a. the educational and professional qualifications of the service provider or contractor and/or those of the firm’s managerial staff and, in particular, those of the person or persons responsible for providing the services or carrying out the works;
b. a list:
i. of the principal services provided and supplies delivered in the past 3 years, with the sums, dates and recipients, public or private;
ii. of the works carried out in the last 5 years, with the sums, dates and places. The list of the most important works shall be accompanied by certificates of satisfactory execution, specifying whether they have been carried out in a professional manner and have been fully completed;
c. a description of the technical equipment, tools and plant to be employed by the firm for performing a service or works contract;
d. a description of the measures employed to ensure the quality of supplies and services, and a description of the firm’s study and research facilities;
e. an indication of the technicians or technical bodies involved, whether or not belonging directly to the firm, especially those responsible for quality control;
f. in respect of furniture: samples, descriptions and/or authentic photographs and/or certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of the products with the specifications or standards in force;
g. a statement of the average annual manpower and the number of managerial staff of the service provider or contractor in the last 3 years;
h. an indication of the proportion of the contract which the service provider may intend to subcontract.
Where the services or supplies referred to in subparagraph (b)(i) of this paragraph are provided to contracting authorities, evidence of performance shall be in the form of certificates issued or countersigned by the competent authority.
Candidates submitting their requests to participate on paper, should enclose a table of contents, listing the documents supplied with their request to participate.
Documents submitted must be recent, i.e. less than 3 months old at the date of publication of this notice.
Failure to provide sufficient information or the lack of documents may lead to the request to participate being rejected.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Urgency of camp establishment.
Time limit to request participation: 8.2.2013 (22:00).
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.2.2013 - 22:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Whilst working in the premises of the contracting authority, the contractor (including his own personnel and any subcontractor) might come in contact with EU classified information. Therefore, Athena reserves the right to require the contractors to be in possession of a security certificate issued by their national security authority. In addition, certain personnel may be required to produce a similar individual security certificate. Details will be specified in the invitation to tender.
The attention of interested parties is drawn to the purpose of this notice, i.e. the selection of candidates who will receive the tender documents and be invited to tender. Therefore, they are requested to send the information required in point III.2. No further documents are available at this stage of procedure.
Participation in this procedure is free of charge. The tendering documents will therefore be available to candidates invited to tender free of charge. Drawing up a tender does not entitle the tenderer to be awarded the contract or to receive compensation for any costs incurred. Indeed, the signature of the contract is pending the approval of the decision to launch the operation and the confirmation of the requirements. Therefore, the contracting authority may, before the contract is signed, either abandon the procurement or cancel the award procedure without the candidates’ or tenderers’ being entitled to claim any compensation.
In conclusion, the contracting authority is under no obligation to award a contract as a result of this notice.
All additional information on this procurement notice will be provided to candidates by the indicated point of contact if necessary.
Main site or location of works: Koulikoro (Mali).
Tenders or requests to participate must be sent to the contact points indicated in I.1 by fax or by e-mail.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of notice being given to the plaintiff or, should no notice be given, within 2 months of the date on which the matter in question became known.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
rue de la Loi 175
Telephone: +32 22817189
Internet address: https://www.athena.europa.eu
Fax: +32 22815359
The above is a complete copy of the original procurement notice