Tender

Inogate Technical Secretariat and Integrated Program in Support of the Baku Initiative and the Eastern Partnership Energy Objectives in Asia and Europe

Funded by European Union - EU
Location Armenia, Azerbaijan, Belarus, Georgia, Kazakhstan, Kyrgyzstan, Moldova, Tajikistan, Turkmenistan, Ukraine, Uzbekistan
Status
Large Opportunity Size
Deadline
Express interest by 23 May 2011


B-Brussels: ENPI — Inogate Technical Secretariat and integrated programme in support of the Baku Initiative and the Eastern Partnership energy objectives
2011/S 80-130569


Location: Asia, Europe (non-EU) — Armenia, Azerbaijan, Belarus, Georgia, Kazakhstan, Kyrgyzstan, Republic of Moldova, Tajikistan, Turkmenistan, Ukraine, Uzbekistan


Service procurement notice

Common procurement vocabulary (CPV):
Main object:
09000000 Petroleum products, fuel, electricity and other sources of energy
1.Publication reference:
EuropeAid/131137/C/SER/Multi.Internet address(es):
General address of the contracting authority: http://ec.europa.eu/europeaid/


2.Procedure:
Restricted.

3.Programme:
ENPI.

4.Financing:
ENPI eastern regional action programme 2010 and 2011.

5.Contracting authority:

European Union, represented by the European Commission, on behalf of and for the account of the beneficiary countries, Brussels, BELGIUM.


6.Nature of contract:
Fee-based.

7.Contract description:The objective of the project is to enhance the role of the Inogate Technical Secretariat by integrating both its traditional duties of communication and coordination of the Inogate programme together with technical advisory activities previously implemented under separate contracts. Under this foreseen programme, the new Inogate Technical Secretariat would retain, in addition to its horizontal duties, responsibilities for delivering direct technical assistance to the Inogate partner countries in response to the objectives of the Astana energy roadmap and of the Eastern Partnership Platform 3 on energy security, as well as to the specific needs of the countries. The new ITS is expected to deliver technical assistance in the following fields:— horizontal management and communication,— convergence of energy markets on the basis of the EU internal energy market principles,— efficiency of the energy supply infrastructures, in particular gas and electricity infrastructures,— energy institutional governance in relation to sustainable energy and in particular to the use of renewable resources and energy efficiency measures,— energy economic planning through enhanced use and harmonisation of energy statistics in line with European standards.Attention is drawn to the fact that candidates shall include a statistics office.

B-Brussels: ENPI — Inogate Technical Secretariat and integrated programme in support of the Baku Initiative and the Eastern Partnership energy objectives

2011/S 80-130569

Location: Asia, Europe (non-EU) — Armenia, Azerbaijan, Belarus, Georgia, Kazakhstan, Kyrgyzstan, Republic of Moldova, Tajikistan, Turkmenistan, Ukraine, Uzbekistan

Service procurement notice

Common procurement vocabulary (CPV):

Main object:

09000000 Petroleum products, fuel, electricity and other sources of energy

1.Publication reference: EuropeAid/131137/C/SER/Multi.
Internet address(es):

General address of the contracting authority: http://ec.europa.eu/europeaid/

2.Procedure: Restricted. 3.Programme: ENPI. 4.Financing: ENPI eastern regional action programme 2010 and 2011. 5.Contracting authority:

European Union, represented by the European Commission, on behalf of and for the account of the beneficiary countries, Brussels, BELGIUM.

6.Nature of contract: Fee-based. 7.Contract description: The objective of the project is to enhance the role of the Inogate Technical Secretariat by integrating both its traditional duties of communication and coordination of the Inogate programme together with technical advisory activities previously implemented under separate contracts.
Under this foreseen programme, the new Inogate Technical Secretariat would retain, in addition to its horizontal duties, responsibilities for delivering direct technical assistance to the Inogate partner countries in response to the objectives of the Astana energy roadmap and of the Eastern Partnership Platform 3 on energy security, as well as to the specific needs of the countries.
The new ITS is expected to deliver technical assistance in the following fields:
— horizontal management and communication,
— convergence of energy markets on the basis of the EU internal energy market principles,
— efficiency of the energy supply infrastructures, in particular gas and electricity infrastructures,
— energy institutional governance in relation to sustainable energy and in particular to the use of renewable resources and energy efficiency measures,
— energy economic planning through enhanced use and harmonisation of energy statistics in line with European standards.
Attention is drawn to the fact that candidates shall include a statistics office. 8.Numbers and titles of lots: The contract is divided into lots: No, 1 lot only. 9.Budget: Maximum budget: 17 000 000 EUR. 10.Scope for additional services: The contracting authority may, at its own discretion, extend the project in duration and/or scope, subject to the availability of funding, up to a maximum not exceeding the length and value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the contractor.


Conditions of participation

11.Eligibility: Participation is open to all legal persons (participating either individually or in a grouping (consortium) of candidates) which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see also item 29 below). Participation is also open to international organisations. The participation of natural persons is governed by the specific instruments applicable to the programme under which the contract is financed. 12.Candidature: All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e. the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded. 13.Number of applications: No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded. 14.Shortlist alliances prohibited: Any tenders received from tenderers having a different composition than the ones on the application forms will be excluded from this restricted tender procedure, unless prior approval from the contracting authority has been obtained — see PRAG 2.4.3. Shortlisted candidates may not form alliances or subcontract to each other for the contract in question. 15.Grounds for exclusion: As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the ‘Practical Guide to contract procedures for EU external actions’. 16.Subcontracting: Subcontracting is allowed.
Maximum percentage of the contract value which may be subcontracted: 30 %.
Activities which may be subcontracted: given the complexity of the contract, the consortium is authorised to subcontract the implementation of activities that may require a highly technical specialisation. 17.Number of candidates to be shortlisted: On the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.


Provisional timetable

18.Provisional date of invitation to tender: 30.6.2011. 19.Provisional commencement date of the contract: 31.10.2011. 20.Initial period of implementation of tasks: Duration in months: 36.


Selection and award criteria

21.Selection criteria: Same criteria for legal and natural person.
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate:
In the case of the applicant being a public body equivalent information should be provided:
1. the average annual turnover of the candidate must exceed 8 000 000 EUR for the last 3 completed accounting years (i.e. 2008, 2009, 2010). Please adapt the table in the submission form accordingly.
2) Professional capacity of candidate:
1. the candidate should have at least 40 permanent staff currently working for the applicant in all the fields of this contract, namely:
— convergence of energy markets on the basis of the EU internal energy market principles,
— efficiency of the energy supply infrastructures, in particular gas and electricity infrastructures,
— energy institutional governance in relation to sustainable energy and in particular to the use of renewable resources and energy efficiency measures,
— energy economic planning through enhanced use and harmonisation of energy statistics in line with European standards.
Please adapt the table in the submission form accordingly;
2. the candidate should have at least 10 permanent staff currently working for the applicant on organisation of international activities in the energy field covering the countries of the ENPI and/or central Asia. Please adapt the table in the submission form accordingly.
3) Technical capacity of candidate:
1. the candidate has carried out successfully at least 4 projects with a minimum budget of 2 500 000 EUR in the EU, ENPI, central Asia, or IPA countries and in which the candidate took the lead. Each and every of the following fields of the project should be covered overall by the 4 examples:
— convergence of energy markets on the basis of the EU internal energy market principles,
— efficiency of the energy supply infrastructures, in particular gas and electricity infrastructures,
— energy institutional governance in relation to sustainable energy and in particular to the use of renewable resources and energy efficiency measures.
In addition, the candidate has carried out at least 2 international energy statistics projects linked to a statistics office, of at least 100 000 EUR.
Candidates are requested to specify the exact start and end dates of project activities in their references as well as the level of participation in such projects, expressed in percentage of the overall amount of the project. Projects used as reference for this criterion must have ended after 1.5.2008 or still be ongoing. For ongoing projects, implementation should have started at least 6 months before the deadline for receipt of applications;
2. the candidate has carried out successfully at least 3 multi-country projects involving ENPI-East, central Asia, and/or IPA countries, each with a value of at least 2 500 000 EUR and in which the candidate took the lead. The projects used for this criterion must either have ended after 1.5.2008 or must still be ongoing. For ongoing projects, implementation should have started at least 6 months before the deadline for receipt of applications;
3. the candidate has carried out successfully at least 4 events of international dimension (i.e. participants from at least 3 countries) with a minimum budget of 60 000 EUR in the relevant fields of the project mentioned above. The project used for this criterion must either have ended after 1.5.2008 or must still be ongoing. For ongoing projects, implementation should have started at least 6 months before the deadline for receipt of applications.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the contracting authority are when the tenderers rely in majority on the capacities of other entities or when they rely on key criteria. If the candidate relies on other entities it must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the contracting authority.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best applications for the tender procedure. The only factor which will be taken into consideration during this re-examination is:
the sum of the total number of projects qualifying for criterion 3.1 and 3.2. 22.Award criteria: Best value for money.


Application

23.Deadline for receipt of applications: 23.5.2011 (12:00), Central European Time.
Any application received after this deadline will not be considered. 24.Application format and details to be provided:

Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available at the following Internet address: http://ec.europa.eu/europeaid/work/procedures/implementation/services/index_en.htm

Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration. 25.How applications may be submitted: Applications must be submitted exclusively to the contracting authority in the following language — English:
— either by recorded delivery (official postal service) to:
European Commission, EuropeAid Cooperation Office, Unit A5, Office 02/244, avenue du Bourget 1, 1049 Brussels, BELGIUM,
— or hand-delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
For the attention of: European Commission, EuropeAid Cooperation Office, Unit A5, Office 02/244, avenue du Bourget 1, 1049 Brussels, BELGIUM.
As in abovementioned address.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered. 26.Alteration or withdrawal of applications: Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No applications may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25.
The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate. 27.Operational language: All written communications for this tender procedure and contract must be in English. 28.Date of publication of contract forecast notice: 18.3.2011.

Notice number in OJ: 2011/S 54-087327.

29.Legal basis: Regulation (EC) No 1638/2006 of the European Parliament and the Council of 24.10.2006 laying down general provisions establishing a European Neighbourhood and Partnership Instrument. 30.Additional information: Attention is drawn to the fact that candidates shall include a statistics office.
Please note that the awarding of the contract is subject to the condition of the prior adoption of a financing decision, which does not modify the elements of the procurement procedure (this will be the case, for instance, if the budgetary envelope initially foreseen is different or if the time-frame, the nature or the condition of the implementation are altered).
If the precedent condition is not met, the contracting authority will either abandon the procurement or cancel the award procedure without the candidates or tenderers being entitled to claim any compensation.

31.Date of dispatch of this notice:13.4.2011.

 

 

The above is a complete copy of the original procurement notice.

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Inogate Technical Secretariat and Integrated Program in Support of the Baku Initiative and the Eastern Partnership Energy Objectives in Asia and Europe

European Union - EU

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