TR-Ankara: IPA — supply of equipment for strengthening the coordination of anti-corruption policies and practices
Location — Turkey
Supply procurement notice
National programme for Turkey 2009 under the Instrument for Pre-Accession Assistance — transition assistance and institution building component.
IPA budget item 22.02.01 of the general budget of the EU (85 %) and national contribution (15 %).
Central Finance and Contracts Unit (CFCU), Ankara, TURKEY.
6.Description of the contract:
The subject of the contract is the supply, delivery, installation, configuration, putting into operation, testing, training, design and warranty services of IT and office equipment, office furniture, analysis software and a website.
The analysis software will be used to analyse the data for the purpose of anti-corruption to increase the efficiency and productivity.
7.Number and titles of lots:
Lot 1: software and website design (including hardware for the IT system).
Lot 2: IT equipment.
Lot 3: office furniture.
8.Eligibility and rules of origin:
Terms of participation
Participation is open to all legal persons participating either individually or in a grouping (consortium) of tenderers which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see item 22 below) (http://ec.europa.eu/europeaid/eprag/getAnnex.do?annexId=9792). All goods supplied under this contract must originate in one or more of these countries. Participation is also open to international organisations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed.
9.Grounds for exclusion:
Tenderers must submit a signed declaration, included in the tender form for a supply contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the ‘Practical Guide to contract procedures for EU external actions’.
10.Number of tenders:
Tenderers may submit only 1 tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than 1 lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.
Tenderers must provide a tender guarantee of the stated amount for each lot in the table below when submitting their tender. The tenderer may also provide a tender guarantee with the total amount of each lot, if it is applying for more than 1 lot. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer(s) upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.
Lot number; amount of tender guarantee for the lot (EUR):
lot 1; 700
lot 2; 500
lot 3; 650.
The successful tenderer will be asked to provide a performance guarantee of 10 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.
13.Information meeting and/or site visit:
No information meeting is planned.
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.
15.Period of implementation of tasks:
The period of implementation of tasks is 360 calendar days for lot 1; 90 calendar days for lot 2 and 90 calendar days for lot 3 for the design, supply, delivery, installation, putting into operation, inspection, testing and training after the signature of the contract by both parties.
The contractor shall be responsible for unpacking of the goods at the premises of the beneficiary ‘Başbakanlık Merkez Bina Zemin Kat No:11 Bakanlıklar/Ankara’ and shall be ready for inspection and testing after completion of the delivery of supplies. Provisional acceptance shall take place within 30 calendar days after the period of implementation of tasks. Contractor’s warranty will be provided for 1 year after the issuance of the provisional acceptance by the contracting authority.
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
Selection and award criteria
1) Economic and financial capacity of tenderer (based on i.a. item 3 of the tender form for a supply contract). In the case of the tenderer being a public body, equivalent information should be provided:
— the average annual turnover in the past 2 financial years of the tenderer must exceed the financial proposal of the tender for each individual lot for which he is bidding.
Companies that have been operational for less than 2 years will have to demonstrate an operational cash flow which must exceed their financial proposal for the years in which they have been operational.
2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the tender form for a supply contract):
— at least 3 staff currently work for the tenderer in fields related to this contract in 2012.
3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the tender form for a supply contract):
— for each lot, the tenderer has worked successfully on at least 1 project with a budget at least equal to the amount of its financial offer for the lot being tendered for, in supply of similar equipment to the lot being tendered for, which was implemented during the following period: from 4.2.2010 to the year 2013 until the submission deadline of this tender (the start and end/completion dates of the references should be specified as day/month/year information).
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the contracting authority are when the tenderers rely in majority on the capacities of other entities or when they rely on key criteria. If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the contracting authority.
18.How to obtain the tender dossier:
The tender dossier is available from the following Internet address:
The tender dossier is also available from the contracting authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in writing to:
Central Finance and Contracts Unit, attention: Mr Muhsin Altun (PAO-CFCU Director), Eskişehir Yolu 4.Km 2.Cad. (Halkbank Kampüsü) No: 63 C-Blok, 06520 Söğütözü, Ankara, TURKEY. Fax +90 3122867072. E-mail:email@example.com
(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers’ questions at least 11 days before the deadline for submission of tenders. Eventual clarifications to the tender dossier shall be published on the EuropeAid website at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome and on the CFCU website at http://www.cfcu.gov.tr
19.Deadline for submission of tenders:
4.2.2013 (12:00), local time — Turkey.
Any tender received after this deadline will not be considered.
20.Tender opening session:
4.2.2013 (14:30), local time — Turkey, at CFCU premises at the address:
Eskişehir Yolu 4.Km 2.Cad. (Halkbank Kampüsü), No: 63 C-Blok, 06520 Söğütözü, Ankara, TURKEY.
21.Language of the procedure:
All written communications for this tender procedure and contract must be in English.
Council Regulation (EC) No 1085/2006 of 17.7.2006 establishing an Instrument for Pre-Accession Assistance (IPA) (OJ L 210, 31.7.2006, p. 82).
Signature of this contract is subject to the approval of amendment to the project fiche (TR2009/0136.06 Strengthening the coordination of anti-corruption policies and practices).
The above is a complete copy of the original procurement notice.
UPDATE, 9 April 2013, Notice of Cancellation:
The tender procedure has been unsuccessful for lot 1 since a technical specification revision is needed for the subject lot.