Tender

Supply of Vehicles, Computer Equipment and Software Necessary for the Recreation of Topographical Maps of Mali

Funded by EuropeAid Co-operation Office - EuropeAID
Location Mali
Status
Deadline
Proposal due on 28 Feb 2013

Contract description:
The contract involves supplying the equipment necessary for the project to recreate Mali’s mapping and modernise the Geographical Institute of Mali. The project is to produce a new topographical map of the country, using a scale of 1:200 000, in order to give different sectors (hydraulics, roads, water and forests, mines, statistics, agriculture, energy, tourism, the Niger Office, etc.) a common, coherent mapping reference which shall constitute the gateway for exchanges and integration of data and information received from these different sectors. All parties involved will adopt this new mapping as a cartographical support for planning their projects and programmes, and said mapping will enable the IGM (Geographical Institute of Mali) to fulfil the obligations stipulated in its founding decree, in the following tasks:(i) design, draw up and update the base map of the country;(ii) establish, protect, maintain and densify the geodetic networks.By-products and services (scanned maps, vector databases in scales of 1:200 000 and 1:1 000 000, geocatalogue, geoportal, etc.) will be developed from this new base mapping.The equipment to be provided under this contract includes the following:(i) pick-up vehicles and estate cars;(ii) dual-screen workstations, printers, scanners, laptops, GPS and UPSs; and(iii) spatial analysis and mapping software, geographical information system (SIG), image processing and photogrammetry.

ML-Bamako: EDF — supply of vehicles, computer equipment and software necessary for the recreation of topographical maps of Mali

2012/S 246-403254

Location: Mali — Bamako

Supplies contract notice

1.Publication reference: EuropeAid/133639/D/SUP/ML.
2.Procedure: Open.
3.Programme: Support for the sectoral transport programme.
4.Financing: 10th EDF.
5.Contracting authority:

Ministry of Foreign Affairs and International Cooperation, Bamako, MALI.


Contract specifications

6.Contract description: The contract involves supplying the equipment necessary for the project to recreate Mali’s mapping and modernise the Geographical Institute of Mali. 
The project is to produce a new topographical map of the country, using a scale of 1:200 000, in order to give different sectors (hydraulics, roads, water and forests, mines, statistics, agriculture, energy, tourism, the Niger Office, etc.) a common, coherent mapping reference which shall constitute the gateway for exchanges and integration of data and information received from these different sectors. All parties involved will adopt this new mapping as a cartographical support for planning their projects and programmes, and said mapping will enable the IGM (Geographical Institute of Mali) to fulfil the obligations stipulated in its founding decree, in the following tasks:
(i) design, draw up and update the base map of the country;
(ii) establish, protect, maintain and densify the geodetic networks.
By-products and services (scanned maps, vector databases in scales of 1:200 000 and 1:1 000 000, geocatalogue, geoportal, etc.) will be developed from this new base mapping.
The equipment to be provided under this contract includes the following:
(i) pick-up vehicles and estate cars;
(ii) dual-screen workstations, printers, scanners, laptops, GPS and UPSs; and
(iii) spatial analysis and mapping software, geographical information system (SIG), image processing and photogrammetry.
7.Number and titles of lots: The contract is divided into 3 lots:
— lot 1: supply of vehicles for the recreation of Mali’s mapping,
— lot 2: supply of computer equipment for the recreation of Mali’s mapping,
— lot 3: supply of computer software for the recreation of Mali’s mapping.


Conditions of participation

8.Eligibility and rule of origin: Participation in the contract is open on equal terms to natural persons and legal entities (irrespective of whether they are taking part as individuals or as part of a grouping (consortium) of tenderers) established in an ACP country, an EU Member State or a country or territory authorised by the ACP-EC Partnership Agreement under which the contract is financed (see point 22 below). Participation in the procedure is also open to international organisations. All the goods supplied under this contract must originate in these countries.
9.Grounds for exclusion: Tenderers must sign and submit the declaration, included with the tender form for a supplies contract, confirming that they are not in any of the situations listed in point 2.3.3 of the Practical Guide to contract procedures for EU external actions.
10.Number of tenders: Tenderers may not submit more than 1 tender per lot. Tenders for part of a lot will not be considered. Tenderers may state in their tender whether they would grant a discount should they be awarded several lots. Tenderers may not submit a variant tender in addition to their tender for the supplies required in the invitation to tender dossier.
11.Tender guarantee: Tenderers must provide a tender guarantee equal to 1 % of the tender value for each lot when they submit their tender. This will be returned to unsuccessful tenderers once the invitation to tender procedure has been completed and to the successful tenderer(s) once the contract has been signed by all parties. This guarantee will be drawn on if the tenderer does not honour all the obligations stipulated in the invitation to tender dossier.
12.Performance bond: The successful tenderer will be required to provide a performance bond for 10 % of the contract value when the contract is signed. The tenderer will have 30 days from the date on which he receives the contract signed by the contracting authority in which to furnish the bond along with the countersigned contract. If the successful tenderer does not provide the required bond within the time allowed, the contract will be rendered void and a new contract may then be drawn up and sent to the tenderer who submitted the second lowest-priced compliant tender.
13.Briefing and/or site visit: There are no plans for a briefing.
14.Tender validity: Tenders are to be valid for 90 days from the final date for submission of tenders.
15.Contract implementation period: 60 days.


Selection and award criteria

16.Selection criteria:

The following selection criteria will be applied to tenderers. Where tenders are submitted by a consortium, these criteria will apply to the consortium as a whole.

1) Tenderer’s economic and financial capacity (based on point 3 of the tender form for a supplies contract). Should the tenderer be a public body, equivalent information must be submitted:

— the tenderer’s average annual turnover must be more than at least twice the annualised maximum budget of the contract, and

— cash and cash equivalents at the beginning and end of the financial year must be in surplus, overall.

2) Tenderer’s professional capacity (based on points 4 and 5 of the tender form for a supplies contract):

the aim of this criterion is to ensure that the tenderer (if a consortium, then the consortium as a whole) has:

— at least 2 people with a level of skills suitable for this contract on his staff who are currently working in the fields related to this contract, and

— at least 20 % of those employees working this year for the tenderer in fields related to this contract must be on permanent contracts.

3) Tenderer’s technical capacity (based on points 5 and 6 of the tender form for a supplies contract):

— the tenderer must have successfully completed, in the past 3 years (as from 2008), at least 2 projects with a budget of at least 300 000 EUR and of a similar nature to that of this contract.

An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. As an example, the contracting authority may consider it inappropriate if the tender relies, for the main part, on the capacities of other entities or calls on them for key criteria. If the capacities of other entities are relied on, the economic operator must, in that case, provide the contracting authority with proof that it will have the resources needed to perform the contract by, for example, producing an undertaking from those entities to place those resources at its disposal. These entities, e.g. the economic operator’s parent company, must observe the same eligibility rules, notably regarding nationality, as the economic operator in question. Furthermore, the information relating to this third entity/these third entities for the relevant selection criteria must be included in a separate document. Proof of their capacity must also be provided when requested by the contracting authority.

 

17.Award criterion: Price.


Tender submission

18.Procedures for obtaining the invitation to tender dossier:

The invitation to tender dossier is available from the following web address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

It can also be obtained from the contracting authority. The standard tender form for a supplies contract must be used to draw up tenders. This form can be found in the invitation to tender dossier, and its clauses and format must be strictly adhered to.

Any questions concerning this invitation to tender must be sent in writing to the EDF National Authorising Officer, ‘Europe’ Directorate, EDF National Authorising Officer by delegation (CONFED Unit), Koulouba district, Bamako, REPUBLIC OF MALI. Tel. +223 20229820. Fax +223 20224534. E-mail: confed@confedmali.net

(quoting the publication reference in point 1) at least 21 days prior to the final date for submission of tenders in point 19.

The contracting authority must reply to the questions no later than 11 days prior to the final date for submission of tenders. Clarifications or minor amendments to the invitation to tender dossier may be published at least 11 days prior to the final date for submission of tenders on the EuropeAid site:https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

19.Final date for submission of tenders: 28.2.2013 (15:00), GMT.
Tenders received after this deadline will not be considered.
20.Tender opening session: 1.3.2013 (8:30) at the CONFED.
21.Language for the procedure: French must be used for all correspondence concerning this invitation to tender.
22.Legal basis: ACP-EC Partnership Agreement signed in Cotonou on 23.6.2000.                                         This is a complete copy of the original procurement notice.

More Resources

Procurement Notice Page

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Supply of Vehicles, Computer Equipment and Software Necessary for the Recreation of Topographical Maps of Mali

EuropeAid Co-operation Office - EuropeAID

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