Talas Water and Wastewater Project
Procurement ref: 38058
Country: Kyrgyz Republic
Sector: Municipal and environmental infrastructure
Project number: 44621
Funding sources: EU Investment fund for Central Asia and Government of Finland
Contract type: Consultancy Services
Notice type: Invitation for expressions of interest (CSU)
Issue date: 14 Jan 2013
Closing date: 19 Feb 2013
Bishkek 17:00 hours
Corporate Development and Stakeholder Participation Programme
The European Bank for Reconstruction and Development (“EBRD” or the “Bank”) started municipal operations in the Kyrgyz Republic in 2009 with the signing of the Bishkek Water Project. In 2011, the Kyrgyz Republic Water and Wastewater Framework (the “framework”) was approved. The Bank has since signed the Osh (2011), Jalalabad (2011) and Karabalta (2012) water projects under the framework. Additional projects are under preparation, namely Talas, Kant, and Bishkek Water II.
Water supply operations in the Kyrgyz Republic are characterised by severely deteriorated assets for water supply and wastewater collection; very limited wastewater treatment; high operations and maintenance costs due to the deteriorated state of the assets; unreliable water supply, sometimes a couple of hours every second day; families are storing water in bathtubs and buckets when supply is available; outbreaks of water borne disease, especially during the summer; and low institutional capacity to manage operationally and financially sustainable water supply services. The Bank is addressing the above outlined problems in the water and wastewater sector through a number of relatively small but well-designed projects. The approach aims at achieving maximum impact under existing affordability and public debt constraints in the country.
Talas, with a population of 38,000, is situated 300 km north east of Bishkek close to the border with Kazakhstan on the main east-west highway between Bishkek and Osh. The City’s main industry is agricultural production. The Talas Water Company (the “Company”) is providing water services. The Company is wholly owned by the City of Talas (the “City”). Wastewater services are presently managed independently by the City, but the City intends to merge water and wastewater operations under Talas Water Company prior to project start.
The Talas Water and Wasterwater Project’s (the “Project”) objectives are to: (i) rehabilitate the water supply system and selected wastewater improvements; (ii) improve billing and collection efficiency; and (iii) improve financial and operational management. The Project will rehabilitate the infrastructure to reduce water losses and install bulk meters to provide a management tool for leakage detection and control as well as consumer metering in a pilot area. These measures will lead to a reduction in operating and maintenance costs for water supply and reduce wastage of water. The Project will further provide an urgently needed extension to the sewerage network to densely inhabited areas which presently do not have sewage collection, as well as urgent repair of the existing sewerage network and the wastewater treatment plant. Affordability constraints among the population is a severe constraint and the Bank is working with bilateral and international donors to arrange relatively high grant co-financing amounts to facilitate the implementation of urgent upgrades without imposing hardship on the population.
The Bank will provide institution building assistance to the Talas Water Company in form of a Corporate Development Programme and a Stakeholder Participation Programme (the “Assignment”). The Assignment consists of two main parts:
(1) Corporate Development Programme for the Company: the Consultant shall assist the Company to improve its commercial standing, service and environmental performance by supporting the identification and implementation where necessary establishment of the corporate, financial, operational and environmental management required to meet the related covenants included in the EBRD financing documents. The Consultant shall also assist the Company to develop a medium-term focused corporate development plan and to improve the corporate planning capacity to assist ongoing transition towards becoming a self-sustaining entity with commercially sustainable operations, as well as implementing the Environmental and Social Action Plan (“ESAP”) developed for the Company; and
(2) Stakeholder Participation Programme: the Consultant will assist the Company to implement the Stakeholders Participation Programme (“SPP”), aimed at enhancing public ownership by encouraging water conservation, increasing public participation in the provision of water services (service quality, rehabilitation activities, tariffs integrating poverty and social issues) and raising public awareness on issues related to the project implementation and water use through the establishment of the Water Users Committees (“WUC”). Furthermore, the SPP will integrate poverty and social issues into the proposed tariff reforms and thereby assist the Company to improve their corporate governance. The counterparts of the SPP are the Talas Water Company and the City.
Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration: The Assignment is expected to start in the second quarter of 2013 and has an estimated overall duration of two and a half years.
Maximum Budget available for the Assignment: EUR 420,000 (exclusive of VAT).
The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the EBRD’s Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.
Funding Sources: EU Investment Fund for Central Asia, together with the Government of Finland.
Eligibility: There are no eligibility restrictions.
Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with experience in the water sector and in implementing the key areas of this Assignment. It is expected that the Assignment will be led by an appropriately qualified Project Manager, accompanied by both key and supporting experts. It is expected that short time input by key international experts be combined with local/regional expert input. The local/regional experts would secure presence in the field and continuity.
The Consultant Team would likely comprise the following expertise and some individuals may fulfil more than one role: (i) Project Manager/ Water Management Operations Expert; (ii) Water Management Institutional and Regulatory Expert (iii) Water Management Finance Expert; (iv) Environmental and Social Specialist; (v) Water Management Regulation and Enforcement Expert; (vi) Legal Expert; (vii) SPP and Communication Expert; and (viii) Local Experts within the above listed areas.
Submission Requirements: In order to determine the capability and experience of Consultants to be shortlisted, the information submitted should include the following:
(a) a brief overview of the firm/group of firms including company profile, organisation and staffing;
(b) details of similar experience of firm or group of firms and related assignments undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives;
(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
(d) a completed contact sheet, the template for which is available from the following web-link:
The expression of interest shall not exceed 25 pages (excluding CVs and contact sheet).
One original and three copies of the expression of interest in Russian and one copy in English shall be submitted to the Ministry of Finance in an envelope marked: “EXPRESSION OF INTEREST for Talas Water and Wastewater Project - Corporate Development and Stakeholder Participation Programme” to reach the Ministry of Finance not later than the closing date and time stated above. The expression of interest in English and in Russian should also be submitted by e-mail to the Client and the EBRD’s contact person by the same due date.
In the event of any dispute, the English language version will prevail.
Note: Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.
The Client Contact Person:
Mr Meder Tumanov
Main Specialist of State Investments Programme Unit
Main Department of State Investments and Technical Assistance
Ministry of Finance of the Kyrgyz Republic
58, Erkindik Boulevard,5th Floor, Room 505
The EBRD Contact Person:
Ms Jenny Scheffel
Advisor, Technical Cooperation
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 7088
Fax: +44 20 7338 7451
The above is a complete copy of the Original Procurement Notice.