B-Brussels: IPA 2011 — western Balkans investment framework — IPF TA
Location: Europe (non-EU) — Albania, Bosnia and Herzegovina, Croatia, the former Yugoslav Republic of Macedonia, Iceland, Kosovo, Montenegro, Serbia
Service procurement notice
Common procurement vocabulary (CPV):
71300000 Engineering services
71310000 Consultative engineering and construction services
71335000 Engineering studies
71320000 Engineering design services
71000000 Architectural, construction, engineering and inspection services
European Union, represented by the European Commission, on behalf of and for the account of the beneficiary country, Brussels, BELGIUM.
6.Nature of contract:
The project will set up, within the western Balkans investment framework (WBIF) a technical assistance facility to support the preparation of bankable investment projects in the 4 sectors of transport, environment, energy and social infrastructure in the western Balkan region (Albania, Bosnia and Herzegovina, Croatia, former Yugoslav Republic of Macedonia, Kosovo, Montenegro, Serbia). Support will be tailored to the needs and projects’ status in the project cycle including:
(a) (pre)-feasibility studies;
(b) technical design (compatible with available resources);
(c) advice on financing aspects;
(d) preparation of project documentation for submission to international financial institutions (IFIs);
(e) preparation of tender documents and support throughout the tendering process;
(f) works supervision;
(g) support to effectively monitor and evaluate investments’ implementation;
(h) capacity building/training to relevant authorities and project promoters;
(i) networking between beneficiaries and IFIs.
In addition to the WBIF, the consultant might be requested to provide similar services in Iceland.
8.Numbers and titles of lots:
The contract is divided into lots: No, 1 lot only.
Maximum budget: 15 000 000 EUR.
10.Scope for additional services:
The contracting authority may, at its own discretion, extend the project in duration and/or scope, subject to the availability of funding, up to a maximum not exceeding the length and value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the contractor.
Conditions of participation
Participation is open to all legal persons (participating either individually or in a grouping (consortium) of candidates) which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see also item 29 below). Participation is also open to international organisations. The participation of natural persons is governed by the specific instruments applicable to the programme under which the contract is financed.
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
13.Number of applications:
No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.
14.Shortlist alliances prohibited:
Any tenders received from tenderers having a different composition than the ones on the application forms will be excluded from this restricted tender procedure, unless prior approval from the contracting authority has been obtained — see PRAG 2.4.3. Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.
15.Grounds for exclusion:
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the ‘Practical Guide to contract procedures for EU external actions’.
Subcontracting is allowed.
Maximum percentage of the contract value which may be subcontracted: 30 %.
17.Number of candidates to be shortlisted:
On the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.
18.Provisional date of invitation to tender:
19.Provisional commencement date of the contract:
20.Initial period of implementation of tasks:
Duration in months: 48.
Selection and award criteria
Same criteria for legal and natural person.
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate:
In the case of the applicant being a public body equivalent information should be provided:
1. the average annual turnover of candidate(s) must exceed 1,5 times the maximum budget of the contract;
2. the cash and cash equivalents at end of year (second, third and fourth columns of the economic and financial capacity, Chapter 3 of application for EU-funded service contract) of the lead company must be positive.
2) Professional capacity of candidate:
1. the candidate should have at least 25 permanent staff working currently in each of the sectors/fields related to the contract (100 in total).
3) Technical capacity of candidate:
1. as regards the provision of preparatory support, candidates should have completed projects successfully (feasibility studies, design, technical assistance in tendering procedures, etc.) for at least 1 project in infrastructure for each of the 4 sectors (transport, energy, environment and social infrastructure) at regional or national level in the last 3 years prior to the submission deadline;
2. candidates should have completed successfully at least 1 TA contract of an amount for services of at least 1 000 000 EUR during the last 3 years prior to the submission deadline;
3. candidates should have completed successfully at least 2 TA contracts in the IPA region during the last 3 years prior to the submission deadline.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the contracting authority are when the tenderers rely in majority on the capacities of other entities or when they rely on key criteria. If the candidate relies on other entities it must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the contracting authority.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best applications for the tender procedure. The only factors which will be taken into consideration during this re-examination are:
the priority order is:
1) number of projects according to point 21.3.1;
2) number of contracts according to point 21.3.2.
Best value for money.
23.Deadline for receipt of applications:
12.9.2011 (16:00), Central European Time.
Any application received after this deadline will not be considered.
24.Application format and details to be provided:
Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available at the following Internet address: http://ec.europa.eu/europeaid/work/procedures/implementation/services/index_en.htm
Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
25.How applications may be submitted:
Applications must be submitted exclusively to the contracting authority in the following language: English
— either by recorded delivery (official postal service) to:
European Commission, Directorate-General for Enlargement, attention: Thomas de Béthune, Unit D3 — Regional Programmes, CHAR 05/44, rue de la Loi 170, 1049 Brussels, BELGIUM,
— or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
For the attention of: Thomas de Béthune.
Opening hours: from Monday to Thursday 9:00 to 17:00 and Friday 9:00 to 16:00.
European Commission, Directorate-General for Enlargement, Central Mail Office, attention: Thomas de Béthune, CHAR 05/44, DAV1, avenue du Bourget 1, 1140 Evere, BELGIUM.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
26.Alteration or withdrawal of applications:
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications.
No applications may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25.
The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.
All written communications for this tender procedure and contract must be in English.
28.Date of publication of contract forecast notice:
Notice number in OJ: 2011/S 56-090216.
Council Regulation (EC) No 1085/2006 of 17.7.2006 establishing the Instrument for Pre-Accession Assistance (IPA).
Multi-beneficiary programme 2011.
31.Date of dispatch of this notice:
The above is a complete copy of the Original Procurement Notice.