Job Description
The American Institutes for Research (AIR) is a leading professional services firm specializing in all aspects of education and other social policy issues. AIR’s International Development Program (IDP) seeks to enhance the capacity of developing countries to improve their quality of life through education and social development. We are currently seeking a Finance Associate to support our International Development Program and reporting to our Chief Financial Officer organization.
Responsibilities:
The Finance Associate provides financial and administrative support for projects and is involved with budgeting for projects performed by IDP. A fully capable incumbent will be able to perform all actions during the life cycle of the project, from initial pricing and budget preparation to the closeout of projects, including invoicing and account receivable collection. The incumbent will be expected to support cost proposals from time to time. Specific responsibilities include:
•Creates and maintains project budgets; assists with project re-budgets.
•Assists with financial set-up and close-out of project offices.
•Develops and maintains efficient financial filing and tracking system for assigned projects.
•Tracks and monitors projected project expenditures against actuals.
•Coordinates and ensures monthly field financial reports and cash projections are received in a timely manner at the home office. Reviews all parts of financial reports finalized by field office(s) and submitted to AIR home office on a monthly basis. This includes: a) Financial and back up documentation (i.e. expense vouchers, bank reconciliations, time sheets, b) all financial transaction entries in QuickBooks to ensure accuracy, c) documentation of financial reviews, findings and corrective actions to assist as training guide for field based financial staff.
•Reviews monthly CostPoint reports and field office financial records for inconsistencies, to ensure all expenses are allowable and billable to the project, and also verifies correct project and accounting codes are used.
•Serves as a liaison between the field office and home office, other firms, and corporate finance office.
•Prepares monthly, quarterly and annual reports and pipelines.
•Prepares cash requests, fund transfers, reconciliations, and advances to sub-contracts; prepares expense vouchers, travel reimbursements, and invoices for processing.
•Enter information into CPPT, AIR’s staffing database, by working with Project Manager and AIR’s Corporate Finance Office (CFO) to ensure that labor hours and ODC budgets are accurate within CPPT.
•Administers allowances for expatriate and third country national project staff.
•As needed, provides budget support to proposal teams; reviews the cost and business requirements of solicitations and ensures a compliant cost proposal response.
•As needed, prepares budgets, budget narratives, and ensures compliance with USAID or other funding agency costing requirements; ensures cost proposal schedules are met.
•Performs general office tasks including photocopying, faxing, phone calls, e-mails, and Federal Express for the assigned projects.
•Other duties as assigned.
Qualifications:
•Bachelor’s or Master’s degree in Finance, Accounting, Business Administration or a related field; experience in federal government contracting, and finance is required.
•Knowledge of accounting principles.
•Fine attention to detail, the ability to deal with confidential information, experience with large complicated budgets, and high level of proficiency in Microsoft Excel required.
•Knowledge of USAID regulations, including budget/cost requirements a plus.
•Familiarity with Federal Acquisition Regulations (FAR); Understanding of various contracts, agreements, and grants.
•Experience in international development preferred.
•Flexibility and ability to consistently meet deadlines.
•Ability to work independently as well as part of a team.
•Excellent communication, organizational, and written skills;strong analytical skills.
•Spanish, French, or Arabic language skills a plus.
AIR offers an excellent compensation and benefits package, including a fully funded retirement plan, generous paid time off, subsidized garage parking, and tuition assistance. For more information, please visit our website at www.air.org. To apply, please go to http://jobs-airdc.icims.com?&sn=devex.com and conduct a job title search. EOE.
