Finance and Budget Officer

Job Description

**Responsibilities** Under the supervision of the Executive Officer, in the Executive Office of the Department of Political Affairs, and within delegated authority, the Finance & Budget Officer will be responsible for the following duties: Budget preparation: Review, analyse and finalize cost estimates and budget proposals, in terms of staff and non-staff requirements in respect of the Departmental Programme Budget and estimates in respect of Special Political Missions, including programmatic aspects. Ensure compliance with the strategic framework and other legislative mandates. Provide detailed input with respect to resource requirements for budget submissions. Review, analyze and finalize program budget/financial implications to the Security Council statements, or General Assembly Resolutions in light of additional mandates. Provide substantive support to programme managers and expert bodies in their budget review; assist in securing approval from the General Assembly. Budget administration: Issue allotments, authorize sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures. Manage and monitor budget implementation and recommend reallocation of funds as necessary. Monitor expenditures to ensure that they remain within authorized levels. Administer and monitor extrabudgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. Prepare budget performance submissions. Review and finalize budget performance reports, analyzing variances between approved budgets and actual expenditures. General responsibilities: Provide advice and guidance, including training, to headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting; Participate in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues; Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to program and/or budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures; Draft reports for intergovernmental bodies and for management on budgetary issues, and correspondence; Act as Certifying Officer to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules; Ensure the integrity of financial and management systems and the controls that underpin them; Provide support with respect to representation of the Secretary-General in meetings of legislative organs; Represent the Department in inter and intra-departmental meetings; Plan, organize, manage and supervise the work of the Unit; Incumbents may be asked to perform other related duties. **Competencies** Professionalism - Ability to develop budgetary policies, procedures and new programs. Expert knowledge and command of budget development and financial administration of resources; ability to formulate new strategies and technical approaches to budgetary matters. Knowledge of United Nations legislative machinery and procedures, budgetary policies and practices, financial regulations and rules. Communications - Proven (verbal and written) skills, including ability to prepare reports and conduct presentations on key issues by clearly formulating positions on issues, articulating options concisely conveying the maximum necessary information, making and defending recommendations. Client Orientation - Ability to identify clients’ needs and propose appropriate solutions; establish and maintain effective relationships with clients, including the public; meet timelines for the delivery of products or services to clients. Leadership - Is proactive in developing strategies to accomplish objectives; Empowers others to translate vision into results; Shows the courage to take unpopular stands. **QUALIFICATIONS** Education Advanced university degree (Master’s degree or equivalent) in business administration, finance or related field. A first level university degree with a relevant combination of academic qualifications and experience in statistics may be accepted in lieu of the advanced university degree. Work Experience A minimum of seven years of progressively responsible experience in budgeting and financial management systems. Experience with the UN computerized accounting systems (IMIS) is required. Supervisory experience is desirable. Experience in financial administration or budget in a commercial, public, governmental or international organization is required. Languages English and French are the working languages of the UN Secretariat. For this post fluency in English is required. Knowledge of another official UN language is desirable. Other Skills Advanced computer skills including IMIS and Excel is required. The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment. **How to apply** All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2002/4 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary. 1. To start the application process, applicants are required to register by opening a “My UN” account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password. 2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications. 3. In completing the PHP, please note that all fields marked with an asterisk must be completed. 4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reposts to the relevant HRO/PO via fax. E-mail: Fax: + Please click to apply online.