Procurement Manager

Job Description

The Procurement Manager will be responsible for setting up and managing the country procurement unit. S/he will lead in setting up strategic contracts and framework agreements for the country office. The post holder will be responsible to ensure that procurement unit is working on an efficient and effective way ensuring the best possible processing of international and local procurement for country office and ensuring a timely review and validation of procurement processes done in country and keep a close contact with procurement unit in Headquarters. The Procurement Manager is also expected to provide a seamless and prompt service to all projects with respect to procurement of goods and services ensuring strict adherence to the Centre’s procurement guidelines, the funding agency regulations and Bangladesh tax and VAT rules. The Procurement Manager will supervise the Procurement Officer(s) on all domestic and international purchases.

Key Responsibilities:

• Undertake business needs assessment, supply market analysis and commercial risk assessment to inform procurement planning and sourcing decisions.
• Provide technical and management support with the development of tender related documents that conform to both donor and WorldFish procurement policies and procedures.
• Liaise with the WorldFish asset manager and core finance team to manage inventory operations and track inbound delivery of procurement.
• Apply due diligence in the choice of new vendors and consult with the Country Director, Head of Operations, Finance Manager (Core) and Finance and Grants Manager when necessary to assess possible risks. Ensure the use of due diligence compliance (USG anti‐terrorism regulations) and vet all vendors through the established system (CSI Watchdog Elite) and perform past performance check.
• Review field office procurement records to ensure compliance, maintain appropriate purchase documentation and obtain the necessary approvals.
• Supervise Procurement Officer(s), track performance, and identify areas for improvement
• Support capacity building and or training for supervised team members, program and project staff on procurement policy, planning and processes as needed.
• Standardize or streamline processes and formats based on WorldFish Procurement Policy and the use of One Corporate System (OCS) as well as Country government requirement.

SPECIFIC CAPABILITY SET

Procurement Analysis

• Effectively engage stakeholders and develop procurement strategies based on sound knowledge of business needs and supply markets.
• Identify a number of different supply markets from which a category can be sourced and assess the optimal approach.
• Develop robust, detailed spend models using data from a variety of sources, providing insight into supply markets and internal demand analysis.
• Apply strategic tools such as Supply Positioning, market segmentation analysis.
• Undertake supplier/customer performance check and effectively translate the outcomes into procurement sourcing strategies.
• Research and provide competitive procurement options to deal with limited supply of products and services.
• Review and select tools and systems solutions developed to suit the application needed.

Strategic Sourcing

• Manage categories or large areas of expenditure.
• Engage supply markets and internal stakeholders positively to achieve effective communication and conditioning.
• Analyse all internal and external procurement information to effectively develop supply base strategies for major procurement projects.
• Prepare procurement documentation which is professional, well-structured and concise, uses appropriate language and contains relevant information for high value/high risk projects.
• Demonstrate expert knowledge of the supplier evaluation and selection process and manage the process for high value/high risk projects.
• Develop evaluation plans that allow for a multi-stage evaluation and assessment of several potentially competing criteria and complex Value for Money calculations.
• Conduct straightforward debriefs develop detailed Contract Management plans that include defined KPIs, a predetermined approach to feedback, and an action plan to address non-performance issues.

Procurement Risk Management

• Develop risk mitigation strategies for complex procurement arrangements.
• Proactively keep abreast of risk management processes and effectively use systems and practices to input to project risk logs and opportunity assessment activities within own team.
• Develop risk mitigation strategies for complex and large procurement projects, ensure appropriate ownership of risk between the organisation and the supplier (i.e. allocation of risk where it is best managed).
• Compliance as a key procurement risk mitigation strategy.

Requirements

This job is open to Bangladesh nationals only with the following skills and qualifications:

• Master in Business or any other relevant subject from any recognized university.
• A minimum of twelve (12) years of relevant experience, at national and international levels, in procurement, administration and/or other directly-related technical fields is required.
• Specialized training and certification and experience related to International Business and/or procurement (i.e USAID Procurement Planning and Execution).
• Knowledge about international and local procurement policy, logistics and supply chain management.
• Must have good coordination, negotiation, persuasion, critical thinking and time management skill.
• Good interpersonal and communication (both written and verbal) skills.
• Analytical skills and ability to undertake complex analysis and price comparisons of multiple vendor quotes/bids required; Competency and experience with spreadsheets required.
• Ability to prepare procurement reports providing periodic status updates as necessary required.
• Competence in Microsoft Office applications particularly MS Word and MS Excel strongly required.
• Relevant knowledge of procurement regulations and policies and procedures for major donor‐ funded programs including DFID, The World Bank, Global Fund, and USAID.
• Candidate with INGO supply chain management certifications are encourage to apply.

Salary and Benefits

This is a Nationally Recruited Staff (NRS), open to only Nationals of Bangladesh with annual salary ranging between BDT 1,476,881 to BDT 1,566,823 per annum. WorldFish’s NRS shall receive comprehensive benefits including (but not limited to) insurance coverage for staff and eligible dependents, and pension/ provident fund contribution.

Eligibility, Location and Duration

This position will be based at WorldFish’s Country Office in Dhaka, Bangladesh. Interviews are expected to be held in October 2019 and only shortlisted candidates will be notified and expected to attend the interview. The successful candidate should be available to commence by November 2019 for an initial three (3) years fixed term contract, with possibility of contract renewal depending on performance and funding availability.

How to Apply

Interested applicants are invited to submit the following information online here latest by 6 October 2019:

• A cover letter including a 2-page (max) description of why you are an ideal candidate and what you would bring to the role.
• A current curriculum vitae.
• Names and contacts (telephone and e-mail addresses) of three professional referees who are familiar with your qualifications and work experience. Your nominated referees ideally should have persons from each of the following category: direct supervisor, head of HR and peer.

Screening will start immediately, and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted.

Our Commitment

WorldFish is committed to promoting a work environment where diversity of thought, style, culture and experience is valued. We support individual performance and potential in achieving our organizational goals and mission. We are an equal opportunities employer and strongly encourage women and nationals from developing countries to apply.

About the Organization

WorldFish is an international, nonprofit research organization that harnesses the potential of fisheries and aquaculture to strengthen livelihoods and improve food and nutrition security. Globally, more than 1 billion people obtain most of their animal protein from fish and 800 million depend on fisheries and aquaculture for their livelihoods. WorldFish is a member of CGIAR, a global research partnership for a food-secure future.