Accounting Assistant (Fixed-term)

Job Description

• This position is located in the Accounts Section of the Pension Administration of the United Nations Joint Staff Pension Fund (UNJSPF).
• The Accounts Section monitors the pension contributions and the benefit overpayments, performs bank reconciliation, and conducts periodic financial reporting.
• The incumbent reports to Accountant and Deputy Chief of Accounts.

Within delegated authority, the Accounting Assistant will be responsible for the following duties:

• Scrutinizes source documents for completeness, accuracy and validity of charges.
• Investigates erroneous charges and takes appropriate corrective accounting actions.
• Communicates with member organizations regarding missing documentation or any other issues related to discrepancies between their accounts and those maintained at Pension Fund Secretariat.
• Reconciles and reviews suspense accounts and ensure proper clearance procedures have been followed.
• Assists in the processing of pension contribution reporting from UNJSPF member organizations. This includes, amongst other things, calculating, inputting, and checking pension contributions for correctness and communicating discrepancies to supervisors.
• Assists in calculating contribution amounts for pension validation/restoration.
• Prepares worksheets and assists with the preparation of financial statements.
• Audits various accounting transactions, e.g., pension contributions, benefit overpayments and recoveries, bank credits and debits, fees, etc., to ensure correctness of accounts and adherence to relevant staff rules, UNJSPF regulations and rules, ST/AI issuances or practices.
• Provides guidance and training to colleagues as required.
• Supervises other General Service staff as required.
• Drafts/prepares memoranda and/or cables to various offices, departments and overseas offices.
• Responds to queries from pension participants, beneficiaries, member organizations and other units/sections.
• Performs other duties as may be required
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making

• High school diploma or equivalent.

• A minimum of seven (7) years of progressively responsible experience in accounting, finance, administrative services or related area is required.
• A minimum of one year of financial or operational work experience in a post-employment benefit plan is required.
• Experience working with the UN common system or other comparable international organizations is desirable.
• Experience in Integrated Pension Administration System (IPAS) or similar ERP system is desirable.
• One year or more of experience in data analytics or related area is desirable.

• English and French are the working languages of the United Nations Secretariat.
• For the post advertised, fluency in oral and written English is required.
• Knowledge of another official United Nations language is an advantage.

• This position is available for one year on a fixed-term appointment.
• Extension of the appointment is subject to funding availability.
• This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.
• Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located.
• Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.
• The applicable human resources procedures are governed by a Memorandum of Understanding (MoU) between the Fund and the UN Secretariat.
• Any candidate from a member organization of the UNJSPF applying for this post is considered as an internal candidate provided, he/she has been appointed through the appointment and promotion procedures applicable in his/her respective organization.