The Accounting Manager is responsible for fully leading the CO accounting functions, S/he is directly supervising the tasks of the Accounting Coordinator and finance officer in the CO office and matrix managing the Finance officer & Finance Assistant in NES & NWS offices and reviewing transactions in the financial software along with ensuring completeness and accuracy of supporting documents, S/he is also responsible for ensuring that vendors are paid on time.
S/he will work closely with the Head of Finance to ensure that accounting entries are correct and complies with GAAP as well as with CARE accounting policies, local statutory tax rules, and donor requirements.
This position also maintains all CO accounting records, regularly reviews account balances in the financial system to ensure that the balances are appropriate and current.
S/he will lead the CO month closure processes and ensure that requested tasks are followed and done based on the agreed time schedule sent to all concerned staff in addition to supporting the Head of Finance with year-end closure processes.
S/he is also responsible for preparing reports for external (ex. Tax) and internal purposes and maintaining all the data in the financial system to ensure accurate reporting. This position will also assist in data collection and preparation of reports for audit purposes and liaising all CO audit visits.
The employee is also required to;
1. Remain aware of and comply with safety and security regulations/procedures and bear responsibility for personal safety and security while under contract.
2. Comply with CARE Policies which includes but not limited to Safeguarding Policy, Code of Conduct and other organizational and HR policies.
3. CARE has a zero-tolerance approach towards sexual harassment, exploitation and abuse, and child abuse towards any person including our staff, representatives, partners, programme participants and members of the community where we work. We expect all staff, partners and related personnel to share this commitment by understanding, abiding by and working within the CARE International Safeguarding Policy and related framework at all times whilst representing CARE.
4. Ensure that all direct team members are aware of their responsibilities with the CI Safeguarding Policy commitments, including signing of the Safeguarding Policy and Code of Conduct, and completing induction and refresher trainings;
5. Depending on specific role and responsibilities, may be requested to comply with the terms of additional policies, guidelines and related regulations, as and when necessary.
Job Responsibilities:
1 - Accounting, record keeping and balance sheet management: 25%
• Reviews CARE Syria transactions booked by all the CO finance team including Request for payments, staff liquidations, partner liquidations, staff and partner advances and work with the appropriate teams to address issues, if any
• Work with the Head of Finance to ensure that accounting entries are correct, and adhering to CARE’s accounting policies, procedures, GAAP, and donor requirements
• Run the pay cycle twice a week and ensure that vendors are paid on time, accounting entries are made timely, and supporting documentations are complete and accurate
• Maintain accounting records for all the CO and ensure accuracy and completeness of these records
2 - Leads the month closure process for the CO: 25%
• Circulates month closure guidelines to all staff at the end of each month and follow-up daily progress
• Tracks time entry preparation for all CO staff and provides instructions to Finance and HR focal points to process needed adjustments to staff time entries
• Prepares an offline analysis for major accounts in the trial balance e.g., Prepayments, accruals, liabilities, provident fund and submits these reports to the Head of Finance for review and discussion and implements actions needed.
• Prepare the health insurance schedule and reconcile the balance with the vendor on quarterly basis
• Supervises the preparation of national leave accrual schedule and All CARE Syria international Leave accrual Schedule and reconcile the Schedules with the balance in the system.
• Instructs the finance team to book adjustments in the financial software based on the review of accounts.
• Prepare cost pool allocation schedules and submit them for review to the Head of Finance
3 - Support in managing Money transfer agent accounts and treasury and cash functions in the CO: 15%
• Acts as the main focal point between the CO and the money transfer agent by receiving instructions from different hubs finance focal points, preparing cash request, approving it from CD, and submitting it to the agent
• Reviews money transfer agent reconciliation prepared by the Senior finance officer and provides support and instructions to clear any reconciling items.
• Coordinate banking operations and maintain liaison with CO bankers as delegated by the Head of Finance
4 - Local statutory compliance, audit support, and internal control:10%
• Updates Head of Finance with any changes to Local tax or regulations that impacts our operation and acts as the focal point in communications with the CO tax advisor
• Ensures that that all local taxes are calculated, paid and reported correctly, and CARE meets ALL local statutory requirements
• Facilitates external and internal audits for the country office (e.g., donor audits, internal audits, financial statement audits …etc.)
• Assists the Head of Finance in the implementation of improvements to finance processes based on audit findings and develop training requirements for CO staff
• Assists the Head of Finance in reviewing Finance processes to identify control weaknesses and update SOPs to ensure such gaps are covered and controls are enforced.
5 - Managing CO workflow and user access: 10%
• Supports the Head of Finance in managing user access to Peoplesoft by regularly activating new staffs’ access and deactivating user access for staff that left.
• Prepare Quarterly CO user verification report and submit it back to the Shared service center
• Assist the Head of Finance in regularly reviewing the CO workflow for different modules and ensure it is updated based on latest budget holders’ changes
• Acts as the focal point to correct or change any issues related to user access of workflow between the CO and the SSC
6 - Other Responsibilities as assigned: 15%
• Provides functional and direct supervision and regularly works on increasing the capacity and skills of the finance team
• Mentor, coach, train, and support all finance staff working in different hubs on accounting functions
• Develops yearly performance plans and objectives for direct reports
• Ensures regular and timely Performance management & Assessment (APAA) is carried out for direct reports
• Facilitating and providing basic training, technical support and guidance to the program staff, particularly budget holders, for skills improvement in the areas of budget approval, reporting, and internal controls
• S/he will be a member of the CO procurement committee
• Assist in activities such as partners’ assessment, financial review, and other financial & management functions related to partners’ capacity building
• Covers gaps in the accounting team and performs other duties if requested
Qualifications and requirement:
• BA degree in accounting or equivalent combination of education and work experience
• An advanced degree in any related area is desired
• At least 6-7 years of previous experience in a similar position
• Excellent communication and presentation skills
• Well organized and ability to act in a professional and ethical manner
• Firm belief in teamwork, gender equality, participatory approach, and sustainable development.
• High level of expertise in using Microsoft Word & Excel
• Excellent communication and writing skills
• Detail oriented
• Multi-tasking
• Ability to work under pressure
• Excellent interpersonal skills, ability to work on one’s own and complete tasks and produce high quality output
• Should be customer focused, communicating with impact, and managing performance effectively
• Proactive in problem solving, initiating actions, and making operational decisions
• Development-oriented NGO experience is desired
• Experience in the use of financial software such as the PeopleSoft System is desired
There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org. Please do not email legal@care.org to apply for this position. Instead, click "apply now" below in order to submit your interest.
CARE is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, disability, marital status, or veteran status, or any other characteristics protected under applicable law.
Starting salaries are based on internal equity, candidate experience, and the cost of labor where the job is based. Salaries listed only apply to jobs based in the US.
