Accounts Payable Clerk

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New York, New York, United States
Apply by 2 September 2018
Entry-level , Full-time staff position
Posted on 4 August 2018

Job Description

Requisition ID: req2499
Job Title: Accounts Payable Clerk
Sector: Finance
Employment Category: Regular
Employment Type: Full-Time
Location: USA-New York, NY - HQ

Job Description

Background:
The IRC Finance department seeks to achieve excellence in financial management by providing accurate and timely financial information to IRC management and programs and by adhering to established financial practices and accounting principles. The HQ Finance Team does this by supporting and training staff, by implementing and monitoring the implementation of IRC and donor policies and procedures, and by gathering the necessary financial information in preparation of the organizations’ financial statements.

Job Overview:
The Accounts Payable Clerk is responsible for providing financial, administrative and clerical services to generate accurate and timely payment of all IRC HQ vendor payments and employee’s reimbursements. The Accounts Payable Clerk reports to the Director, HQ Finance and works closely with internal colleagues at IRC HQ.

Major Responsibilities:
* Setup of vendor details in the accounting system; keeping vendor data current.
* Process data requests in a timely and accurate manner.
* Ensure all the payment requests are in compliance with disbursement policies and procedures. This includes ensuring disbursements are properly authorized, are supported by proper documentation and are mathematically accurate.
* Communicate effectively with vendors and IRC staff on the status of payment inquiries.
* Process credit card liquidations. Follow up on liquidations not submitted by the due date.
* File paid invoices, executed checks and ACH payments on a weekly basis.
* Maintain filing cabinets throughout the year, updating folders as needed on a quarterly basis.
* Update signature authorities for payments on RescueNet after requests are approved.
* Perform ongoing reconciliation of accounts payable outstanding balances in the general ledger.
* Other task assigned by the supervisor.

Job Requirements:

Educational Requirements:
* Associate Degree, Bachelor’s Degree in Accounting or Finance

Work Experience Requirements:
* Experience with bookkeeping, accounting, or administrative tasks
* Demonstrated knowledge and experience with financial related software (word, excel, accounting packages)

Demonstrated Skills and Competencies:
* Excellent communication skills, both written and verbal, including the ability to communicate effectively in a multi-cultural environment and diplomatically manage collegial relationships
* Strong organizational skills, including the ability to work independently and meet deadlines while delivering quality work
* Flexible work attitude, including the ability to meet unexpected demands and work well under pressure in a fast paced team environment
* Proven attitude for numbers and demonstrated ease with processing detail information accurately
* Strong computer skills, facility with MS Word, Excel, various accounting software, and email/internet software

Language Requirements:
* Proficiency in English language (spoken and written) is required

Working Environment:
* The position will work on-site in the New York City Headquarters location
* Standard work office environment

About the Organization

From emergency response through post-conflict development work, in a great variety of roles around the world, the International Rescue Committee’s 8,000-plus staff is a force for humanity and hope. If you’re skilled and passionate, we’d like to add your energy to ours.

Careers at the IRC are as wide-ranging and far-reaching as our work. Encouraging staff development through promotion, transfer and rehire, the IRC nurtures long-term career paths and helps employees grow within the organization.

At any given moment, on any given day, all around the world, IRC staff members are restlessly and effectively working for the sake of the most vulnerable among us—to restore and renew hope, dignity and freedom.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

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