Administration Assistant - (Facilities Maintenance)

Job Description

Dutystation: Nairobi, Kenya

Functional responsibilities

1. Building Maintenance
2. Maintenance of Outdoor Facilities
3. Maintenance of Facilities Equipment
4. ICT Support

• Plan, coordinate and provide a full range of site maintenance and installation works, to ensure preventive maintenance for generators, water heaters, water pumps, etc.is carried out regularly ensuring well-functioning equipment.
• Independent judgment in scheduling, prioritizing urgent tasks, and handling vendor logistics.
• Oversee general landscaping, including mowing, tree care - trimming trees, and planting flowers, Irrigation and digging ditches and drainage.
• Coordinate pottering and cleaning services, to ensure an organized, safe and clean work environment.
• Support deployment of and provide technical supervision to external contractors to facilitate efficient and cost-effective servicing or intervention for any major electrical installations, maintenance or repairs.
• Install, maintain and repair all kinds of electrical equipment and appliances including wiring and distribution systems, to ensure a safe and reliable working environment in compliance with electrical standards.
• Inspecting buildings to confirm safety standards, and identifying, planning, and scheduling major repairs.
• Perform regular and ad hoc preventative maintenance tasks on installations, repairs and maintenance of plumbing systems and components as per the established safety standards

• Compile and provide accurate reports on works undertaken, services provided, materials
• Creating and maintaining digital records to enable efficient planning for future works/services.
• Contribute to evaluation of required installation/repair works, compare prices of materials and contribute to planning of future preventive maintenance works, to support efficient and cost-effective site maintenance services.
• Requirement to improve efficiency in maintenance operations

• Assist in maintaining accurate inventory records through physical check and maintenance of lists/database, and arrange disposal of identified equipment and materials, strictly following UNOPS assets management guidelines.
• Generator Maintenance Documentation. Scheduling Efficiency and fuel management. Ensure accurate tracking, timely documentation, and effective scheduling of generator maintenance to minimize downtime and support operational readiness.

• Support with ICT hardware maintenance and support- Support users with basic technical trouble shooting and maintenance of ICT networking and cables,-Changing hardware electrical components (Network wiring, Power sources) and routine repairs-Changing UPS batteries
• Ability to assist with basic network setups and monitor hardware configurations
• Installing new UPS units and replacing their batteries.
• Troubleshooting LAN cable issues and rectifying problems with network data points.
• Resolving common printer issues like clearing paper jams and replacing toner cartridges.
• Performing preventive maintenance on ICT equipment such as blowing dust to ensure optimal performance and a longer lifespan
• Safely and properly isolating obsolete/faulty ICT equipment for safe disposal and ensuring the secure storage of such equipment.

Education/Experience/Language requirements

• Completion of secondary school is required.
• First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required. Bachelor degree may substitute required years of work experience.
• In the absence of a degree, administrative certification is an asset.

• Four years of progressively responsible and proven effective experience in planning and executing specialized electrical installations, maintenance and repair work is required.
• Experience with UN systems and procedures is an advantage.
• Two (2) years experience in the use of computers and office software packages, preferably Google Workspace, is required.
  Experience in working with web-based management systems will be an added advantage

• Full working knowledge of English is required.
• Knowledge of a second UN or regional working language is an asset.

About the Organization

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.