Administration Associate (Parental Leave Cover)

  • Mid-level, Long-term consulting assignment
  • Posted on 15 July 2025

Job Description

Dutystation: New York , United States of America


Functional responsibilities


* While this position is advertised as ongoing, the current contract is limited to 9 months to provide for parental leave cover.

Under the supervision of the Chief of Staff, the Administration Associate will be responsible for the following duties:

  • Assists in the overall administration in the project, i.e. provides substantive and administrative support in managing priorities and work flow of the Director of the Climate Action Team and the work unit; coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.

  • Compiles and analyzes basic data from a variety of sources (including IMIS), summarizing and presenting conclusions for review by manager.

  • Serves as a communications link between the Director and senior staff; on behalf of the Director, keeps others informed by conveying directives, reports, status updates and other relevant information; brings sensitive and urgent matters to the attention of the manager.

  • Takes full responsibility for time management and scheduling on behalf of manager with appropriate consultation as required; effectively prioritizes and resolves related conflicts and competing demands.

  • Undertakes representational duties on behalf of the Director, including serving as first point of contact and liaison with senior officials internally and externally.

  • Screens and prioritizes all incoming correspondence; compiles relevant background documents and references; identifies issues requiring the manager’s attention and refers others to relevant officer for appropriate disposition; monitors and follows-up on actions to be taken.

  • Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc; scan reports from specialized agencies, as well as newspapers, magazine, periodicals and other information sources to identify articles of interest to the Director.

  • Independently handles a wide range of complex information requests and inquiries (e.g. answer requests requiring file or other research); responds, or drafts responses, to a diverse range of correspondence and other communications.

  • Supports the Director in presentations to intergovernmental bodies and other meetings, researching issues, preparing briefing notes, slides and subject files, gathering relevant documentation, etc.



Impact of Results

The effective and successful achievement of results by the Administration Associatedirectly impacts on the development and performance of the Climate Action Team, visibility and image of CAT, ensuring that the project is aligned with the overall priorities on the UN agenda


Education/Experience/Language requirements


*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

*CANDIDATES WITH NO UNITED NATIONS OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY

Education:
  • Secondary school diploma (or high school equivalent) and six (6) years of relevant experience are required OR;
  • First-level university degree (undergraduate, bachelor, or equivalent) with two (2) years of relevant experience OR;
  • Advanced university degree (master’s or equivalent), with no relevant experience.
Experience:
  • Relevant experience is defined as experience in programme or project administration, technical cooperation or related area.
Language:
  • Fluency in English (read, write, speak) is required.

About the Organization

TOGETHER, WE BUILD THE FUTURE


UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.


Our mission is to help people build better lives and countries achieve peace and sustainable development.


We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.


We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.


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