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Job Description
The International Centre for Migration Policy Development (ICMPD), in consortium with the European Centre for Development Policy Management (ECDPM), the European Consultants Organisation (ECO), France Coopération Internationale (FCI) and the Fundación International y para Iberoámerica de Administración y Políticas Públicas (FIIAPP), is bidding for the European Development Fund (EDF) financed technical assistance project ”Intra-ACP Migration Facility” (African, Caribbean and Pacific Group of States).
This project will aim to build the capacities of:
•Regional and national institutions in order to incorporate the migration and development element into development policies,
•The civil society so that it can participate in institutional political dialogue on migratory issues.
Another objective of the project will be to ensure coherence with the planned creation of an ACP observatory on migration.
For further project details please refer to the full Terms of Reference which are available for download at
The project will be implemented by a Brussels based Project Management Unit (PMU) consisting of 4 experts that will monitor and coordinate a team of 12 Technical Assistants based in the 6 ACP regions as well as a pool of short-term experts.
The consortium is looking for an experienced Administrative Assistant to support the PMU in Brussels.
Main Tasks and Responsibilities:
The Administrative Assistant performs the following specific tasks:
•Perform routine clerical tasks, including monitoring of the overall programme procedures (tender invitations, Steering Committee, meetings, filing and archive, updating of directories and databases);
•Participate in and support the Head of PMU in monitoring the project accounting and project management;
•Maintain daily coordination with the PMU’s key contact persons.
Qualification and Experience
•(Executive) secretary diploma or an equivalent experience;
•Excellent oral and written English and French communication skills;
•Excellent computer skills;
•At least 5 years of working experience, preferably in the field of development cooperation;
•Capacity to work with and provide support to a multidisciplinary and decentralised expert team;
•Working experience in an international organisation is an asset.
•Knowledge of ACP countries is an asset ;
•Proven experience in providing administrative support to the management of one or several projects;
•Knowledge of EDF procedures is an asset.
Please address all your enquiries to , indicating vacancy number and title of post in the subject line.
Interested candidates are requested to submit their application through the ICMPD online recruitment system at by midnight (Vienna time) of the closing date specified above. For this purpose, you will first need to register with the ICMPD website. Once you have entered your data you will be able to quickly apply for further vacancies, and ICMPD can contact you if opportunities matching your profile arise in the future.
Please note that in the course of the online application you are requested to upload your CV in the EuropeAid format. The template is available for download at
Should you experience technical difficulties with the online application system please send your application per e-mail to , specifying the type of difficulties you encountered.
Recruitment starts immediately upon publication of this vacancy announcement, posts may be filled already before the indicated application deadline. We thus encourage you to submit your application early. Only short-listed applicants will be contacted. Applicants are expected to be available for a personal/telephone interview.
Selected candidates will have to provide a signed statement of exclusivity and availability as well as evidence supporting the educational and professional experience record as per CV. This is a mandatory requirement for EuropeAid tenders.
