CDM Smith is currently accepting applicants for our Administrative Manager and Human Resources Partner to join our operations in Jordan.
Administrative Manager duties:
• Supervise the administrative, office and logistics support staff within the Jordan office.
• Responsible for ensuring all administrative tasks and general office management for Jordan operations.
• Support welcoming office environment that reflects our rich history and celebrates our deep culture focused on international development in Jordan.
• Manage logistics and other arrangements for stakeholder, client and project events such as: business meetings, workshops, etc.
• Responsible for all business travel arrangements including hotel reservations and airport transport for international guests coming to Jordan and Jordanian staff traveling outside of the country for business.
• Manage the resident and work permits needs of business visitors and expatriate assignees in Jordan.
• Coordinate with shipping and clearance agency for shipping expatriates’ household furniture to/from Jordan.
• Prepare/Support Lease Agreements for expatiates apartments and follow up on renewals.
• Direct Administration Assistants on the filing log for the project correspondence as required.
• Support renewal of project vehicles licensing and insurance. Ensure all are in compliance with contract and local regulations.
• Oversee vehicle logistics including safety, security, documentation with use of the vehicle fleet.
• Support Country Manager in ensuring productive office environment and as needed support physical assets inventory, office moves and new office furniture or supplies as required.
• Ensure procurement procedure are followed for purchase orders, requisition requests, advance travel allocations, and other project logistical functions.
HR Partner Responsibilities:
• Support overall human resource activities within Jordan under the direction of the unit Senior HR Manager.
• Provides counsel to management on issues involving staff, communications, etc
• Collaborate with corporate colleagues to develop, improve and administer human resource policies, procedures and programs.
• Act as the local Human Resources (HR) liaison to ensure Jordan operations adhere to local law.
• Support local hiring by working with hiring managers to develop job description, set the selection criteria, screen initial applicants to provide feedback to recruiting team, and schedule/interview prospective candidates in conjunction with Talent Acquisition.
• Prepare employees contracts for offer, extension/renewals contracts and manage personnel files to ensure all information is included and adheres to local law requirements.
• Support new hire document submittal to enable hire and onboarding to the firm.
• Support the creation and annual review of an Jordan Employee Handbook and ensure communication and distribution to employees.
• Responsible for health insurance enrollment, renewals and any issues for staff including issuing required letters.
• Under guidance of the Sr. HR Business Partner or internal legal counsel, investigate and address disputes, conflicts and grievances in accordance with CDM Smith policies and best practices.
• Support firm-wide employee development, training and performance management programs, advocating for completion of specific trainings as needed.
Requirements:
• Bachelor’s Degree in Business Administration, Human Resources, or other related field from an accredited university.
• At least ten (10) years of professional experience supporting administration and human resources in Jordan.
Excellent written and oral communication skills in English and Arabic
Prior experience working at a multinational firm or with an engineering or consulting firm advantageous.
CDM Smith provides lasting and integrated solutions in water, environment, transportation, energy and facilities to public and private clients worldwide. As a full-service consulting, engineering, construction, and operations firm, we deliver exceptional client service, quality results and enduring value across the entire project life cycle.
