Job Description
Project Description:
Reporting to the Finance Manager, Treasury and Planning, s/he will be in charge of performing administrative tasks related to budgeting, planning, financial analysis and treasury functions. The Administrator for Treasury and Planning will have a key role in ensuring that IFES manages the funding it receives from donors in a sound fashion, and that the organization has adequate financial resources to cover its obligations. In addition, the Administrator will support and guide program and support teams with budgeting issues and reporting needs.
Job Responsibilities:
Budget and Planning:
- Supports IFES annual budget and quarterly recast exercises, ensuring the information provided by projects and support departments is timely and reasonable.
- Under guidance of his/her supervisor, prepares periodic financial reports and analysis for programs and management across the organization.
- Assists in the development of guidance materials and training for employees across the organization on budgeting and planning related issues.
- Assists with the yearly NICRA submission.
Budget and Planning:
- Working closely with other teams in the organization, prepares daily cash status report and cash forecasts.
- Monitors status of all bank accounts and deferred revenue balances.
- Completes monthly bank reconciliations for IFES corporate bank accounts in a timely and accurate manner.
- Reviews accounts receivables and takes action to ensure collection is made on a timely basis.
- Reviews tracking of contributions received by IFES.
- Performs additional duties as requested.
POSITION SCOPE: Responsible for planning and treasury tasks, requiring the performance of moderately complex job duties requiring familiarity with budgeting, financial analysis, and treasury management. Contributes to the development of work plans that ensure contractual compliance and successful delivery of project outcomes. Coordinates work activities with internal and external partners.
DECISION MAKING/PROBLEM SOLVING: Identifies multi-faceted problems affecting achievement of goals, requiring research into internal and external factors. Analyzes and interprets issues and proposes alternative solutions relying on knowledge of professional standards and principles. Consults with necessary stakeholders to develop or introduce new and improved methods or procedures.
FISCAL RESPONSIBILITY: Supports preparation of budgets, pro-forma financial statements, cash status and forecasts, reconciles bank accounts, accounts receivable balances and cash receipts.
RELATIONSHIPS: Maintains collaborative working relationship with team members and other staff, both within the headquarters and field offices. Builds and maintains relationships with internal and external partners, auditors, etc. These require highly-developed interpersonal skills, active listening, creativity, and problem solving to assure desired outcomes.
SUPERVISION EXERCISED: Supervise entry and professional level Finance team members. Establish work objectives and standards in support of goals.
Qualifications:
Education: Bachelor’s degree required in business, finance, or accounting.
Experience: Minimum of 4 years of relevant experience in budgeting, financial analysis and treasury management. Experience with CAS/GAAP and USAID funding rules and regulations is a plus. Experience with preparing financial and management reports and working with automated business & financial systems, spreadsheets, word processing, and database software.
Related Skills or Knowledge: Proficiency with Microsoft Office and Excel required. Experience with CostPoint and/or Deltek GCS Premiere and QuickBooks preferred. Experience with IBM TM1 or similar budgeting and reporting systems is highly desirable. Good written and verbal communication skills are required. Supervisory experience a plus.
LANGUAGE SKILLS: English required. Proficiency in Arabic, French, and/or Spanish language is a plus.
