AMU Unit Manager

Job Description

Background

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC’s mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief and rebuilding lives in the wake of disaster. Through 28 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC Summary

IRC’s Global Partnerships and Philanthropy (GPP) department is responsible for the global delivery of the International Rescue Committee’s financial resources, and plays an important strategic role in the creation of its brand, awareness and support for its advocacy goals. The IRC’s 2020 Strategy centers on its ambition to continue to improve the scale and effectiveness of IRC programs worldwide with evidence of what works best to impact people’s lives in conflict and fragile settings. GPP comprises colleagues and teams delivering government funding, brand, marketing, account management, leadership gifts, board liaison, corporate partnerships and communications to support this work.

The Global Awards Management Unit (AMU)

Established in January 2016, the Global Awards Management Unit (AMU) is a global unit spanning New York, Washington DC, London, Nairobi and Amman. It has responsibility for identifying, securing and managing all funding from statutory donors. The Unit is organized into five directorates: Donor Relations & Analytics; Grants Management & Frameworks; Compliance and Policy; Business Development; and Training.

The Global AMU is a bridge between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the grants management cycle for all restricted funding from global government sources. The unit operates within a matrix management system across the teams in the US and the UK, driving functional integration between all relevant units and staff, in collaboration with the Vice President of the Global AMU and the Senior Vice President for Europe in relation to overarching issues with European donors. The matrix management structure ensures that AMU staff support the Europe strategy and work towards the pursuit of new opportunities, while IRC UK maintains accountability for European funding.

The Global AMU reports into the GPP Department and contributes to the mission of the IRC by ensuring the growth and sustainability of public funding.

The Purpose of the Role

The AMU Unit Manager is responsible for a large range of administrative functions to ensure all AMU activities move forward as effectively and efficiently as possible. This position reports to the Vice President of AMU.

KEY ACCOUNTABLITIES AND MAJOR RESPONSIBILITIES

Administrative support

• Provide or oversee administrative and logistical assistance to the unit
• Provide support to various AMU teams as needed
• Procure office supplies, equipment, and materials
• Keep track of administrative expenses and fill out appropriate vouchers with the exact coding
• Provide travel, administrative, and meeting support to the Vice President

Communication

• Respond to day-to-day communications on general AMU issues in a timely manner
• Maintain the RescueNet site
• Develop and maintain a resource library and provide updated information to staff
• Work with AMU staff to ensure that distribution and address lists are kept up-to-date
• Liaise with GPP colleagues and HQ departments as needed on issues related to IT, office services, global supply chain, HR, etc

Meeting and conference management

• Organize AMU meetings in NY or elsewhere as requested
• Prepare and manage budgets for trainings and conferences; participate in planning committees and organize logistics for training and conferences
• Organize conference calls as needed
• Plan, schedule and facilitate weekly and monthly department meetings, and take notes as needed

Grants management

• Coordinate with the Business Development pillar to provide support in proposal preparation and tracking of solicitations
• Support Donor Relations pillar with OTIS-related issues

Human resource management

• Maintain department vacation schedule and tracking lists
• Ensure all HR paperwork is properly completed for new and departing staff
• Ensure all new AMU staff receive relevant onboarding documentation
• Support staff in engaging consultants, ensuring relevant paperwork is completed, and processing invoices

Other

• Assist in roll-out of AMU-wide initiatives, as requested
• Assist with tracking of budget expenses, budget reforecasts, and additional finance activities as requested
• Other duties as assigned by supervisor

REQUIREMENTS

Essential

• Bachelor’s degree required
• Administrative experience required
• Solid organizational skills; detail-oriented; ability to multi-task and prioritize tasks, and to learn quickly
• Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with people within and across departments in a multi-cultural environment
• A team player and an independent performer in a very fast-paced environment
• A flexible work attitude and a calm manner
• Experience tracking budget expenses
• Proven writing and editing skills: a quick and accurate reviewer and editor
• Excellent computer skills: Microsoft Word, Excel, and PowerPoint
• Experience in non-profit work an advantage

​Location is flexible for U.S. or UK

About the Organization

From emergency response through post-conflict development work, in a great variety of roles around the world, the International Rescue Committee’s 8,000-plus staff is a force for humanity and hope. If you’re skilled and passionate, we’d like to add your energy to ours.

Careers at the IRC are as wide-ranging and far-reaching as our work. Encouraging staff development through promotion, transfer and rehire, the IRC nurtures long-term career paths and helps employees grow within the organization.

At any given moment, on any given day, all around the world, IRC staff members are restlessly and effectively working for the sake of the most vulnerable among us—to restore and renew hope, dignity and freedom.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.