To support in design and managing accounting systems of the World Relief South Sudan Program by ensuring that financial transactions are fully accounted for. The Assistant Finance Manager will carry out his/her responsibilities as part of a multi-sectoral team. This position requires a highly organized professional who possesses knowledge of administration, accounting, procurement, human resources, finance functions and various other responsibilities as they specifically relate to the operation of relief and development programming. The Assistant Finance Manager will report to the Director of Finance and Administration, support him/her on all office functions, and work closely with the Home Office Finance team on a regular basis.
- Provide technical supervision, oversight and training to particular finance staff at the Juba and field offices including consolidating monthly cash needs from budget holders and compile monthly Country cash forecasts and ensure timely submission of information to the Director of Finance and Administration. Ensure in country cash flow is smooth covering all activities and in the sub offices.
- Oversee the protection of WR’s country assets through the enforcement of internal control policies and procedures.
- Assist in the development of grant budgets and proposals ensuring that internal cost allocation and other relevant policies are met with each submission.
- Review and maintain grant documentation and reporting both locally and in the World Relief ERP system and ensure schedule for Donor reporting is respected and all reports are compiled in an accurate and timely manner and submitted to the Director of Finance and Administration for verification and approval. In terms of internal reporting, Assistant Finance Manager will lead and coordinate regular monthly BvA (budget vs Actual) reports and follow up meetings
- Maintain current knowledge of local government requirements related to financial matters ensuring compliance with tax regulations and other legal requirements.
- Prepare donor financial reports in respect to accounting, legal and contractual requirements and ensure the review of such reports by the Field and Program Directors prior to submission.
- Work closely with Finance and Grants Department, ensuring that donor finance guidelines, formats and processes are understood by all colleagues at the start of each project and being adhered to throughout the project.
- Stay abreast of various grant regulations and requirements, tracking and monitoring changes and interpretations of US Federal, UN, and national grant regulations.
- Support the Director of Finance and Administration on the completion of internal control audits and initiate necessary actions to correct control weaknesses.
- Support on bank relations and bank account activities.
- Oversee the timely preparation review and approval of all monthly bank account and cash reconciliations.
- Perform payroll functions for all local staff employees.
- Contribute to capacity building and sharing of knowledge within finance department. Also maintain responsibility for transparency and accountability and implementation of policies and guidelines including donors.
- Provide constructive suggestions relative to enhancing current procedures on the existing World Relief policies and procedures
- Support existing team and the Director of Finance and Administration in day to day finance operations and accounting and reporting matters
- Ensure collaboration and cooperation with Program and Logistic Department on cross cutting issues
- Possible field visits to the projects in South Sudan to follow-up financial procedures in the project areas and build capacity of the staff.
- In periods that the Director of Finance and Administration is absent, act as senior finance focal point for the World Relief South Sudan program
- Perform other duties and tasks as assigned by the Director of Finance and Administration.
Knowledge, Skills, Abilities:
Bachelor’s degree in Finance, Accounting, Business Administration or a suitable field, Master’s degree or recognized professional certification such as CPA, preferred.
- Mature Christian with commitment to leading a life in Christ.
- Computer literate, with experience in MS Office package and other financial packages.
- Excellent Excel skills required
- Ability to manage budgets, financial accountability procedures, logistics, and commodity tracking.
- Prior multi-cultural team leadership experience, independent thinker and self-starter.
- Analytical and organized with excellent time management skills
- Strong mentoring and capacity building skills of staff
- Excellent written and verbal English communication skills.
- Previous employment with a not for profit organization that receives funding from multiple sources, preferably in an international context.
- **This is an unaccompanied hardship post located in Juba, South Sudan, with expected travel to field locations which experience violent conflict.
- Great lengths of time working on computer, reading from computer screen, entering information, standing at copier or fax machine, and some time on the phone or in skype meetings may be required.
- Year-end archiving activities involve repeated lifting and bending.
- Physical, emotional and intellectual demands
- Equipment used: Employee computer (desktop or laptop), printer, and copier.
- All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and is always under review.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.
Legal Background in the United States
World Relief is both an equal opportunity employer and a faith-based religious organization. This means that we conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of World Relief as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs, so that all staff share the same religious commitment. Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a) World Relief has the right to, and does, hire only candidates who agree with World Relief’s Statement of Faith.
About the Organization
World Relief is a faith-based, global humanitarian relief and development organization that stands with the vulnerable and partners with local churches to end the cycle of suffering, transform lives and build sustainable communities. With over 70 years of experience, World Relief works in 20 countries worldwide through disaster response, health and child development, economic development and peacebuilding and has offices in the United States that specialize in refugee and immigration services. In 2016, World Relief served over 6.6 million people across the globe.