Job Posting End Date: January 24, 2024
Standard Job Description
Assistant Human Resources Officer
Organizational Setting and Work Relationships
Assistant Human Resources Officer will function under the direct supervision of the (Senior) Administrative or Human Resources Officer. The incumbent will handle HR-related activities within the country/operation and may directly supervise, coach, and guide locally recruited staff responsible for personnel administration and other HR-related matters. He/she will assist the (Senior) Officer responsible for Administration/Human Resources in the process of staffing and budget reviews, recruitment and appointment of staff, and in the performance management and staff welfare issues. The incumbent will have a close working relationship with the staff-related services in UNHCR, such as the Personnel Administration Section (PAS), Affiliate Partnerships and Recruitment Section (APRS), Assignments Management Section (AMS), Talent Development and Performance Section (TDPS), Staff Health & Wellbeing Service (SHWS), and Global Learning and Development Centre (GLDC).
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, following the regulatory framework of UNHCR, which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions, as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional, and managerial competencies and UNHCR’s core values of professionalism, integrity, and respect for diversity.
Duties
Provide input in the preparation of the annual operations program review submissions and in the review of the training needs of the staff, making appropriate proposals to meet identified needs.
Advise and counsel staff members on their rights, obligations, benefits, and entitlements in line with UN/UNHCR staff rules and regulations.
Assist in timely advertising and filling of General Service and National Officer vacancies. Prepare submissions for the review by the local Assignments Committee (AC). Process recruitment, assignment, and reassignment of local staff for the country operation, following UN/UNHCR rules and procedures.
Conduct regular audits and verification of personnel records in the office, including audits of MSRP entries into HR module, as well as of attendance, overtime, and leave records. Monitor the maintenance of the daily tracking system to ensure accurate information is provided on staff and families in case of emergency. Provide support, guidance, and training to all staff performing personnel administration and other HR-related functions.
Brief newly-arrived international staff on related administrative formalities; process and follow up on their accreditations and other related documents, and arrange for their onward travel to the field office if applicable.
Supervise the administration of UNHCR medical insurance plan for locally recruited staff. Assist staff and dependents in case of medical evacuation.
Assist in HR-related activities of the security evacuation plan, ensuring relocations/evacuations are managed and administered in line with the provisions of the UN Security Management System Policy.
Maintain liaison with the support sections and divisions at headquarters, specifically with DHRM, on matters related to the recruitment and personnel administration support, medical, and other issues of staff welfare and safety.
Enforce local compliance with the UN/UNHCR staff rules and regulations, as well as with the performance management system.
Clear issuance and extension of contracts for locally recruited staff.
Clear payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, and shipment costs.
Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision-making in risk-based in the functional area of work. Raise risks, issues, and concerns to a supervisor or to relevant functional colleague(s).
Minimum Qualifications
Education & Professional Work Experience
Field(s) of Education
Certificates and/or Licenses
Relevant Job Experience
Functional Skills
Language Requirements
All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes demonstrating no tolerance for sexual exploitation and abuse, harassment, including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters, and speak up and seek guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting, and selection of candidates.
Desired Candidate Profile
The incumbent should have extensive human resources experience preferably with UN/UNHCR with demonstrated understanding of the fundamentals of human resources management. She/he is expected to be highly flexible and able to cope with multiple requests. He/she should have the ability to work under pressure and to produce quality output within strict deadlines. The position requires the incumbent to facilitate processes and the ability to multi-task is required/necessary, while ensuring careful attention to detail, with a high degree of patience; flexibility; tact and diplomacy; work under minimum supervision meaning he/she should be good at organizational skills, have initiative and anticipate HR actions required in advance without prompting. He/she may be required to supervise some HR colleagues and act as a back-up for the Assc. HR Officer in their absence.
Due to the nature of work, s/he must have proven cultural flexibility, professionalism, integrity, confidentiality, and respect for diversity. S/he must have analytical thinking, excellent planning and organizational skills, excellent communication skills both written and verbal, interpersonal skills, provide high-quality work within deadlines as well as excellent drafting skills.
