Associate Director - Humanitarian Program Portfolio

  • Posted on 14 June 2019

Job Description


The Associate Director will oversee the strategic and proactive engagement of Save the Children US (SCUS) for a portfolio of humanitarian prioritized responses and/or high risk awards and manage a team to oversee humanitarian programs. The Associate Director will oversee their team’s caseload of awards to ensure it is aligned with the business team’s strategic initiatives. In coordination with the Director of Humanitarian Program Portfolio and the Senior Director, Strategy & Innovation, the Associate Director will lead on internal and external representation for responses within their geographic portfolio. This includes representing SCUS at internal and external meetings, providing strategic and operational inputs and analysis to SC priority responses, and leading initiatives for internal and external information sharing and discussions around response related initiatives, challenges and support.

The Associate Director leads and supervises a team of specialists, and supports them with their work and portfolios. The Associate Director serves as deputy for the Director as needed, supporting them with the management of the unit’s portfolio.

What You’ll Be Doing (Essential Duties)

Leadership on Set of Prioritized Responses and Key Institutional Account (30%)

  • Serve as SCUS lead on select prioritized responses, participating in response calls, and acting as point person on the response, working closely with the Director, Humanitarian Programs and the Senior Director, Humanitarian Strategy; responsibilities on prioritized responses include:
    • Represent SCUS on member calls; Review response strategy and provide feedback aligned to SCUS priorities; Ensure proper coordination on flexible funding resources and appeal allocations.
  • Serve as the operational focal point person for one of DHR’s key institutional donors; responsibilities as the focal point include:
    • Develop tools and systems for training Country Offices on institutional donor priorities, compliance and engagement in coordination with other units in the Department; Support the Director, Humanitarian Partnerships in developing donor strategies; Identify trends, best practices and challenges with this donor; Propose solutions and ways forward to advance engagement with this donor on the operational and strategic levels.
  • Leads the development of certain DHR portfolio review tools, e.g. portfolio analysis, level of effort (LoE) analysis, and recommends improved processes for monitoring the portfolio.
  • Play a key role in continuous improvement efforts including Response Award Management project solutions, taking the lead on specific improvements.

Management Support (30%)

  • Lead, supervise and develop a team of program staff. For direct reports, oversee orientation, development of individual and unit work plans, performance evaluations, objectives, professional development opportunities, timesheet management/approval, and provide training and supervision of day-to-day tasks as appropriate.
  • Serve as backstop and support for team members in the implementation of their awards. Provide input to the strategic and operational plans for these awards. Identifies problems and develops plans to address these issues. Monitor risks, work with CO leadership to agree on risk mitigation strategies; escalating issues as appropriate.
  • Support the Director of Humanitarian Program Portfolio with implementing human resource management strategies (recruitment, orientation, retention, leadership development, succession planning) to support achievement of strategic/operational goals.
  • Serve as the Deputy for the Program Portfolio unit, supporting the Director to ensure that there are clear systems and tools for managing the full team.
  • Engage on DHR management initiatives, as needed.
  • Provide management support when the Director is deployed, on leave, or traveling.

Strategic Engagement (25%)

  • Working closely with DHR’s Senior Director, Humanitarian Strategy, the Director, Humanitarian Program Portfolio and the Director, Humanitarian Partnerships, support COs in their strategic thinking around humanitarian programming.
  • Play a key role in rolling out continuous improvement initiatives, taking the lead on specific issues.

Business Development (15%)

  • Together with DHR Directors and Senior Director, identify and develop strategies for new business development within the DHR portfolio; lead activities to develop and roll out up to date donor training materials to support CO pursuit of donor funding, and identify and develop additional proposal development support documents for COs.
  • Lead prepositioning and planning with COs proactively engaging them to reach out to in-country donors and identify opportunities. Lead the go-no-go process from the SCUS side. Secure all needed approvals prior to submission.
  • Manage the process of developing and submitting high quality and compliant concept notes and proposals that are aligned with SC’s response strategy and donor priorities. Provide feedback as needed. Support country-specific proposal development as needed.
  • Work closely with country office, the DHR Finance and Compliance unit and technical teams to coordinate proposal timelines and roles and responsibilities.
  • Support the department to maintain knowledge management systems around resource development (ensuring documents are posted on AMS as applicable, maintaining proposal libraries, documenting lessons learned, etc.)

Travel Related to Essential Duties:

  • International and/or Domestic Travel: Up to 20%
  • Travel to Save the Children country offices to conduct award reviews, provide operations support and build CO capacity on donor requirements.
  • Deploy as possible in relevant capacity to Save the Children humanitarian responses

Required Qualifications

  • Minimum 5-7 years of relevant experience including significant field-level experience in chronic or acute humanitarian crises.
  • Bachelor’s degree or equivalent relevant experience required.
  • Demonstrated knowledge of and experience working with USG and UN agencies as donors and partners. Experience working with and raising funds from OFDA, BPRM, WFP and UNHCR strongly preferred.
  • Ability to manage a team of staff, with interest and ability to recruit, support, retain and develop staff.
  • Ability to think and act strategically including the ability to communicate effectively verbally and in writing
  • Ability to manage by influence internally and to work in a federated structure. Experience with Save the Children preferred.
  • Demonstrated ability to effectively collaborate across teams to deliver results
  • Excellent analytical, organization, communication and management skills. Must have attention to detail, ability to multi-task and able to make independent decisions.
  • Demonstrated success working across the full cycle of project/award management and implementation; experience implementing high value, high risk USG and UN projects strongly preferred.
  • Excellent written English and computer skills, advanced proficiency in Word, Excel, PowerPoint and ability to master SC systems
  • Ability to lead portfolio review and analysis processes to ensure oversight and management of risk for awards in portfolio
  • Ability to travel 20% of time, primarily internationally, occasionally on short notice (72 hours), typically for periods of 1-4 weeks, as required to support high priority humanitarian responses, strategic initiatives and project implementation.

Preferred Qualifications

  • Ability to speak a second, relevant language (French, Spanish).

What’s In It for You

  • Aetna Medical and Dental insurance with a concierge service
  • Health Care and Dependent Care Flexible Spending Account
  • Vision Insurance
  • Life insurance
  • Employee Assistance Program
  • Commuter Benefit Program
  • Vacation and Sick leave
  • Paid holidays

What makes us special!

  • Generous Retirement Savings with matching company contributions of up to 8%
  • Family Leave – 10 additional days of paid time off for you to use to care for your family members
  • Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
  • Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
  • Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
  • Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
  • Volunteer Day – One paid day a year to support the causes that matter to you!
  • Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
  • Leadership and Employee Development Training, including:
    • Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
    • Language learning opportunities
    • Continuous Improvement skill development programs
    • Brown Bag information sharing sessions
  • Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service

About the Organization

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

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