Business Support Manager (Fixed-Term)

Job Description

Responsibilities:

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

• To proactively address the interface between Finance, Logistics, HR, Admin & IT teams to ensure the programme is cost effective, efficient and complies with organisational standards of management and accountability
• Manage all aspects of finance, and administration procedures in line with corporate and regional standards, ensuring required financial reports are provided as required
• Ensure compliance with local legal and statutory financial reporting requirements
• Implementation of External & Internal Audit recommendations and provision of progress reports
• Ensure that the supply of goods and services to programmes is carried out speedily and efficiently in a transparent manner, following donors’ requirement
• Make sure that a delivery of efficient day to day administration and general support, including reception, travel, office environment and staff safety issues are made
• Be actively involved in and aware of all organisational issues, so as to proactively identify potential problems and concerns and deliver quick, practical, business focussed solutions
• Advise managers on the interpretation and implementation of the full range of Oxfam’s business policies and procedures, ensuring consistency and fairness in application, in accordance with Oxfam policy and local legislative requirements
• Ensure compliance with legal obligations of the program in the areas of finance, IT, logistics and administration. Provide advice and guidance to the Country Director, and the CMT on risk management plans relating to programme services functions
• Responsible for overall management and of provision of an advisory role on all aspects of business services. This includes managing and coordinating the work of the administration, finance, IT and logistics teams
• Ensure that our practices is aligned with Oxfam’s values and policies, especially around financial management, staff management and procurement, both internally within Oxfam and externally within partners and suppliers organizations
• Manage the Business Services Team to ensure they have the necessary skills and abilities to effectively deliver operational support and services to the organisation and to support other Oxfam staff in their capacity building work and to deliver relevant training and support to partner organisations as required
• Develop and implement a detailed plan for building the business services capacity of partner organisations, especially in finance, and logistics. This will include needs assessment, capacity building approach and delivery plan including tools and methodologies, performance standards, and evaluation approach
• To be familiar with, ensure compliance and abide by the NGO/Red Cross Code of conduct, the People in Aid Code, Oxfam International procedures and other regulatory codes (e.g. Interaction Field Co-operation Protocol).
• Etc

Ce que nous recherchons:

ESSENTIAL:

• Master’s degree in accounting, finance or related discipline or a Master’s in Business Administration MBA
• 5 to 10 years previous work experience in program support functions and management of it (finance, capital assets, information management and logistics) in emergency and development context essential
• Capacity to analyse, develop solutions and communicate to a wide audience, diverse and complex problems, usually within organisational policy
• Experience of managing wide diverse technical teams to deliver on tight deadlines
• Excellent leadership and people management abilities, with motivational, talent development and change management skills. Able to manage and develop other people’s professional standards and potential
• Analytical and strategic planning skills and the ability to handle multiple priorities
• Leadership qualities and people management expertise to provide direction and effective support to a multi-disciplinary team. Ability to build and performance manage high functioning team

About the Organization