PROPOSAL MANAGER

Job Description

Proposal Manager

Arizona State University

Research Operations

Campus: Tempe

Requisition Id# 30694BR

Salary Range:

$55,250 - $75,000 per year; DOE

Close Date:

14-April-2017

Job Description:

The Office of Knowledge Enterprise Development (KED) is seeking a proposal manager who has extensive experience in working with U.S. Agency for International Development, the Inter-American Development Bank, or similar international development agencies. On occasion, this person will manage proposals intended for national federal agencies and philanthropic organizations, such as the National Science Foundation. The successful candidate will report to the Director of KED Research Development, but their primary work will be with KED’s International Development (ID) office. They will be responsible for supporting ID by reading, analyzing, and parsing (e.g., compliance matrix) requests for proposals (RFP), requests for information (RFI), broad agency announcements (BAA), funding opportunity announcements (FOA) or similar documents; setting and articulating clear expectations of proposal objectives; defining and assigning team member responsibilities; facilitating all proposal team communications; and ensuring all deadlines, compliance requirements and quality control are met. The successful candidate will demonstrate exceptional writing and editing expertise for proposals and supporting documents, concept notes, procedure documentation and progress reports.

Essential Duties:

• Participates in regular internal and external business development meetings in order to create and adhere to a central proposal calendar, with an associated proposal production system.
• Works closely with faculty and staff to understand USAID’s (and other agencies’) funding priorities and ASU’s assets to develop strategic messaging and consistent technical and budgetary documents for submission to sponsor.
• Works within a university-wide network of faculty, proposal managers, and research administrators to extract requirements for the submission into a checklist (e.g., compliance matrix) using sponsor guidelines (i.e., solicitation and/or proposal guides); assign roles and responsibilities to team members; coordinate due dates using a team calendar; and prioritize documents using knowledge of the sponsor agencies’ implicit and explicit requirements.
• Responsible for all team management within the proposal development period from initial kick off to final submission, including determining the appropriate proposal milestones and associated due dates to achieve all internal and external requirements; attaching tasks to each milestone and assigning an owner; inclusion of go/no-go, external and internal reviews, and quality control; establishing production process and version controls; coordination and prioritization of inputs, reviewing comments, and developing strategy into comprehensive text revisions; and querying subject matter experts for content.
• Identifies, secures, and gains proficiency in programs and platforms that facilitate proposal production (e.g., Adobe Creative Cloud (includes InDesign, Acrobat DC (formerly called Pro), Illustrator, Photoshop, Light Room); Microsoft Office Suite, particularly, Word, Excel, and PowerPoint; Endnote, Zotero; Vidyo, Adobe Connect, Zoom, Skype; and email tools within Outlook).
• Provides competent and thorough writing and editing services for proposals, concept notes, procedure documentation and progress reports to ensure accuracy and quality of products (e.g., edits contents of entire technical proposal, writes executive summaries, past performance and corporate capability documents, and other documents as needed).
• Works within Research Development to adhere and promote best practices for proposal management, including developing templates, boilerplate, and libraries to support submissions.

Minimum Qualifications:

Bachelor’s degree in a science-related field, business or related field and 5 years experience in research, information analysis or program evaluation 2 of which is in proposal production; OR any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications:

• Evidence of a master’s degree in international development, a related field, or a communications discipline
• Experience in successful contributions to USAID proposal teams and other large, collaborative proposals
• Demonstrated knowledge of the federal procurement process, policies, and procedures; and standards for business development
• Evidence of effective verbal and written communication skills
• Experience in designing resource tools, materials and presentations (e.g., graphic presentation of data)
• Experience in working within and leading a team
• Experience in problem solving and conflict resolution
• Experience in managing multiple, diverse projects
• Experience in establishing and maintaining effective working relationships
• Evidence of an Association of Proposal Management accreditation

Working Environment:

• Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting, standing, walking.
• Use office equipment including a desktop computer.
• Lift up to 20 pounds.
• Communicate to perform essential duties.

Department Statement:

The Office of Knowledge Enterprise Development is committed to Advancing Research, Innovation, Entrepreneurship and Economic Development. We seek research funding, support faculty researchers, nurture partnerships with external partners, promote innovation and entrepreneurship, and share what we learn with the community and the world. We make discovery possible. http://research.asu.edu/

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply:

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

To apply please go to www.asu,.edu/asujobs/ click “External Applicant” under Staff job opportunities, see Req Id# 30694BR or go directly to: https://sjobs.brassring.com/tgwebhost/jobdetails.aspx?jobId=2825573&PartnerId=25620&SiteId=5494&type=mail&JobReqLang=1&recordstart=1&JobSiteId=5494&JobSiteInfo=2825573_5494&gqid=1771

About the Organization

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.