Job Number: 519400 | Vacancy Link:
https://www.unicef.org/about/employ/?job=519400
Locations: Headquarters Locations: Hungary
Work Type : Fixed Term Appointment
For every child, results.
The Chief of Payroll is responsible for the oversight of the global payroll function for all staff in all office locations within UNICEF, ensuring technical, operational and client services results and systems; appropriate application of rules and regulations, policies and procedures in finance and human resources; accuracy of payroll entitlements and ensuring integrity of systems. The Chief of Payroll conducts regular reviews and payroll audits, manages the payroll processing risks, advises senior management on best practices, and coordinates with internal and external stakeholders for timely and accurate provision of analytical and statistical reports.
Payroll function operating from the UNICEF Global Shared Service Centre in Budapest is currently responsible for salary and benefits computation and disbursement for approximately 14,000 UNICEF staff worldwide in over 380 duty stations.
How can you make a difference?
Global Payroll Management and Advisory Functions
• Responsible for the global payroll management for all UNICEF staff worldwide.
• Leads the highest performance and service standards for the payroll section and ensures that the payroll function consistently meets these standards. Ensures productivity improvements to continuously improve service levels and refines payroll processes.
• Leads a service environment that focuses on client orientation, and an open and transparent administration. Promotes efficiency and effectiveness through quality management and regular soliciting of client feedback, including customer focus meetings.
• Reviews, develops, recommends, and implements policies and procedures governing the operational control of payroll activities and payment of relevant employee entitlements.
Oversight and Exception Management
• Takes decisions on payroll exceptions as per the financial and human resources policies and within the delegated authority and established internal procedures.
• Facilitates auditing of payroll records by external parties with the agreed frameworks with the donors. Reviews and responds to audit queries and observations from internal and external auditors.
Collaboration, Knowledge Management and Learning
• Promotes intra-team collaboration, knowledge sharing and learning.
• Proposes enhancements to the UNICEF Enterprise Resource Planning (ERP) systems with specific emphasis on automation of relevant payroll functions, integration with the relevant case management and business intelligence databases, and simplification of transaction and reporting processes.
Subject Matter Expertise on Payroll Issues to Users and Clients
• Responsible for planning disaster recovery and business continuity.
• Represents UNICEF in the inter-agency deliberations of payroll and related compensation matters, as designated.
• Recommends and reviews operations to develop common working methods and processes with inter-agency partners.
Quality Assurance of Data and Processes
• Ensures verification checking and control routine are enforced at all times and that integrity is upheld. Evaluate existing methods and introduce new measures as required to ensure effective and efficient payroll operations.
• Ensures correct and proper documentation and document retention related to UNICEF payroll records.
Leadership and Management of Staff
• Leads and develops staff through coaching, mentoring, and ongoing real time feedback.
• Ensures cross-functional collaboration within the payroll team and across functions within the centre.
• Proactively manages employee relations and promotes employee engagement.
• Identifies and oversees opportunities for capacity building and career development for staff in the section.
• Promotes management accountability, performance excellence, inclusive environment and work life balance in the office.
To qualify as an advocate for every child you will have…
• Master’s Degree in Business Administration or in related areas of Finance, Accounting, Human Resources, International Business, or Social Sciences. A Bachelor’s degree combined with 2 additional years of relevant work experience will be accepted in lieu of a Master’s Degree.
• A minimum of ten years of progressively responsible managerial experience in international organizations, including experience in payroll management.
• Proven experience in leading and managing diverse teams.
• In-depth functional knowledge of Enterprise Resource Planning (ERP) systems.
• Demonstrated skills in project management, business process reengineering and improvement, and service level targets, and performance matrices for internal and external clients.
• Superior client orientation, leadership and communication skills.
• Ability to develop formal policy and procedures, functional and technical guidance, and business cases for new initiatives.
• Strong written communication skills, including experience preparing reports and presentations for senior audiences
• Demonstrated skills in business analysis and business improvement.
• Fluency in English.
Desirable Qualifications
• Experience in global payroll management covering multi country and multi-currency context
• Experience in payroll services management in a shared service center context.
• Familiarity with the United Nations salaries, allowance and benefits framework.
• In-depth knowledge of SAP Payroll functional, technical and customization expertise will be a distinct advantage.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish).
Application Instructions
All applications must be received through our online system. Please attach in your application a comprehensive letter of interest addressing the following areas (1500 words):
• Based on the requirements of the Vacancy Announcement and the specific Shared Services Context of the UNICEF Global Shared Services Center, describe your unique experience to date relevant for this position.
• Please describe any skills and competencies of relevance to this position highlighting your accomplishments in those areas.
• Highlight your motivation to join UNICEF GSSC and how this position aligns with your career aspirations
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
View our competency framework at:
http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
International Professional (IP) staff are recruited internationally and serve in duty stations outside their country of nationality. They hold leadership, managerial or specialist functions. Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
