Job Description
Job Purpose:
The Communications Administrator works with Concern Worldwide’s Global Communications Team to deliver the Global Communications Strategy in support of Reaching the Furthest Behind First – The Organisational Strategic Plan.
The main objective is to provide administrative, communications and logistical support to the Head Office communications team and support, as required, to global communications colleagues.
Key Responsibilities:
- Plan and organise team and department meetings, including room booking, circulating invitations, preparing papers and minute taking.
- Organise travel arrangements, this includes booking flights, preparing visa applications, obtaining media accreditation for journalists, etc.
- Contribute to the development of effective information management systems, data storage and retrieval systems.
- Manage purchasing, invoicing and payments for the team.
- Ensure office supplies are purchased and stocked in accordance with organisational guidelines and thresholds.
- Maintain and update the media content database, Storydesk.
- Provide support and training for StoryDesk users.
- Provide back-up support to internal communications officer.
- Lead on the coordination and timetabling of visibility requirements from donor proposals.
- Provide support to the Global Brand Manager on implementation of and adherence to the Global Brand.
- Provide support to the Communications Director as requested.
- Contribute creative ideas for communications projects, campaigns and channels through fora such as brainstorms and team meetings.
- Provide reception cover in the Dublin office as rostered.
- Participate in the delivery of the emergency response strategy when required, (this may require working out of normal office hours).
- Ensure that all activity is carried out in full compliance with Concern’s financial and administrative policies and procedures.
- Undertake other duties and tasks as may be agreed from time to time.
Skills and Experience Required:
Essential:
- Three years experience in a PA or administration role in a busy office environment
- Excellent administrative skills and a good knowledge of office systems and procedures including information storage and retrieval systems
- High level of proficiency in Word, Excel, PowerPoint and Outlook, as well as remote systems such as SharePoint, MS Teams and Zoom.
- Experience with digital asset management
- Well-developed time management skills and the ability to plan and manage work
- Well-developed analytic, research and numeracy skills
- The ability to work on one’s own initiative as well as working as part of a team
- High level of attention to accuracy and detail
- An interest and understanding of the media, both traditional and digital.
- Good communication skills
- An appreciation of Concern’s work and the values and culture of the Communications Directorate.
Closing Date:15 June 2022
