2.0 VITALITE ZAMBIA LIMITED
Vitalite was established in 2013 with the intention of increase rural electrification and combat the poverty tax affecting low-income, energy-poor households across Zambia. Vitalite is using the AECF award/funding to scale up SHS distribution in the Copper belt and Southern provinces of Zambia and to launch a subsidiary in Malawi. Having integrated the PAYG model in their operations, Vitalite aims to scale the business and provide more affordable options for the off-grid populations, reaching 87,104 households in Zambia and Malawi by 2023.
3.0 Purpose and Deliverables of the Assignment
The objective of the assignment is to work with the Vitalite team to develop a comprehensive data collection, data analysis, results measurement and impact reporting system that is well integrated into their existing system. This will help them to have a seamless data management system that will enable them to generate the reports required by AECF, as well as their own performance measurement/tracking. The consultant will also build the capacity of the team to fine-tune their strategy for managing for impact in a sustainable way.
3.1 Specific Duties and Responsibilities of Consultant
- Work with the company to detail a comprehensive strategy on how to enable successful integration of data collection, M&E, results measurement and reporting.
- Refine the impact pathway and beneficiary model for Vitalite
- Train the staff in M&E, data analysis and results/impact reporting in line with AECF metrics and requirements
- Develop an integrated system that captures all the required data for impact analysis, reporting and business performance tracking.
3.2 Outputs and Reporting Requirements
Comprehensive TA delivery report, detailing:
- Revised Results Measurement framework and beneficiary model
- Tools for capturing and analyzing data for results measurement in a sustainable and cost-efficient way
- Strategy on how integrated data and M&E metrics measurement will benefit the company
4.0 Duration of Service
The duration of the service will be 20 man-days spread over a period of 3 months. This service is expected to commence on 1st June 2019 and the consultant has to spend some days on site in Zambia.
5.0 Proposal Submission
Qualified consultants (individual or institutional consultants) are invited to submit the proposal that includes the following:
- Qualification and experience of the individual/institution.
- Approach and methodology to undertake this assignment.
- Previous experience in similar assignment(s).
- Detailed financial budget (in USD) and work plan.
- Technical and Financial proposals will need to be submitted as separate documents.
- A specialist in Data Analysis, systems integration and M&E, with a Master’s degree in Monitoring and Evaluation, Statistics or equivalent
- At least 7 years’ experience in the field.
- Experience in development of results measurement tools and frameworks for companies in the renewable energy sector
The consultant will be accountable to AECF Programme Manager
The AECF is obliged by the Kenyan tax authorities to withhold taxes on service contract fees as well as ensure VAT, at 16%, is charged where applicable. Applicants are advised to ensure that they have a clear understanding of their tax position with regards to provisions of Kenya tax legislation when developing their proposals.
9.0 Evaluation Criteria
An evaluation committee will be formed by the AECF and shall include employees. All members will be bound by the same standards of confidentiality. The vendor should ensure that they fully respond to all criteria in order to be comprehensively evaluated.
The AECF may request and receive clarification from any Vendor when evaluating a proposal. The evaluation committee may invite some or all of the Vendors to appear before the committee in order to clarify their proposals. In such event, the evaluation committee may consider such clarifications in evaluating proposals
In deciding the final selection of qualified bidder, the technical quality of the proposal will be given a weighting of 70% on the basis of the evaluation criteria. Only the financial proposal of those bidders who qualify technically will be opened. The financial proposal will be allocated a weighting of 30% and the proposals will be ranked in terms of total points scored.
The mandatory and desirable criteria against which proposals will be evaluated are identified in the table below.
Key Areas for Evaluation/ Assessment
a) Technical Proposal
i) An understanding of the consultancy requirements;
· Demonstrate understanding of the assignment
· An in-depth understanding of impact measurement, M&E and data analysis.
ii) Methodology and work-plan for performing the assignment: Demonstrate capacity to deliver the task(s) within a realistic timeline, based on the consultancy days designated per task.
iii) Relevant services undertaken by the bidder in the past engagements: Demonstrate relevant experience.
iv) Detailed reference list indicating the scope and magnitude of similar assignments:
· Letters of reference from past customers or associates to the lead consultant or the consulting organization.
· Registration and other relevant statutory documents (applies to institutional consultants).
b) Financial Proposal: Clarity, relevance, reality to market value/ value for money of cost for the assignment (inclusive of any applicable tax).
AECF reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.
To be considered, your proposal reference “Impact Measurement and data analysis -Vitalite Zambia” must be addressed to email@example.com and received by Sunday, 26th May 2019 5:00 PM EAT.
About the Organization
The AECF is a development institution which supports businesses to innovate, create jobs, leverage investments and markets in an effort to create resilience and sustainable incomes in rural and marginalized communities in Africa. Launched in 2008, the AECF has mobilized over US $356 million to date, leveraging more than US $658 million in matching capital and improving the lives of more than 19 million people in 2018 alone through jobs and increased household incomes. The AECF has so far supported 268 companies in 26 countries in sub-Saharan Africa across 40 value chains in our focal sectors of agribusiness and renewable energy.
In the new 2018-2020 strategy, our goal is to “double our impact in half the time”. To achieve this, we will continue to focus on the agribusiness and renewable energy sectors, increase support to climate-smart technologies, refine our challenge model, expand regional presence, deepen focus on gender, youth and employment by expanding our products and partnership approach to better meet our investees’ current needs; and ensure they rapidly scale and transition to external financing and sustainability thereby attaining our vision of ‘A Prosperous and Enterprising Rural Africa’.
Since 2012, AECF has provided investment support, worth (US$131m) to a cluster of 78 businesses in across Sub-Saharan Africa focusing on either renewable energy or adaptation to climate technologies. The businesses have experienced a number of challenges and technical assistance is expected to help address these in the growing portfolio. Since the inception, The AECF through REACT has provided investment support (US $63m) to a cluster of 58 businesses in across East Africa, focusing on renewable energy or adaptation to climate change technologies (REACT) and agribusiness. Some of the businesses have experienced several challenges and the AECF is providing technical assistance to help in addressing those challenges and improve the performance of the respective businesses.