Contracts Administrator

  • Entry-level, Full-time staff position
  • Posted on 3 March 2020

Job Description

The Contracts Administrator will provide a full range of contract administration services in support of PRB’s programs. The Contracts Administrator will support PRB through four primary functions: (1) interprets government and client rules, regulations, and requirements; (2) acts as the authorized point of contact with the firm’s clients on all contractual matters, specifically those issues that affect the firm’s ability to maintain successful financial and technical performance; (3) oversees project-specific procurement activities for goods and services through individuals or other companies; (4) prepares the firm’s financial/business proposals. This is position is located in Washington, D.C., and reports to the Program Finance & Operations Director.


  • Provide full-cycle contractual management of a portfolio of PRB’s contracts;
  • Guide project staff and advise senior management on contractual issues based on knowledge of contractual documentation, federal regulations (CFR, OMB Uniform Guidance, FAR, AIDAR), and PRB policy;
  • Review, improve, or develop policies and procedures to facilitate adherence to Federal regulations and contract terms;
  • Prepare PRB’s contractual correspondence with clients/contracting officers, including salary and consultant rate approvals, budget revisions, project specific procurement, subcontracts, and waivers;
  • Review and negotiate contracts, subcontracts, and modifications thereto; Review Teaming Agreements and perform necessary due diligence;
  • Work with project staff to ensure compliance with award documents;
  • Contribute to special reports developed for senior management;
  • Prepare and conduct project meetings, including delivering detailed briefings to the project and accounting teams that will assume administration of the contract or subcontract following the award;
  • Maintain contract files in Salesforce system;
  • Contribute to preparation of SF294 (Subcontracting Report for Individual Contracts) and SF295 (Summary Subcontract Report);
  • Lead development of complex cost proposals, ensuring compliance with the funding agency’s pricing requirements and presentation formats. Develop budgets, budget notes, representations and certifications;
  • Carry out detailed quality control reviews of budgets and business proposals developed by other staff of PRB;
  • Other duties/special projects as assigned.


  • Bachelor’s degree in one of the following or related fields: business and business administration, international business and law, or finance;
  • Advanced degree or contract management certificate preferred;
  • 8 – 10 years of relevant experience in contract management and/or business pricing proposal preparation required, experience in USAID contracting preferred.
  • Full range of contract administration experience including award negotiations, subcontractor management, procurement, performance auditing, and dispute resolution;
  • Experience in international health and development programs preferred;
  • Knowledge of Federal Government regulations OMB Uniform Guidance, FAR, AIDAR, Federal Travel Regulations, multi-lateral bank’s procurement regulations and Contract vehicles such as IQCs, CPFF, Time & Material, and GSA contracting vehicles;
  • Proficient in Excel, MS Word, and other computer systems;
  • Excellent oral and written communication skills;
  • Excellent organizational skills, ability to work independently, assess priorities, and manage a variety of activities, paying attention to detail under tight deadlines and heavy workloads;
  • Must be legally eligible to work in the US.

Salary and Benefits: Salary is commensurate with qualifications and experience. PRB has an excellent benefits package, including generous health, leave, and retirement programs.

Applications: Please remember to attach a resume and cover letter in the documents section. Applications without cover letters will not be considered.

About the Organization

The Population Reference Bureau informs people around the world about population, health, and the environment, and empowers them to use that information to advance the well-being of current and future generations. Inform. PRB analyzes complex demographic data and research to provide the most objective, accurate, and up-to-date population information in a format that is easily understood by advocates, journalists, and decision makers alike. Empower. Our commitment to putting information into action sets us apart. PRB builds coalitions and conducts workshops around the world to give our key audiences the tools they need to understand and communicate effectively about population issues. Advance. PRB works to ensure that policymakers in developing countries and in the United States rely on sound evidence, rather than anecdotal or outdated information, when creating population, health, and environmental policies.

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