Job Description
Job Purpose: The Corporate Services Officer will work with the Head of Internal Audit and Risk; the Data Protection, Corporate Services and Finance Officer; and the Director of Compliance Services to ensure that Internal Audit, Legal, Insurance and Pension activities are managed throughout the organisation
Key Responsibilities:
Pension Support Services
Point person in Concern for the organisations pension schemes. This involves:
- Administration of Concern’s defined contribution and defined benefit pension schemes.
- Liaising with Concern’s pension providers, staff and management in relation to pension queries and related administration.
- Monitoring, reviewing and updating Concern pension membership records.
- Arranging, attending and providing administrative support for pension trustee meetings.
- Managing any project related work in relation to the defined contribution and defined benefit plans.
- Providing other general administrative assistance as may be required.
Insurance and Staff Benefit Support Services
- Managing the renewal of Concern’s group insurance policies;
- Managing the renewal of Concern’s permanent health insurance and death in service benefit arrangements;
- Being the initial point of contact for general staff queries relating to Concern’s group insurance policies and staff benefits
- Updating relevant guidance where neccessary
- Administering claims where necessary
Counter Terrorism Support
- Provide Counter Terrorism support and training for the implementation of the relevant policies
- Carry out regular checks as outlined in Concern’s Preventing the Diversion of Organisational Resources Policy
- Prepare a report on the compliance with the policy for the Serious Incident Monitoring Group
- Prepare an annual compliance report with the policy for the Audit and Risk Committee
- Provide technical support to users accessing the system.
Country office support
- Preparing the Power of Attorney for the country teams as needed.
- Managing the power of attorney database
- Coordinating the annual country registration reviews
- Providing admin support to IPD and country teams requiring up to date details of Board members, SMT etc.
Other
- Ensure process documents related to the Corporate Services Department are in place and updated where necessary
- Maintain the sanctioned countries spreadsheet for the orgainsation.
- Carry out specific project work for the Corporate Services Department.
- Cover Reception at lunch-hour every 3 weeks approximately
Skills and Experience Required:
Essential:
- 1 – 2 years’ experience in pensions/insurance/finance or legal administration.
- Systems admin experience.
- Strong competence is all Microsoft Office packages.
- Excellent interpersonal skills
- Strong office administration skills.
- Excellent organisational and numerical skills.
- Interest in development issues and a commitment to Concern’s work with people in the Developing World.
Closing Date: 19 June 2022
