Deputy Director of Finance & Administration

  • Mid-level, Field assignment
  • Posted on 24 November 2014

Job Description

JOB SUMMARY

The Deputy Director of Finance & Administration (Deputy DFA) will be responsible for supporting the Director of Finance and Administration (DFA) with the oversight and in-country leadership of financial reporting and administrative operations. In particular, s/he will support financial operations for the project and conduct continual reporting to ensure the financial health of the project and the correct usage of funds. The Deputy DFA will be Acting DFA during absences of the DFA.

PRIMARY JOB RESPONSIBILITIES

Finance:

  • Support the oversight of financial and accounting activities.
  • Support financial recording, reporting, procuring and budgeting for the project;
  • Assist with ensuring the integrity of all contractual relationships between USAID and Global Communities.
  • Work closely with finance personnel to implement, and maintain financial management policies, systems, structures, and procedures for the project.
  • Support the smooth day-to-day running of the office through supervision and management; planning and supervising work of the project-related finance staff including tracking and monitoring of procurements and expenditures.
  • Assist with the monitoring the project budget.
  • Assist project officers in ensuring compliance with procurements and field accounting policies and procedures (FFAM), compliance with USAID contractual and audit requirements.
  • Work closely with project officers regarding the project implementation planning and cash flow projections.
  • Assist with ensuring financial records and backup documentation are ready for internal and external audits.
  • Work closely with the HQ finance team and internal and external auditors.
  • Assist with ensuring compliance with FAR, AIDAR and Field Finance and Accounting Manual and timely reporting to HQ Finance.
  • Assist with the safeguarding of Global Communities assets and reputation for ethical conduct and fiscal transparency.
  • Report any violation of compliance with a USAID contractual regulations or with Global Communities’ own regulations, as well as any instances of conflict of interest or fraud to the Chief Financial Officer at Headquarters.

Administration:

  • Support the DFA with management of office and staff Security
  • Support the DFA with management of Human Resources
  • Support the DFA with office management
  • Support the DFA with management of information technology

Undertake all other duties and projects as may be assigned from time to time.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Proven experience with U.S. Government-funded contracts;
  • Excellent written and verbal communication skills and relevant computer software skills with proficiency in Excel.
  • Demonstrated ability to work effectively, both independently and in a team environment, in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
  • Accuracy, attention to detail.
  • Fluency in English, written and oral.

EDUCATION and/or EXPERIENCE

  • Minimum Bachelor’s degree in a relevant field (finance, accounting, business, etc.).
  • Minimum 5 years of relevant experience.

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