Overview:
University Research Co., LLC (URC) is searching for an experienced Director of Grants, Finance & Administration for an anticipated USAID $10-25 million Malaria Control Activity in the Greater Mekong Sub-region. The purpose of this activity is to reduce malaria morbidity within border communities by expanding access to high-quality malaria preventive, diagnostic, and treatment services, strengthening the capacity of local health systems and health workers to deliver malaria services to high risk and under-served populations, and increasing the demand for and uptake of malaria preventive, diagnostic, and treatment services.
This is a full time position, located in Bangkok, Thailand.
Responsibilities:
Reporting to the Chief of Party, the Director of Grants, Finance and Administration will provide overall financial management, compliance, grants administration, human resources, and operations oversight. They will be responsible for ensuring that USAID requirements for budget planning, monitoring, and reporting are fully met in a timely manner, and the establishment and management of financial, operational and administrative systems that support the activity. They will also be responsible for donor compliance, mainly for finance and operations. The Director of Finance and Administration will be ultimately responsible for running smooth, efficient, and compliant activity operations.
Specific responsibilities include:
LEADERSHIP AND MANAGEMENT
*Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the activity.
*Systematize regular performance assessment of staff and opportunities for development.
*Develop, coordinate, and implement plans for the control, monitoring, and reporting of financial operations to include controllership, treasury, and budgets (work plan budgets, operating budgets, and overall activity budget).
*Ensure that all financial information is consolidated on time and provided to the COP as appropriate.
*Provide regular supervision, training, and coaching to staff on donor regulations, grant management systems, financial management, procurement, human resources, and administrative procedures.
*Monitor the security situation and oversee implementation of security measures, including reporting.
FINANCIAL OVERSIGHT
*Oversee the timely review, approval, and submission of all internal and donor financial reporting requirements, including monthly field reports, electronic withdrawals, etc., in accordance with accounting, legal, and contractual requirements.
*Work with management to develop and implement strong systems of internal controls and ensure general management of risk and control environment; review the finance policies and procedures to ensure efficiency and effectiveness.
*Establish and maintain professional banking relations; plan and monitor cash needs, ensuring cash flow requirements of the activity are met for smooth implementation of activities.
*Work closely with senior management team to develop and monitor annual work plan budgets, operating budgets, and budget updates; provide monthly financial reports to ensure potential issues are identified and addressed.
*Perform internal audits and financial reviews, as required, to ensure compliance with company standards, donor requirements, and internationally accepted accounting practices.
SUB-AWARD MANAGEMENT OVERSIGHT
*Ensure adequate sub-award development processes, monitoring and management systems to ensure effective and timely issuance, reporting, and oversight of all sub-awards.
*Monitor effective oversight and support recipients of sub-awards to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations.
*Monitor the timely submission of accurate financial and activity reporting by sub-award recipients.
*Provide capacity building support to sub-grantees in sub-award management to be compliant with donor rules and regulations.
OPERATIONS SYSTEMS QUALITY OVERSIGHT
*Assess and monitor compliance with company and donor operational policies and procedures through field visits and report reviews.
*Review performance of operations functions to identify and build on strengths and address weaknesses.
*Ensure that regular and comprehensive risk and cost-efficiency analyses are conducted.
*Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost structures, and appropriate spending.
Qualifications:
Required Experience and Qualifications
*MBA or Master’s degree in Management, Finance, or related field.
*At least ten (10) years of relevant technical experience managing regulatory, contractual, legal and financial compliance requirements associated with USG funding including in-depth knowledge of USAID financial management rules and regulations experience.
*Diverse background in operations, with strong understanding of finance, administration, supply chain, human resources, information communication technology, and project management processes.
*Significant experience in financial monitoring, budget systems, and internal controls.
*Experience managing and monitoring sub-awards, including international and local partners.
*Demonstrated strong analytical, interpersonal and multi-tasking skills.
*Excellent leadership skills and demonstrated ability to manage and work effectively in team situations.
*Proven ability to prepare budgets, contract/sub-contracts and donor financial reports.
*Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues.
*Excellent computer skills, particularly Microsoft Office applications, accounting software such as QuickBooks and internet skills.
*Strong oral and written communication skills in English required.
Only shortlisted candidates will be contacted. Unless otherwise directed we will retain your CV in our database for future opportunities.
URC is proud to be an Equal Employment Opportunity employer. We value and seek diversity in our workforce.
University Research Co., LLC (URC)
URC is a globally recognized leader in healthcare quality improvement. Since 1965, we have been committed to building and sustaining resilient health systems by collaborating with partners to implement science-driven, scalable solutions tailored to local needs. We embody our core values: Respect, Integrity, Innovation, DEIA (Diversity, Equity, Inclusion, and Accessibility), Collaboration, Accountability, and Performance Excellence.
