Director of Management and Operations

Job Description

The overseas Director of Management and Operations (DMO) manages, coordinates and supervises the full range of resource management activities and administrative support functions including budgeting and financial management, supervision of administrative units, procurement, inventory, human resources management, volunteer support, and safety and security. The position reports to the Country Director.

This vacancy is being announced at the FP-2 ($101,204 to $148,621 per year) and the FP-3 ($82,005 to 120,427 per year) grade levels.

The DMO performs the following major duties:

• Ensures that proper procurement processes are followed for the acquisition of goods and services and the execution of contracts and leases and that the integrity of the procurement process is upheld at post. Supervises all procurement, certifying availability of funds and need for all purchases in accordance with Country Director (CD) guidance and the approved annual operating plan (budget).
• Supervises the Administrative Unit composed of host country and third country nationals that typically includes, but is not limited to, a financial assistant, cashier, administrative assistant, general services managers and assistants, drivers, and may include security guards or others. Establishes work plans, develops a team approach, and evaluates performance of administrative staff.
• Overseas human resources management at a post, taking into account appropriate federal government regulations related to Personal Services Contracts, Department of State Local Compensation Plans (LCP), and applicable local labor laws.
• Works with the CD and post staff to prepare the post’s out-year budget request that aligns with the post’s strategic plan. In conjunction with other senior staff, prepares the post’s annual operating plan (budget) and periodic budget reviews. Implements approved resource plans, often for multiple funding sources. Monitors post expenditures against budget by maintaining up-to-date electronic records. Ensures reconciliation with the official accounting system.
• Assists in determining space needs for the Peace Corps office, staff and Volunteers, Training Center, and US staff residences. Competes available real estate; negotiates, reviews, and finalizes contractual conditions for leases for approval by the CD, the Embassy’s Regional Security Officer, and Peace Corps Washington. Supervises property management so that all inventory, maintenance, repairs, and disposition are performed according to plan, negotiations, and regulations.
• Responsible for a post’s vehicle fleet that includes vehicle maintenance, monitoring fuel purchases and consumption, administering vehicle use safety policies, and incident reporting.
• Collaborates with the CD, medical, programming and training, and security staff to address issues such as site selection, site visit protocols, Volunteer allowances, safety and security and medical care of Volunteers. Ensures that local laws and regulations are followed in connection with status of Volunteers. Provides financial and administrative support to Volunteers including the payment of Volunteer allowances and reimbursements.
• Under the direction of the CD, works with the Safety and Security Manager and other staff to establish programming, training and administrative systems that maximize the safety and security of Volunteers in accordance with agency policies and guidelines. Ensures that established procedures are followed and criteria are met. Assists the CD, Safety and Security Manager and others to prepare for and respond to incidents and crises impacting Volunteers, trainees, and Peace Corps operations.

Travel Required

• This is an overseas position. Travel to posts within country and region (Asia, America, Caribbean, Pacific, Africa, and Europe) of assignment will be required. This is a condition of employment.

Conditions of Employment

• U.S. Citizenship.
• Ability to obtain and maintain a top secret clearance.
• Ability to obtain and maintain a worldwide medical clearance.
• Ability to travel within and outside of country of assignment.
• Worldwide Availability for Post Assignment is required.

Qualifications

FP-2

Qualifying experience for the FP-2 grade level includes one year of specialized experience at least equivalent to the FP-3 or GS-13 grade level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Developing strategies for planning and implementing financial policies and guidelines; Participated in logistical studies and surveys; procedures and management controls of financial payments, allowances, and reimbursements; long-range and short-range planning on administrative management matters and projects; personnel management and establishing hiring panels; counseling and crisis management skills.

FP-3

Qualifying experience for the FP-3 grade level includes one year of specialized experience at least equivalent to the FP-4 or GS 11/12 grade level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Knowledge of commonly used financial management and acquisition methods, practices, procedures, instructions, and policies that assist and impact the formulation, justification, and execution of assigned budget in support of acquisition programs; skill in gathering, assembling, and analyzing source of factual information; personnel management; administering and developing staff performance programs; practical knowledge of supply, records management, forms management, procurement, physical resources and budget.

Selective Placement Factor

This position has One (1) selective placement factor defined as follows: Two (2) years of experience working in transitioning or developing international countries, or with underserved multicultural communities in the United States. Experience may be with private sector, non-governmental organizations (NGOs), or government organizations (local, state, and/or federal). Professional experience must include either an international focus or a focus on domestic communities that are made up of a majority of culturally diverse members. Applicants who fail to provide supporting documentation for this selective factor will not receive consideration for this vacancy.

About the Organization

"Peace Corps staff are passionate and dedicated to the cause of service. They do critical work to support our Volunteers and provide them the opportunity for a life-defining experience. Our staff is energetic, committed, hard-working, and positive. The work they do truly makes a difference."

Top Reasons to Work for Peace Corps! -- (1) Voted in the top 10 Best Places to Work in the Federal Government for mid-size agencies in 2017, (2) the Peace Corps has a unique global mission. (3) Benefits include higher salary caps than the Federal standard with (4) quicker step increases. (5) Peace Corps employees earn non-competitive eligibility after 3 years of service and (6) have the opportunity to pursue leadership development opportunities and many more ... established through President Kennedy's call to service; the Peace Corps asks applicants what you can do for your country ... and the world.