This document is being issued to solicit applications from a consulting firm with key technical expertise in providing event management services. Heifer Nigeria country office is looking for an experienced and registered company located in Abuja to manage the execution of an agtech event.
Heifer Nigeria Country Program
Heifer International established its Nigeria Country Program in 2021, and its Signature Program for Nigeria, named “Naija Unlock,” was designed and launched. Naija Unlock program aims to support the unlocking of the potential in Nigeria’s agricultural sector to achieve food self-sufficiency by working with smallholder farmers and local value chain actors to increase their productivity to meet local demand for food and raw materials while closing the living income gap for families in the rice, tomato, and poultry value chains, with plans to add cattle, and small ruminant value chains. Naija Unlock is an evidence-based Signature Program designed to close the living income gap of smallholder farmers at scale with permanence of impact. The goal is to assist more than one million households in achieving sustainable living income by 2025 and scale to two million households by 2030 through strategic private and public sector partnerships to (a) build the social capital of smallholder farmers, (b) unlock farmers’ access to innovative financing, (c) unlock demand and market opportunities, (d) increase farmers access to mechanization and emerging agricultural innovations, and (e) increase farmers knowledge and adoption of climate-smart agricultural practices. Naija Unlock program activities are currently being implemented in five (5) states in Nigeria (Ogun, Edo, Nasarawa, Benue, and Lagos States) with plans to scale to other states with the potential to make an impact at a transformational scale.
III. Description of Expected Professional Servicesa. Background:
AYuTe, which stands for Agriculture, Youth, and Technology, is an enterprise development program initiated by Heifer International to identify, nurture, and support innovative, relevant and technology-driven agric-centric enterprises to grow, scale and thrive.
Through a regional AYuTe competition, Heifer International awards up to US$1.5 million each year to leading growth-stage agritech innovators across Africa. Building on this regional competition, Heifer country offices in Nigeria, Ethiopia, Kenya, Rwanda, Senegal and Uganda organizes national AYuTe competitions that award up to $40,000 in each country to start-up stage agritech innovators.
The AYuTe Africa Challenge Nigeria is an opportunity to identify young, creative entrepreneurs who have launched promising tech solutions that can address systemic constraints limiting the productivity and income of smallholder farmers in Nigeria.
Like the regional competition, the AYuTe National Champions competition offers prize money, capacity building, and mentorship, helping translate the energy and ideas of young Nigerian agritech innovators into meaningful impact for smallholder farmers, growth of the agricultural sector, and the country’s food security.
The FY24 edition of the AYuTe Africa Challenge Nigeria is coming to an end with a planned Grand Finale on June 25th, 2024. We are soliciting an experienced event management company to create a remarkable experience at the event.
b. Deliverables: The expected deliverables of this request for proposal to design, brand and manage an agritech event are as follows:
Floor plan- Registration Booth/Entry:
· A futuristic exhibition-like booth that’s well designed, alongside a photo wall with a uniquely crafted wallpaper
· A progression of pictures on an end-to-end panel (wall) or a screen showing agriculture from the past to present to the future
Experience Center
· A 360 automatic selfie photo booth with LED ring light with agriculture props (i.e Plastic hoes, cutlasses, raffia hats, and raffia baskets
· Strategically placed artistic boards with pre-inscribed headings like: Where do you see Agriculture in 2030? The boards will have pens/markers that will allow guests to scribble their thoughts and sign off.
· Cube boxes placed strategically around the courtyard with inscriptions to be provided
· Immersive courtyard fully branded with branded panel boards enclosing the area – vendor-free to innovate with the space
· A futuristic entrance to the experience centre leading up to the immersive experience centre, before the main hall entrance, with the theme of the event inscribed at the top
· Picture corners
· Big screens that will allow us to play a montage of Heifer videos, connected to Bluetooth wireless headphones that guests can take turns to wear and listen to the video
· Multipurpose screens
· Lightboxes
· Other props
Hall/Stage
· Tedtalk style big screen; 2 to 3 multimedia screens to be used
· Creative layout/design for the panel discussion that will seat 4 persons and one moderator
· Banquet sitting for 200 persons
Multimedia
· Live streaming of the event [link for viewers provided before event day]
· Live audiovisual broadcast/vision mixing of event in-hall
· Projection of all PowerPoint presentations
· Projection of grand finale graphics
· Full recording of the event [edited not to exceed 30 minutes]
· Two minutes post-event video highlights
· All raw shots
· Full lighting including stage lights, ambiance lights/spotlights across the entire space including the interaction area
· Full branding of the entire space
· Entertainment interlude [cultural dance display/soft music]
Please that the tentative venue is Abuja Continental Hotel, Abuja [Ballrooms 3 and 4]. Any changes to the proposed venue will be communicated.
(vi) Application Process Consulting Firm Submission Requirements: All interested firms will submit their organization’s profile with the following information:· Technical proposal
· General information (not to exceed 2 pages)
o Organization overview highlighting related assignments completed with client name, contact person and mobile number.
o Capacity statement.
o Plan/Approach
o Legal registration to work/operate in Nigeria.
· Financial Proposal (in Naira)
o Itemized budget
o Narrative explanations of line items
Interested firms legally eligible to implement this assignment in Nigeria must submit a proposal. Please include the name of the person in your organization negotiating the contract and your telephone and email contact information. Submissions must be in English and typed single-spaced using Times New Roman font size 12, with a complete set of appendices/attachments as applicable. All pages must be numbered and include the SOW reference number on the cover page and the name of the organization at the bottom of each page.
The successful consulting firm will be required to produce the following documents before entering into an Independent Contractor Agreement (ICA) with Heifer:
· Certificate of Incorporation or Business Registration Certificate. (CAC)
· A Partnership Deed if you are running a partnership business.
· References for similar work done in the past.
· Tax Compliance Certificate- Tax Clearance Certificate (TCC)
· Physical location includes town, building, room number, and postal address.
· Trade reference and clientele list, including their respective contacts.
The technical and financial proposals should be submitted by 18th June 2024 at 5:00 pm WAT through mail to Procurement-ng@heifer.org.Please quote “GRAND FINALE 2024 EVENT MANAGEMENT” in the subject line. Written inquiries may be made and should be directed to the following email: procurement-ng@heifer.org with copy to Love.Koshi@Heifer.org
Heifer retains the right to terminate this RFP or modify the requirements upon notification to the Offerors.
About Heifer International
Heifer International is a global non-profit organization on a mission to end hunger and poverty in a sustainable way. Since 1944, Heifer International through its work in 21 countries (in Africa, Asia, and the Americas) has supported more than 39 million people around the world to end hunger and poverty in a sustainable way, and millions more now on a pathway to living incomes. Working with rural communities across Africa for 48 years, Heifer International supports farmers and local food producers to strengthen local economies and build secure livelihoods that provide a living income. Heifer’s foundation was built on the belief that ending hunger begins with giving people the means to feed themselves, generate income and achieve sustainable livelihoods for their households. Heifer’s global vision for 2020 - 2030 is to close the living income gap for additional 10 million families.
