Executive Assistant (Based in Beijing, China)

Job Description

Note: all the AIIB jobs are located in Beijing, China.

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing the Infrastructure for Tomorrow—infrastructure with sustainability at its core. We began operations in Beijing in January 2016 and have since grown to 105 approved members worldwide. We are capitalized up to USD100 billion and Triple-A-rated by the major international credit rating agencies. Working with partners, AIIB meets clients’ needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.

The Office of the Chief Economist is looking for an Executive Assistant who will provide a full range of administrative and business support to the Chief Economist and the department, including administrative services and coordination, communication with internal and external contacts, records maintenance, report generation, general data analysis and basic research assistance. The Executive Assistant is expected to perform a variety of tasks and handle urgent requirements to support the day-to-day business of the Chief Economist.

• Perform complex and confidential administrative responsibilities including independently preparing correspondences, meeting minutes and memos.
• Manage Chief Economist’s schedules, provide logistical support to ensure appropriate meeting, travel, accommodation and event arrangements are made.
• Serve as the first point of contact for the department and the Chief Economist; liaise with internal and external contacts and determine priorities for incoming queries and requests while ensuring all queries and requests are addressed in a timely manner.
• Ensure effective prioritization and resolution of competing demands. Establish, maintain and ensure the timely update of the correspondence filing systems (both hard and soft copies) while ensuring that all activities supported are traceable and accessible as required.
• Perform general research work including preparation of background documents (e.g., preparation of presentation slides, drafts of simple correspondences, and background information for appointments; consolidate relevant data; generate reports, etc.).
• Assist with budget planning, usage, reporting and related matters.
• Coordinate all contractual activities and approvals related to the department’s service providers, consultants, etc.
• Support with HR processes including recruitment, assessments, on-boarding and off-boarding activities.
• Coordinate with the legal secretaries in delivering complex tasks.
• Any other tasks that may be assigned from time to time by the supervisor.

• Minimum 3 years of relevant executive support experience in a large international corporate/financial institution; experience working with a multilateral development bank(s) would be an advantage.
• Bachelor’s degree or above from a reputable university.
• Excellent interpersonal, diplomatic and organizational skills as well as the ability to juggle multiple priorities.
• Self-motivated, service-oriented and detail-attentive; able to work under pressure and meet deadlines.
• Experience in exercising discretion and maintaining confidentiality of sensitive corporate information.
• Proficiency in verbal/written English and Chinese.
• Proven experience with MS Office Applications is a must.

AIIB is committed to diversity, transparency and inclusion. We believe our strength comes from having a team with the right diverse skills, experiences and abilities selected through a merit-based competitive process. We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability or sexual orientation.

Previous experience and qualifications will determine the grade and job title at which successful applicants will enter AIIB.

Join us and help create a prosperous and sustainable Asia while growing your career in a diverse and innovative environment.

About the Organization

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing the Infrastructure for Tomorrow—infrastructure with sustainability at its core. We began operations in Beijing in January 2016 and have since grown to 105 approved members worldwide. We are capitalized at USD100 billion and Triple-A-rated by the major international credit rating agencies. Working with partners, AIIB meets clients’ needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.