KEY WHOF CONTACT
The Chief Impact Investment Officer of WHO Foundation leads the Impact Investment function and will serve as the point of contact for Executive Coordinator - Impact Investment.
ACCOUNTABILITIES
Project Management & Execution
• Develop and manage a project tracker for all key Impact Investment team initiatives and deliverables including tracking timelines, responsibility parties, related budgets; have oversight of the various impact investment projects and assist with tracking progress on the projects.
• Assist with creating high level presentations and any other documentation required on an ongoing basis. This includes but is not limited to: investor presentations, budgets and forecasts, white papers, complex schedules and events, and travel and expense documents.
• Organize and maintain an internal contact details database for the Foundation’s investors and funding partners.
• Serve as an active ambassador of the team inside and outside of the Foundation, contributing to creating a positive values-driven culture that engages staff across the Foundation.
• Review and track a database with investor reports and data; provide feedback on the investor reports and other deliverables in support of the Impact Investment initiatives.
• Support the preparation of documents for internal communications (quarterly reviews, reports) and external convenings (event organization, briefing reports, talking points, input into speeches, etc.) as needed.
• Support special projects as designated by the Chief Impact Investment Officer.
Coordination & Operations
• Plan and coordinate the operational implementation of activities, bilateral and multilateral meetings and missions of the Chief Impact Investment Officer.
• Advise the Chief Impact Investment Officer on strategic priorities and other inquiries.
• Keep the Chief Impact Investment Officer informed on all matters requiring her attention; assist with formulating options as to how those matters might be handled, and ensure appropriate follow up, as directed.
• Responsible for supporting the Chief Impact Investment Officer in maintaining strong relationships with key stakeholders, meetings, external and internal communication, and administrative matters.
• Strategic Impact Investment initiatives: Responsible for leading and coordinating cross-functional, department-wide projects and assuring their quality.
• Cross-functional internal communication: Responsible for creating and maintaining cross-functional relationships, managing internal communications, and coordinating internal meetings.
• Acting as an external focal point: Responsible for supporting the Chief Impact Investment Officer and team in its relations with external stakeholders and partners.
• Attend meetings selected meetings of the Chief Impact Investment Officer, takes and tracks meeting minutes, action items; coordinate the completion of deliverables, where applicable, and provides feedback as directed.
Administrative & Logistical Support
• Maintains calendars for Chief Impact Investment Officer and other team members, including identifying key deadlines /milestones in team plans and flag as necessary follow-up.
• Manages scheduling and calendar management including coordination of complex meetings with multiple participants and locations with a high level of efficiency and accuracy.
• Anticipates needs and is highly responsive to direct and anticipated requests; provide fast, accurate, and thoughtful replies to requests and follow up on action items on behalf of the Chief Impact Investment Officer.
• Serves as an inter-department liaison and actively builds relationships across the Foundation with other key leaders and their senior level administrators.
• Provides senior level administrative support including tracking grant and contract deliverables drafting letters and documents, taking meeting minutes, and collecting and summarizing information.
• Coordinates both domestic and international travel arrangements ensuring tight schedules and well-articulated itineraries; creates and modifies travel itineraries quickly and accurately; informs and plans actions based on the itinerary with appropriate parties; supports the processing and renewal of work permits.
• Prepares and processes expense reports, vendor or third-party consultant / contractor invoicing paperwork, and purchase requisitions, including monthly expense reconciliation and on-demand expense reports.
• Ensures that the Chief Impact Investment Officer and team’s office and technology and any tools or equipment they require to successfully and flawlessly perform their work is operating effectively.
• Facilitates and ensures set-up of office and workstation for newly hired staff on the team.
• Proactively anticipates organizational needs to ensure smooth team operations.
• Organizes meetings/events including meeting logistics, agenda and materials preparation, conference room and AV equipment set up, displaying presentations, etc.
• Plan and participate in Impact Investment team events, including but not limited to planning and facilitating execution.
PROFILE
• Academic background in International Affairs, Relations or Development, Business or Public Administration, Project Management or any related field.
• Between 10 to 15 years of relevant experience providing high level support to senior executives at a global level preferably in a multinational or global organisation.
• Experience supporting multiple executives at the same time is required.
• Previous experience in a scale up environment, working at a fast pace.
• Previous working experience in the field in Global South (Latin America, Africa, the Middle East or Asia) an advantage.
• Strong organizational skills and ability to multitask.
• Ability to develop trusted relationships, acting with integrity and demonstrating good judgment, while fostering teamwork.
• Impeccable written and oral communication skills in English; fluency in French is a plus.
• Ability to act as gatekeeper and escalate relevant information as needed.
• Exceptional attention to detail; must have excellent writing and content development
skills with strong proofing abilities and careful attention to detail.
• Strong ability to work under pressure and on strict deadlines in a multicultural setting.
• Agile and IT-savvy approach, with excellent command of Microsoft Office Suite (e.g., Office, Excel, PowerPoint), Google’s G-suite, as well as knowledge of other scheduling, bookkeeping and project management tools (e.g., Slack, Calendly, Evernote, Trello, Salesforce).
WHAT WE OFFER
● Rewarding work in a dynamic and innovative non-profit environment with appealing growth and learning opportunities
● A collaborative workplace within a truly global team
● An agile, fast-moving and flexible environment
● Potential to leverage a multinational name and organization in the form of WHO
ADDITIONAL INFORMATION
● Type of contract: Permanent
● Location: Any location would work, as it will be a remote position.
● Working rate: 100%
● Estimated start date: ASAP
● Application deadline: 2.08.2024
ABOUT US
The WHO Foundation (WHOF), launched in May 2020 and headquartered in Geneva, was created as an independent Swiss foundation affiliated with but independent of WHO. Its mission is to mobilize greater private capital and partnership to advance the mission of the World Health Organization (WHO), enabling catalytic impact on the people whose lives rely on WHO’s work and facilitating innovation to maximize the impact of the resources we invest. WHO plays a singular role in leading the global health ecosystem, acting as a first responder to health crises — including the current conflict in Ukraine and on behalf of the 15+ million people in urgent need of aid in Horn of Africa; producing technical guidelines and tools to prevent and treat disease; and acting as a country-level convener with an unparalleled level of trust. The crises of the 21st century, including COVID-19, have made clear both the inequity of access to effective and affordable healthcare and the indispensable role of WHO. Yet WHO lacks sufficient resources to fulfil its mandate. And, beyond funding, its vision cannot be achieved by the public sector alone. WHOF was therefore created as an independent Swiss foundation affiliated with but independent of WHO to marshal new resources from philanthropists, foundations, businesses, and individuals to support its mission: promote health, keep the world safe, and serve the vulnerable, while protecting the neutrality and independence of WHO as the world’s leading health authority. WHOF is a nexus for unique opportunities in global health, facilitating game-changing opportunities between the private sector and WHO. Our focus is on mobilizing grant income, shared value partnerships, and investment to power WHO’s work.
WHOF launched its 2023-2025 Strategic Plan which comes with multiple strategic projects to support its impact investment objectives and targets. These projects are developed, led and implemented by the Impact Investment team. The Executive Coordinator - Impact Investment will work closely with the Chief Impact Investment Officer and team as they develop the programs, campaigns and initiatives aimed at furthering the vision and strategic objectives of the Foundation.
