Job Description
About the Position: The Executive Coordinator (EC) reports directly to the President and Chief Executive Officer acting as the CEO’s primary coordinator and liaison for external relations. The EC assumes responsibility for filtering projects; responds to requests; and collaborates on Communications, Business Development and Public Relations activities and initiatives. The EC manages the CEO calendar and activities to ensure maximum efficiency and value. This position will be based in Washington, D.C.
Primary Responsibilities:
- Responsible for day-to-day management of the CEO’s calendar and activities to ensure high value time utilization of the CEO in relationship to external and internal requirements. Brief/update the CEO on upcoming meetings and ongoing obligations.
- Responsible for the timely preparation and presentation of materials for key external and internal meetings involving the CEO.
- Drafts documents or conducts research to further CEO’s work in program and or development;
- Reviews CEOs email communications and assists in providing timely responses to inquiries sent to CEO.
- Works with Business Development, Communications and/or Program teams to prepare CEO for external meetings, presentations and events, and ensures timely follow up of all action items.
- Organizes CEO travel arrangements and prepare expense reports.
- Prepares briefing memos and relevant updates for CEO on outstanding projects, identifies issues, develops contingencies and suggests remedies.
- Assists with or manages special projects which may include PR, securing high profile speaking
engagements, annual reports, or specific personnel and organizational development initiatives.
- Provides regular operating status reports to CEO as needed, assisting the CEO during operational
reviews through follow up on assigned performance tasks and deadlines.
- Acts as CEO liaison to the Board of Directors, attends Board meetings, takes minutes, prepares various materials for CEO’s Board reports; works with the CEO and senior management team to prepare materials for the quarterly Board Books, and assists in ongoing communications and activities with the Board of Directors.
- Represents Equal Access with clients, donors, partners, technical consultants or vendors as required.
- Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters.
- Collaborates with CEO’s to foster a success-oriented, positive, high integrity organizational culture.
- Works to support the Senior Management Team and provide assistance as needed
Our ideal candidate has the following qualifications:
- A Bachelor’s Degree is required or equivalent work experience. Minimum 1-2 years’ experience as executive assistant to CEO or other C-level position.
- Excellent organizational skills; flexible and able to multi-task, with demonstrated resourcefulness in setting priorities.
- Strong verbal and written communication skills; ability to effectively present and execute on innovative ideas. Ability to write reports and business correspondence. Outstanding grammar and proofreading skills.
- Ability to effectively present information and respond to high level inquiries from clients, donors, partners, Board Directors and other members of the international community. Experience interacting with a Board of Directors strongly preferred
- Strong sense of accountability, integrity and ability to handle highly visible responsibilities.
- A commitment to the vision and mission of Equal Access International.
- Excellent analytical skills; ability to quickly aggregate and analyze information.
- Ability to take initiative, act independently and directs one’s own work.
- Ability to work collaboratively and build effective relationships with key stakeholders, Equal Access staff, Board of Directors and external partners.
- Able to handle stressful situations with measured calmness and decisiveness.
- Guided by exceptional common sense, maturity, discretion and the ability to maintain confidentiality.
- Technical knowhow of how to update a webpage through WordPress required, basic HMTL knowledge a plus
- Experience updating content on social media platforms including Facebook, LinkedIn and Twitter
- Advanced knowledge of Microsoft Office Suite and Adobe Products
- Experience coordinating fundraising events and interface with high-level donors a plus
We offer a competitive salary, benefits and the chance to join an innovative and dedicated international team passionate about our mission. To apply, please send a cover letter indicating your reasons for interest in the position, including your CV to: jobs@equalaccess.org.
Please include “Executive Coordinator/Office of the President and CEO In the title of the email.
Applications will be reviewed on an ongoing basis, however, applications are preferred by March 12, 2018. Only those selected for interviews will be contacted. Equal Access International is an Equal Opportunity Employer.
EOE M/F/D/V
About the Organization
Equal Access International, an international not for profit organization with US offices in Washington D.C. and San Francisco, CA with an international team spread across West Africa and Asia. Our goal is to unleash human potential in places where opportunities are scarce through high-touch community engagement projects and multimedia to scale impact. EA designs programs using normative and behavior change communication methods that create a platform for those rarely heard to generate solutions for the issues they face. We have powerful stories and impact metrics, formative research and white papers about life-change creative projects in the areas of women’s and girls’ empowerment, community resilience, preventing violent extremism, youth empowerment, and some health/agriculture projects. Detailed information about Equal Access International and our programs is available at
www.equalaccess.org.
