Executive Secretary of Administrative Tribunal of the Inter-American Development Bank Group

Job Description

Executive Secretary of Administrative Tribunal of the Inter-American Development Bank Group - IDB Career Site Careers

General Background

Established in 1959 and based in Washington, D.C., the Inter-American Development Bank (IDB) is today the main source of multilateral financing for economic, social, and institutional development in Latin America and the Caribbean. It provides loans, grants, guarantees, policy advice and technical assistance to the public and private sectors of its borrowing member countries. The Administrative Tribunal of the Inter-American Development Bank Group (Administrative Tribunal), established by the Board of Executive Directors of the IDB in 1981, hears and passes judgment upon any application by which an employee of the Bank or of IDB Invest alleges non-observance of his or her contract of employment or terms and conditions of appointment. In the context of this mandate, the Administrative Tribunal has reviewed, on average, 3 to 5 applications per year. The Executive Secretary to the Administrative Tribunal will be appointed by the Board of Executive Directors of the IDB from a list of candidates presented to it by a Nominating Committee. Executive Secretary to the Tribunal The Executive Secretary shall be responsible for the administrative work of the Tribunal and for the organization, custody, and care of its documents and files. The Executive Secretary shall act only under the direction of the President of the Tribunal and pursuant to the Statute and the Rules of Procedures of the Tribunal, as well as the applicable administrative policies and procedures of the Bank and IDB Invest. The Executive Secretary must be bilingual, in both oral and written expression, with the ability to draft legal memoranda in both languages and have a sound understanding of the common law and civil law traditions to ensure that the judges fully understand one another throughout the adjudication of cases. Key Responsibilities

• Maintain and administer the record of all cases filed with the Tribunal as well as any actions taken in processing a complaint.
• Organize materials to be analyzed in connection with cases and prepare written documents recording the Administrative Tribunal decisions, final rulings, and the dismissal or closure of the proceedings.
• Serve as clerk to the Tribunal.
• Be responsible for logistics related to the correct functioning of the Tribunal sessions, whether remotely or on-site.
• Be responsible for managing, mentoring and providing guidance to any employees in the Secretariat.
• Make proposals to the President of the Tribunal on the list of cases being dealt in the sessions, the allocation of cases to the judges, the composition of panels, and the agenda of the sessions.
• Write a summary of the facts and of the allegations of the parties for each case.
• Provide all types of assistance required by the judges, which includes guidance on the previous jurisprudence (of the Administrative Tribunal of the IDB as well as similar tribunals) and provide supportive documentation.
• Draft provisional decisions and instructions of the Tribunal. Communicate and give notice of final Tribunal decisions to the parties.
• Be responsible for the verification of the documents presented and of all necessary arrangements related to the translation of all documentation, including the final versions of the judgments.
• Formulate an efficient process flow, which requires a high-level of monitoring and technical expertise. She/he consistently applies quality and process standards in the preparation, design, and delivery of materials.
• Attend all hearings conducted by the Tribunal.
• Take such action as necessary, under the direction of the President, to expedite the proceedings of the Tribunal and assist the Tribunal in the discharge of its functions.
• Assure that the Statute and Rules of the Tribunal, as well as its judgments, are published and distributed among the staff of the Bank and of IDB Invest.
• Protect the confidentiality of information taking into account the policies of the Bank and IDB Invest.
• Channel all communications addressed to the Members of the Tribunal.
• Be responsible for the strategic planning and management of resources. The Executive Secretary of the Administrative Tribunal arranges all matters pertaining to its functioning, including yearly budget preparation and administration; the oversight of travel arrangements for Tribunal members; and the Administrative Tribunal meetings. The Executive Secretary of the Administrative Tribunal takes preventive actions to resolve problems in a timely fashion and minimize risk. He/She will identify areas for improvement and will promote the consistent application of procedures, policies and best practices.

Key Competencies:

• Communications: Expresses facts and ideas clearly both verbally and in writing, interacting professionally, transparently, and effectively with people at all levels.
• Service Orientation: Understanding stakeholder relationships. Partners with stakeholders to resolve issues and challenges. Collaborates effectively and demonstrates commitment to servicing stakeholder needs.
• Good Judgment: Capacity to make critical decisions based on systematic analysis and solid reasoning, even if only partial but relevant information is available. Ability to handle confidential information with discretion and tact is paramount.
• Analysis and Problem Solving: Makes decisions based on systematic analysis and sound judgment.
• Initiative and Drive for Results: Acts with a sense of urgency and works effectively under pressure to meet tight daily deadlines and objectives. Proactively seeks solutions to issues in a timely manner.
• Organizational skills.
• Ability to efficiently manage any employees in the Secretariat.
• Ability to work as a team with members of different origins and cultures.

Qualifications:

Education and knowledge:

• Advanced degree (Master’s degree, JD, or Licenciatura) in Law, preferably with a high level of knowledge in International Administrative Law and Labor Law.
• Understanding of duties and obligations of international civil servants and multi-cultural environments.

Experience:

• A minimum of 10+ years relevant professional experience. Experience as a judge or working with a judicial system in a Bank member country is desirable.
• In good standing and licensed to practice law in at least one Bank member country.
• Relevant professional experience in case management, and office administration.
• Demonstrated familiarity and experience with international organizations, administrative law and conflict resolution mechanisms in the context of international development organizations is preferred.
• Demonstrated integrity.
• Excellent written and verbal communication skills, including proven presentation skills.
• Excellent interpersonal skills; exposure to international and multicultural environments.

Languages:

• Oral and written proficiency in Spanish and English is required, including of technical legal language; proficiency in French and/or Portuguese is desirable.

Characteristics of Employment

• Full-Time
• Duration: The Executive Secretary shall be appointed for a fixed-term of three years (staff contract), with the possibility of extension for up to a maximum of two additional fixed-term contract renewals (three-year periods each contract renewal, for a possible maximum of nine years). Each potential extension of the contract of the Executive Secretary will be subject to approval by the Board of Executive Directors. The Executive Secretary is appointed for a term and on such terms and conditions as determined by the Board of Executive Directors.
• Place(s) of work: Headquarters, Washington, D.C.

Payment and Conditions of Employment

• The Executive Secretary will receive financial compensation as regulated by the Board of Executive Directors. The Board has determined that the grade for this position is a senior professional grade 2/3 and the final level and conditions will be determined based on the profile of the finalist.

Eligibility Requirements

• Individuals with relatives working for the IDB or IDB Invest within and including the fourth degree of consanguinity and the second degree of affinity are not eligible. This includes staff and consultants.
• Candidates must be citizens of a member country of the Inter-American Development Bank.
• Candidates may not be current or former Bank or IDB Invest Employees, except that this requirement does not preclude an incumbent Executive Secretary from eligibility.

The IDB offers a competitive remuneration and benefits package.

The IDB is committed to diversity and inclusion and to providing equal opportunities in employment. We embrace diversity on the basis of gender, age, education, national origin, ethnic origin, race, disability, sexual orientation, religion, and HIV/AIDs status. We encourage women, Afro-descendants and persons of indigenous origins to apply.

About the Organization

About us: At the Inter-American Development Bank, we’re devoted to improving lives. Since 1959, we’ve been a leading source of long-term financing for economic, social, and institutional development in Latin America and the Caribbean. We do more than lending though. We partner with our 48-member countries to provide Latin America and the Caribbean with cutting-edge research about relevant development issues, policy advice to inform their decisions, and technical assistance to improve on the planning and execution of projects. For this, we need people who not only have the right skills, but also are passionate about improving lives.

Our culture: Working with us you will be surrounded by a diverse group of people who have years of experience in all types of development fields, including transportation, health, gender and diversity, communications and much more