BACKGROUND:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries, the IRC aims to restore safety, dignity and hope to millions who are uprooted and struggling to endure.
In response to the influx of refugees in Greece, The IRC Hellas has been working in Lesvos since June 2015, currently providing support to Middle East and North Africa refugees.
SCOPE OF WORK:
The Field Coordinator is expected to respond effectively to a constantly changing environment for refugees and vulnerable host populations in Greece with effective humanitarian programs via direct implementation and with national partner organizations.
The Field Coordinator is responsible for overall leadership and supervisory management of the IRC Molyvos Field office and operations in the north of Lesvos, including stewardship of resources, staff safety and security, program quality and accountability, and performance management. The Field Coordinator will oversee the program implementation in field sites in Molyvos and northern Lesvos in close coordination and communication with key program, operations and finance personnel based in the Country office. The Field Coordinator will also provide guidance and support to the partner organizations and ensure the capacity building of IRC staff, volunteers, and partners with active hands-on collaboration. He/she will promote coordination between Molyvos-based staff and colleagues based in the main Mytilene office.
Success in this position requires an individual with demonstrated team leadership abilities; representational (including media relations), communications and risk management skills; and a facility for developing networks to build partnerships and diversify program resources.
Based in Molyvos, the Field Coordinator oversees all IRC operations in the north of Lesvos. Reporting to the Country Director, this position receives support from regional and headquarters staff in the areas of program quality, new business development, safety and security management, finance, operations management, and external affairs. This position is unaccompanied and requires extensive in-country and occasional regional travel.
Program support
* Serves as point person for programs in Molyvos and provides strategic leadership to overall programming with a technical emphasis on protection programming.
* Oversees the work of programming teams during the preparatory works, assessments, technical requirements, and selection of external entities in support of the specific projects/program.
* Ensures full compliance with project/grant agreements and with statutory and technical legislation issued by appropriate government authorities.
* Ensures the development and implementation of strong M&E systems using appropriate IRC developed tools and resources to maximize project impact on beneficiaries.
* Works closely with program coordinators and managers to identify programming technical needs and take the lead in implementation and follow up as appropriate.
* Promote strong linkages and exchange with other IRC offices engaged in similar programming to ensure the sharing of best practices and expertise.
* Closely monitor events in northern Lesvos (humanitarian situation, politics, and security, etc.), in order to identify other potential programming areas and new (strategic) partners for IRC.
* Advise senior management about strategic programming directions and issues affecting project implementation, or key local issues affecting future grants/projects developments
Partnership and Capacity Building
* Ensure excellent collaborative working relationships with local partners and strategically collaborate with local stakeholders.
* Manage relationships, negotiations and intensive communication efforts with stakeholders in all phases of grant/project implementation, facilitates coordination including knowledge management, learning and capacity building for partner staff.
Operation support and Finance
* Ensure proper financial management systems are in place and followed in coordination with the IRC Greece based finance team /department.
* Manage field operational budgets for all Molyvos grants; liaise closely with finance to monitor cash flow, review BVAs and track program spending.
* Ensure that all policies, procedures and practices are in compliance with IRC, donor and national requirements.
* Responsible for safety and security of IRC staff, assets and premises (office, field sites and residences) in coordination with Deputy Director of Operations ensure consistent review and updating of security management plans.
Human Resources Management & Development
* Supervise the Human Resources Manager and Finance Manager ensuring that all tasks are completed in a timely manner.
* Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
* Ensure timely completion and submission of monthly timesheets, probations reviews and annual performance reviews.
* If/as required identify staff performance issues and work with Human Resources to document and address these in accordance with the employment policies.
* Take responsibility for discussing job expectations, performance, and objectives on an informal, quarterly basis with all staff and as a part of the annual Performance Review and Planning Process
* Adhere to and act in accordance with the IRC Global HR Policies and Procedures
* Adhere to and serve as a champion of the IRC Way Standards for Professional Conduct
Coordination and representation
* External:
* Develop and maintain effective working relationships with all stakeholders - including community and religious leaders, NGOs, government ministries/authorities and UN agencies, to enhance cooperation and coordination between organizations.
* Participate in various camp and field working group meetings
* Internal
* Ensure various sector teams are integrated and there is cross collaboration and coordination amongst the teams
* Coordinate timely and accurate reporting to donors, government and IRC headquarters;
Professional Standards
The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Qualifications
* 5 years minimum experience working in a humanitarian and/or development NGO;
* Proven experience as an efficient and effective manager (including management of people, projects and budgets);
* Solid ability to provide team-building, coaching, and development for staff as well as encourage cross-functional collaboration and cooperation
* Exceptional organizational and coordination skills;
* Ability to live and work under pressure in an unstable working environment while maintaining a sense of humor;
* Experience and reliability in carrying out safety and security protocols
* Excellent relationship-building, interpersonal skills and the ability to effectively represent IRC at forums and with donors
* Strong negotiation skills essential with experience in conflict resolution desirable;
* Experience of working with local stakeholders such as local and international NGOs, government etc.
* Fluency in English, Greek, Arabic or Farsi language skills are a plus.
The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC is in since April 2012 and has programs in Health & Nutrition, WASH, Economic Recovery and Development, Education, Child Protection, Women Promotion and Empowerment.
