Field Coordinator NES - Syria Response

Job Description

Starting date: ASAP

Contract duration: 12 months with the possibility of extension

Country Programme: Syria Response

Base: Kobane, Syria

Line Manager: Country Director – Syria Response

About the mission:

PIN has been working in Northern Syria since 2012, providing emergency relief and early recovery support to conflict-affected communities. Programmes for conflict-affected communities in Syria focus mainly on Emergency Food Assistance, WASH, and Education, in addition to Early Recovery and Livelihoods activities. PIN’s contribution to the Syria humanitarian response is amongst the largest, with an annual turnover of over $30 million, engaging over 350 full- time staff members across Northern Syria and cross-border response hubs in neighbouring countries.

About the role:

Field Coordinator is part of Syria Country Management Team (together with Country Director, Head of Programmes, Head of Systems & Operations, Security Advisor and members of HQ Syria desk). The Field Coordinator reports to PIN Country Director for Syria Response. He/she has delegated management responsibility for Deputy Field Coordinator, M&E Manager, Security Team leader, Logistics and Procurement Manager and Finance Manager. Field Coordinator cooperates closely with Head of Programmes, Head of Systems and Operations, Security Adviser, as well as Desk team in HQ.

Field Coordinator is directly responsible: Programme Supervision:

• Context follow up and need assessment. Provide inputs to the country strategy.
• Ensure the implementation of the program and its follow-up in its different aspects: logistical, administrative and technical.
• Guarantees that the projects implemented in the area are in line with the Standard Operating Procedures with particular attention to quality and efficiency

Logistics, Finance and Administration

• Ensure appropriate administrative, financial and logistical PIN systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently;
• Responsible for accurate budget control and overall responsibility for financial management at the project site in line with project proposals;
• Monitor expenditure and budget compliance on a regular basis, report any concerns to the Head of Systems and Operations (HoSO) and develop plans to mitigate any under or over expenditure at project level.

Human Resources and Management

• Maintain good inter-team communications, ensuring good team dynamics, and take suitable action when problems occur;
• Support team members professionally and monitor and support stress management, including regular documented team meetings for planning and reporting purposes;

Representation

• Participate in donors, NGOs, Clusters and UN agencies’ meetings as required and when delegated by the Country Director

Safety and Security Management

• Continuous situation analysis and updating security procedures with the support of the Security Manager and Security Advisor;
• Ensure that appropriate security guidelines are developed, communicated, adhered to, and regularly reviewed with the Security Manager
• Review the Contingency Plan for Syria on a monthly basis, disseminate it and ensure to keep it updated.

Suitable candidates for this position should possess: Education and Experience:

• At least 3-5 years of management experience of emergency projects in difficult and challenging environments, with at least 1 year of experience in Field Coordinator position;
• Previous experience with managing large teams and budgets;
• Previous working experience from Middle East, particularly the Syrian crisis is advantage;

Skills and Personality Requirements:

• Rigorous and with high attention to detail;
• Strong analytical and prescience skills;
• Good interpersonal skills;
• Ability to work under pressure and remain calm despite setbacks, managing and meeting deadlines;
• Cross-cultural sensitivity and awareness and willingness to travel to remote places in the field, maintaining good relationships with all members of staff;
• Fluent in English, Arabic would be an added value.

Living Conditions / Environmental Conditions

• This position is an unaccompanied position. The position is based in Kobane and eligible for R&R. Kobane is main overnight duty station for all international staff based in North East Syria. The town is perceived as less conservative, offering opportunities for social life outside the work hours.
• The curfew is not imposed, international staff can freely move within its administrative boundaries either alone or with a PIN duty driver. Guesthouse building in Kobane has five independent apartments; each of them contains 3 bedrooms and a living room, separate kitchen, bathroom and internet.
• General security situation outside Kobane is less secure however considered stable, allowing international staff freely move between all our offices without major restrictions according to PIN security recommendations. Mobile phones and cellular service are widely available. Internet is available in all PIN’s offices and guesthouses. There are a number of health services available with medevac mechanism for INGO’s members. There is reasonable access to most of the consumer goods. Travel to field sites will be required.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and PIN’s policies, procedures, and values at all times and in all in-country venues.

People in Need offers:

• Working environment in a well-established and growing humanitarian organization;
• Salary and benefits according to PIN salary scale and HR policies, expected salary expected salary 3,500 EUR (before taxation, per diems included);
• 25 days of paid leave annually;
• Reimbursement of travel expenses with travel to the country of residence once per every 6 months of completed work;
• Reimbursement of costs of visas and vaccinations; assistance with visa application procedure;
• Accommodation in PIN’s guesthouse on PIN’s expenses;
• Free medical helpdesk and psychological consultation available online; travel health insurance.

How to Apply:

Are you interested in this position? Send us your CV and short cover letter. Please note only the shortlisted candidates will be contacted.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: www.peopleinneed.cz/policies).

About the Organization

The People in Need organization was established in 1992 by a group of Czech war correspondents who were no longer satisfied with merely relaying information about ongoing conflicts and began sending out aid. It gradually became established as a professional humanitarian organization striving to provide aid in troubled regions and support adherence to human rights around the world.

Throughout the 25 years of its existence, People in Need has become one of the biggest non-profit organizations in Central Europe. In addition to humanitarian aid and human rights, it now also targets education and helps people living in social exclusion.

We are part of Alliance2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectivity both in working in the target countries and in campaigns aimed at influencing the attitudes of politicians and the general public in Europe.