Palladium has been awarded a cooperative agreement to implement the USAID County Measurement, Learning and Accountability Program (CMLAP) in Kenya. The purpose of this activity is to support ongoing activities by the national and county governments and other development partners to strengthen outcome measurements, learning and accountability (MLA) systems in order to provide quality data and synthesized information for planning, implementation, policy development and decision making. This activity will focus its support in the following HIV, malaria and MNCH focal counties of Homabay, Migori, Kisii, Kakamega, Busia, Vihiga, Bungoma, and Kisumu.
The Palladium led CMLAP team includes Plan International and the Kenyan School of Government. Together we bring a deep knowledge of the country context—in particular, experience working on strengthening HIS in devolved counties. We have a collective track record in governance, health M&E and data systems, ICT and analytics, data demand and use, and capacity building strategies at all levels of the health system. Team partners are currently working in 7 of the 8 focus counties which favors a rapid start-up. Through our existing projects, the partners have established collaborative working relationships with local nongovernmental, community-based, and faith-based organizations (NGO/CBO/FBO) and the County Health Management Teams (CHMTs) that will facilitate work planning and the achievement of project results.
The project has two sub-purposes:
1) Increased leadership and management capacity of county governments for effective outcome MLA systems.
2) Increased availability, analysis and use of quality data
A 26-person team has been recruited to work in Kisumu to achieve the project results. The team is led by a Chief of Party also based in Kisumu. Palladium staff in Nairobi and our international offices will provide routine technical and administrative support and assistance.
Position Summary
The Finance and Administration Manager (FAM) will oversee all finance, administrative, human resource, and operational activities of the project and a team of support personnel. This includes developing and overseeing finance and accounting systems that comply with USAID requirements and Palladium practices. In coordination with the COP, s/he will develop annual budgets that are aligned with the project work plan. S/he will also ensure compliance with contractual, USAID/USG, and Kenyan requirements for reporting, finance, and administration. S/he will also ensure payroll processes and adherence to Kenyan human resources policies.
* Maintains financial and accounting systems and procedures in accordance with Palladium corporate requirements and USAID regulations
* Oversees annual FGGOL audit and prepares management responses on any queries
* Supervises and monitors the in-country finance and operations team activities ensuring that standard accounting principles are followed in carrying out financial transactions
* Maintains regular communications with the senior management team providing relevant and timely financial information for planning and decision-making purposes
* Produces accurate and timely cash flow projections, financial and other reports as required for internal management, the headquarters office, and international donors, as appropriate and requested
* Oversees project procurements and administration of contractual agreements with vendors and consultants and other relevant parties
* Ensures sound contracts and grants management systems for awarding and executing agreements
* Prepares semi-monthly financial reports and submits to headquarters within stipulated dates in the calendar
* Files all travel vouchers, expense reports and financial reports
* Retains overall responsibility for receiving, documenting, and managing all stocks and commodities of the project, including forecasting and requisitions to guarantee optimal stock levels at all times
* Maintains accurate and up-to-date financial records, undertakes cash flow management, and prepares cash forecasts
* Processes suppliers and hotel payments
* Oversees and manages, disburses and reconciles office petty cash / field imprest
* Reviews and prepares budgets for related project activities
* Carries out banking duties as required
* Makes payments to participants at workshops
* Processes and coordinates monthly and timely payroll functions and statutory deductions and maintaining staffing files
* Ensures appropriate employment taxes are paid to appropriate country agencies
* Ensures implementation of and adherence of Human Resources policies including compliance with national labour legislation
* Keep personnel files updated
* Performs other duties as directed
* Master’s degree in business or finance related field
* Relevant Professional Qualifications - CPA/ACCA
* At least 7-10 years of experience in professional accounting or auditing, including at least 4 years’ experience working with international donor reporting, preferably USAID reporting requirements;
* Good knowledge and skills in Microsoft Office i.e. MS Excel, MS Word, MS Outlook
* Well-developed and effective organizational skills, including to ability to multi-task and work in a high-pressure environment
* Sound understanding / experience in financial processing and management
* Knowledge and familiarity of USG and USAID regulations and policies
* Demonstrate strong analytical skills, organizational, written and verbal communications skills; fluency in English
* Good interpersonal skills
* Kenyan National
Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.
Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status
