Job Description
Population Reference Bureau (PRB) is seeking a Finance and Administration Officer to support general and project operations in our Nairobi, Kenya office. This is a full-time (35 hours/week) position.
Primary Responsibilities
- Oversee and support monthly bank account and petty cash reconciliations. Ensure proper expense coding and supporting documentation.
- Analyze and monitor spending for PRB Kenya. Prepare and submit cash replenishment requests as necessary.
- Provide financial and compliance oversight for projects funded by USAID and other donors, including projects run out of the US office (this should not affect working hours). Responsibilities include cost-share tracking, overseeing VAT reimbursements, invoicing, and budget monitoring.
- Review travel expense reports, consultant invoices, other payment requests for accuracy and compliance with USAID and PRB rules, regulations, and policies.
- Prepare, review, and/or execute payment transactions.
- Manage the procurement of hotels, supplies, consultants, and other vendors in compliance with PRB and funder policy.
- In coordination with PRB’s legal representative, ensure PRB remains in compliance with legal requirements for its branch office, including filing of annual tax returns and notices with Kenyan government authorities.
- Maintain audit-ready electronic and hardcopy records.
This position reports to the Senior Program Finance and Operations Manager (based in Washington, DC) with a dotted line to the Country Director.
Qualifications
- Bachelor’s Degree in accounting, finance, or related field preferred.
- At least 5 years of relevant experience.
- At least 3 years of experience in the international development sector.
- Knowledge of and experience with Uniform Guidance, USAID Standard Provisions, USAID cooperative agreements, and related subjects.
- Attention to detail and professional integrity are critical.
- Excellent interpersonal skills and ability to work with a team.
- Demonstrated ability to work proactively and independently, prioritize tasks, and meet competing deadlines.
- Strong written and verbal communication skills.
- Experience with Microsoft Excel required. Experience using Salesforce is a plus.
This is a hybrid position. Some in-office presence will be required to accomplish tasks.
PRB is an equal opportunity employer.
About the Organization
The Population Reference Bureau informs people around the world about population, health, and the environment, and empowers them to use that information to advance the well-being of current and future generations. Inform. PRB analyzes complex demographic data and research to provide the most objective, accurate, and up-to-date population information in a format that is easily understood by advocates, journalists, and decision makers alike. Empower. Our commitment to putting information into action sets us apart. PRB builds coalitions and conducts workshops around the world to give our key audiences the tools they need to understand and communicate effectively about population issues. Advance. PRB works to ensure that policymakers in developing countries and in the United States rely on sound evidence, rather than anecdotal or outdated information, when creating population, health, and environmental policies.
