Finance and Grants Director

  • Senior-level, Full-time staff position
  • Posted on 15 June 2020
  • Kigali, Rwanda
  • Closing on 14 August 2020
  • Current

Job Description

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.


Program Delivery (PDEL) - Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Program Delivery Team, contributes to realizing this purpose by: Forging smart partnerships and treating all people with dignity and respect; Applying organizational policies and regulatory compliance appropriately and consistently; Facilitating team spirit among colleagues and promoting the organization through communications; Influencing decision makers through focused, relevant communications; Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all; Cultivating and harvesting innovation; Contributing to the organization’s ability to think and act strategically at all times; Inspiring and spreading our desired organizational culture across the global enterprise.

Position Overview

Pact has been operating in Rwanda since 2010. Throughout the past decade, Pact Rwanda’s projects have been concentrated in the mining sector to increase traceability and transparency within supply chains. In 2019, Pact Rwanda has been awarded another project, which will expand our presence in the country. As our portfolio grows and diversifies, Pact Rwanda is now seeking a Finance and Grants Director, who will be responsible for overall financial management of the country portfolio of projects and administration of grants to local partners.

ACHIEVE is a five-year, USAID-funded global cooperative agreement with the dual objectives of attaining and sustaining HIV epidemic control among at-risk and hard to reach pregnant and breastfeeding (PBF) women, infants, children, and youth, as well as to mitigate the impact of HIV/ AIDS and prevent HIV transmission among these populations; and supporting the transition of prime funding and implementation to capable local partners in order to meet the PEPFAR goal of 70% of funding to local partners.

The aim of ACHIEVE Rwanda is to prevent new HIV infections and reduce vulnerability among orphans and vulnerable children (OVC), and adolescent girls and young women (AGYW) in selected high burden districts in Rwanda. The strategic objectives support GOR strategies and priorities for HIV mitigation and prevention, with an emphasis on minimizing negative impacts of HIV on OVC and AGYW; addressing social, behavioral and structural drivers of HIV, and improving access to comprehensive SRH and violence response services to prevent new infections. The project supports OVC services in two districts and DREAMS activities in two districts. The project also provides capacity development to two local implementing partners to coordinate and support OVC and DREAMS service delivery programming and for USAID and PEPFAR project implementation.

Since 2010, Pact has partnered with the Rwandan government, private sector, and civil society to develop a responsible, modern, and prosperous artisanal and small-scale mining (ASM) sector in the country. Pact works in partnership to help ensure that minerals conform to the standards expected by the international markets, promoting development rather than conflict. Pact works in the Great Lakes region for the implementation of the traceability and due diligence project for minerals (Cassiterites, Wolframites and Coltan), commonly known as the ITSCI system. The program uses a range of activities, including a mineral package labeling system, creation of a comprehensive due diligence system and a verifiable chain of control, which identifies all actors in the mineral supply chain from mine to export point.

Reporting to the ACHIEVE Rwanda Project Director, the Finance and Grants Director is responsible for overall financial management of the country portfolio of projects and administration of grants to local partners. The Finance and Grants Director will monitor use of financial resources, expenditures, and preparation of financial reports. S/he will oversee all aspects related to the drafting and monitoring of grants with local implementing partners. S/he will ensure implementation of financial policies are in line with USG regulations and Pact policies. S/he will also provide management to the current ITSCI finance team to ensure coordination between the two projects.

The application deadline for this position is August 14th, 2020 at 5:00PM EST.

Key Responsibilities

  • Lead the development of policies, guidelines, and criteria for the management of project finances in accordance with Pact standards and USAID regulations
  • Oversee budget management of project and ensure accurate and timely projection reports and liquidation of expenses
  • Manage the project’s finance, procurement, grants management, and other administrative and operations staff.
  • In collaboration with Pact DC-staff and Pact Rwanda staff, prepare and submit financial reports and cash requests
  • Work closely with Pact DC to ensure compliance and effective and proactive fiscal management of ACHIEVE and ITSCI projects in Rwanda
  • Ensure timely training of Pact staff and subpartners to understand and comply fully with donor requirements
  • Contribute to capacity development initiatives for local partners related to compliance with USAID rules and regulations and PEPFAR requirements, financial management, grants management, procurement, and other areas of project administration.
  • Lead compliance reviews and spot checks of local subgrantees and capacity development partners to review compliance with USAID rules and regulations and grant requirements.
  • Lead the pre-award assessment process for local subgrantees, in collaboration with the project’s capacity development staff.
  • Support ACHIEVE Rwanda workplan and budget development
  • Support project reporting, including semi-annual and annual reports
  • Complete procurements for the ACHIEVE Rwanda project, in line with USAID rules and regulations and procurement best practices
  • Supervise the preparation of local sub-grant documents, the review of monthly sub-grant expenses, and management of cash flow to sub-grants, providing direct support as needed.
  • Provide regular timely and clear operations and administration-related communications and updates to Pact DC staff and key stakeholders;
  • Ensure administration, procurement and property management policies and procedures are in line with best practices and compliant with Pact global policies.
  • Oversees management of all office premises, travel, and transportation.
  • Oversee and ensure the proper functioning and maintenance of all office equipment, and outreach to IT contractor.
  • Ensure HR & personnel policies and procedures are in line with best practices and compliant with Pact global policies and local labor law.
  • Ensure that the highest standards of ethics and confidentiality are maintained.
  • Coordinate review of financial and audit reports
  • Supervise other operations staff as needed
  • Ensure coordination between ITSCI and ACHIEVE projects so Pact Rwanda meets all Pact global requirements regarding month end close and financial management.
  • Perform other duties as assigned

Basic Requirements

  • MBA or masters in relevant field and a minimum of 8 years of professional experience or a BA/BS with 10 years of professional experience.
  • At least 5 years prior experience in managing PEPFAR and USAID-funded HIV/AIDS programs
  • Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation, including use of the NUPAS tool
  • Experience drafting and managing grants for USAID funded program
  • Strong writing and oral presentation skills, including fluency in English
  • Advanced understanding of 2 CFR 200, USAID rules and regulations, and cost principles.
  • Experience completing procurements under a USAID funded cooperative agreement.
  • Strong interpersonal communication skills

Preferred Qualifications

  • Demonstrated success implementing programming at the community level
  • Experience with training, coaching, and mentoring on financial management, procurement, grants management, compliance with USAID rules and regulations.

About the Organization

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.
Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

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