Job Description
ICMA is at the core of driving better communities. With a mission and passion to advance professional local government through ethics, leadership, innovation and new technology, we build sustainable, inclusive, thriving communities that improve local governments in the United States and around the world and make them ready for the future.
Our work increases capacity of local governments globally. With distinct expertise and pioneering essential services, we positively impact the quality of people’s lives. Whether this is by enhancing smart communities through innovative technologies; empowering citizen engagement; enabling economic development; building, developing and up-skilling local talent; or strengthening leadership and forward-thinking local government management – our work impacts how life is lived in today’s and tomorrow’s communities.
ICMA is looking to hire an Operations Officer to support its Community Resilience Initiative (CRI) Project in Bangladesh, initially a two-year effort that will support the development of community-based early intervention models in Bangladesh.
PURPOSE:
The Operations Officer will be responsible for all operational functions of the field office including personnel/HR, procurement and administrative functions. S/he will also oversee the project’s financial systems and internal controls to ensure their effectiveness, efficiency, and compliance with ICMA policies and client’s rules and regulations. S/he will ensure practical application of and compliance with financial policies and regulations across all project activities. The Operations Officer will be a Dhaka-based consultant with the possibility to become a project staff member.
RESPONSIBILITIES:
Specifically, the Operations Officer will:
- Be responsible for logistical and operational activities, finance, human resources, and procurement in the Dhaka project office;
- Collaborate with the Senior Program Manager to support the timely and effective implementation of the project’s technical scope of work from an operational viewpoint;
- Assist staff, implementing partners, and beneficiaries in the structuring of procurements if needed;
- Support the development of budgets;
- Maintain complete files of all documents evidencing compliance with rules, regulations, and procedures;
- Supervise procurement before it’s submitted to the ICMA Home Office (HO) team;
- Maintain accurate and complete inventory records for project equipment;
- Ensure compliance with ICMA policies and all relevant client regulations and procedures;
- Undertake other necessary operational, finance, human resources, and procurement tasks as assigned
- Work with and report on the financial aspects of the projects’ operations including managing budgets and expenditures;
- Ensure timely preparation and submission of electronic (QuickBooks) and hard copy periodic financial reports to the HO in Washington, DC. This includes ad hoc reports as required by the ICMA HO finance department and the project team;
- Review all financial reports to ensure compliance with financial and procurement policies and procedures;
- Complete and file all registration and tax related work and financial reporting in compliance with local laws, regulations and other procedures, and file necessary documents in a timely manner;
- Ensure sound recordkeeping of all financial documentation generated by the project. Records must be complete and kept in an organized fashion, ready for an internal or external audit on short notice;
- Maintain ICMA payroll records and assist with ICMA bank reconciliations, financial reporting, and other related duties;
- Serve as a liaison between ICMA HO and projects field team (including subcontractor personnel) in matters related to finance and accounting;
- Ensure conformity of all disbursement requests with ICMA’s financial procedures, host government laws, regulations and other procedures, work plans, donor’s agreement and availability of resources for expenditure;
- Undertake other necessary tasks that the Senior Program Manager or home office Program Manager assigns.
MINIMUM QUALIFICATIONS:
- Bachelor’s degree or equivalent in business, finance, accounting, or related field;
- Minimum of five (5) years of relevant work experience with international organizations.
- Extensive experience and knowledge of financial/budget accounting and monitoring systems, particularly related to implementation of donor funded programs. Previous working experience on donor funded project is required.
- Knowledge of the financial management and procurement systems in Bangladesh
- Computer literacy (MS Office and Quick Books).
- Good analytical skills; resourceful, pro-active, with sound judgement and excellent negotiation skills.
- Excellent communication skills and ability to work in a team to achieve organizational goals.
- Professional fluency in written and spoken English.
About the Organization
ICMA is at the core of driving better communities. With a mission and passion to advance professional local government through ethics, leadership, innovation and new technology, we build sustainable, inclusive, thriving communities that improve local governments nationally and around the world and make them ready for the future.
Our work increases capacity of local governments globally. We provide distinct expertise and essential services that positively impact the quality of people’s lives. Whether this is by enhancing smart communities through innovative services, empowering citizen engagement, enabling economic development, building, developing and upskilling local talent or strengthening leadership and forward-thinking local government management – our work impacts how life is lived in today’s and tomorrow’s communities.
