Finance Assistant, South Sudan MELS Activity

Job Description

Project Summary:

The Monitoring, Evaluation and Learning Support (MELS) activity supports the Mission’s implementation of USAID/South Sudan’s Strategic Framework (2020-2024) through effective monitoring and evaluation processes in support of adaptive management and ensuring alignment with the USAID Program Cycle, as well as supporting the Mission’s organizational learning and knowledge management agenda. The MELS activity serves as the Mission’s primary mechanism for monitoring, evaluation, and learning and adaptive management services for ongoing activities and programs. In a dynamic operating environment, MELS provides USAID/South Sudan with flexible, demand-driven technical, analytic, and advisory support in order to strengthen collaboration, learning and adapting (CLA); train and build the capacity of USAID staff with a particular focus on Foreign Service Nationals (FSN); promote institutional memory; produce monitoring, evaluation, learning products as appropriate; strengthen knowledge management and organizational learning (KMOL), organizational effectiveness and operational efficiency; and strengthen data-driven decision-making through an efficient use of GIS and other innovative spatial analysis.

**Please note: Only South Sudanese citizens are eligible for this position**

Position Summary:

The Finance Assistant will support the MELS activity in South Sudan and report to the Finance Specialist. The Finance Assistant will process income taxes, make payments, be a point of contact for clients/vendors, and archive all financial document in proper order. The Finance Assistant will also support the implementation and management of internal financial controls to facilitate accurate and timely financial management and operations systems. This is a short term position based in Juba, South Sudan with a period of performance from February 1 – May 22, 2024.

Responsibilities:

• Prepare all bank instructions, receiving invoices from bank agent, LEM, and update the tracker to avoid double payment.
• Process all payments and scan financial documents on a shared point in a timely manner.
• Maintain financial files including the update of databases, trackers, and archiving information.
• Support the finance team in managing staff compensation and consultants’ invoicing.
• Prepare accounts payable and receivable request form for the payment of Integrity Global vendors.
• Prepare all staff travel advance request form on time before traveling date.
• Assist the Finance Specialist and Director of Finance & Administration (DFA) in reviewing all staff expense reports with keen attention to details.
• Assist the finance team with financial entries on QuickBooks.
• Serve as point of contact for the clients/vendors and support DFA with banking matters.
• Perform any other project-related duties as required and requested by the DFA and/or supervisor.

Qualifications:

• Bachelor’s degree in administration, accounting, finance, or relevant field is required.
• Minimum three years of relevant work experience is required.
• Experience working on USAID-funded projects strongly preferred.
• Familiarity with FAR and USAID regulations.
• Proficient with Microsoft Excel and QuickBooks.
• Strong attention to detail, prioritization, and organizational skills required.
• Strong English language skills in writing, presentation, and conversation is required.

**Deadline for applying for this position - February 1, 2024**

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.

MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.

Reasonable Accommodations:

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

About the Organization

Company Profile:

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.